ENMF 527 Project Management Concepts PDF

ENMF 527 – Project Management Concepts PMI: Passing rate changes each year. When graduated, PM Concepts: Learning Objectives the students need to take this exam to earn this certificate...

ENMF 527 – Project Management Concepts PMI: Passing rate changes each year. When graduated, PM Concepts: Learning Objectives the students need to take this exam to earn this certificate Definition of a project and its attributes Key constraints within which a project must be managed Life cycle of a project Definition of project management Elements of the project management process Implications of global project management Project Management Institute (PMI) Benefits of project management Key words: objective, interrelated task, and resources. Project, Defined A project is an endeavour to accomplish a specific objective through a unique set of interrelated tasks and the effective utilization of resources. Objective: To organize a graduation celebration party in a Attributes of a Project month and within a budget of $3000. (may include a Has a well-defined objective statement of expected benefits or outcomes) defined in terms of: end product or deliverable, Task: advertising the event, rent a place, game planning, schedule, and budget order drinks and foods, speech and performance, security, etc. Composed of a series of interdependent tasks Resources: people, food facilities, video and/or audio Utilizes various resources equipment, special lighting equipment, photographing Has a specific time frame equipment. Time frame: April 1 to April 30 This is a one-time endeavor.  May be unique or one-time endeavour Sponsor or customer: Student Union or Mech and Manf Mech Dept Has a sponsor or customer Uncertainty: whether, the number of participators. Involves a degree of uncertainty Uncertain various resources Contract viable resources Has a specific time frame Important, if not the company receives penalty/fine May be unique Not repeated / has different parameters ENMF 527 Notes – Project Management Concepts Page 2 of 9 ENMF 527 Notes – Project Management Concepts Page 3 of 9  Examples of Projects Planning a wedding Designing and implementing a computer system Hosting a holiday party Designing and producing a brochure Executing an environmental clean-up of a contaminated site Holding a high school reunion Performing a series of surgeries on an accident victim Scope: all the work that must be done in order to produce all the Constraints project deliverables, satisfy the customer (acceptance criteria and Scope requirements) and accomplish the project objectives. o deliverables must meet the requirements or Quality: satisfaction of customer. acceptance criteria agreed upon Time: normally expressed in Gantt chart Quality Budget: o Customer expectations. Resource Schedule: Timetable Risk = uncertainty Budget o amount the sponsor or customer has agreed to pay for the accepted project deliverables Resources o People, materials, equipment, facilities, and so on. Risks Customer satisfaction ENMF 527 Notes – Project Management Concepts Page 4 of 9  1. inclement weather Unforeseen Circumstances 2. organization and human factors Unforeseen circumstances may jeopardize achievement of the project objective. 3. design uncertainties The challenge facing the project manager is to prevent, 4. supply chain management anticipate, and/or overcome such circumstances. 5. shortage of key staff Good planning and communication are essential 6. technical problems (redesign, modifications) o to prevent problems from occurring & minimize their Example: Los Angelos Wildfire – not using UpToDate technologies impact but relying on traditional wildfire contamination methods Lifecycle: initiating, planning, performing, and closing The Project Life Cycle Projects are “born” when a need is identified by the customer. Project life cycles vary in length, from a few weeks to several years. Not all projects formally go through all four phases of the project life cycle. Project chart: internally used Phase 1 Initiating The first phase involves the identification of a need, problem, or opportunity. The need and requirements are usually written by the customer into a document called a project charter or request for proposal (RFP). In terms of RFP, contractors will develop and submit proposals. The winning contractor and customer will sign a contract. ENMF 527 Notes – Project Management Concepts Page 5 of 9  Phase 2 Planning Example: Finite Element Method / Aspen Hyses Software This phase ends with a roadmap, or game plan, that shows Simulation how the project scope will be accomplished within budget and on schedule, i.e. a feasible project plan. Project plan determines what needs to be done (scope, deliverables), how it will get done (activities, sequence), who will do it (resources, responsibility), how much it will cost (budget), and what the risks are. Project Controller, but referred as project manager Phase 3 Performing Idling will cause loss of money (Example: Project The third phase is performing the project. controller sitting idle can cause loss of money for the Different types of resources are utilized company) Results in the accomplishment of the project objective Phase 4 Closing The final phase is closing the project. Perform close-out activities Evaluate performance Invite customer feedback ENMF 527 Notes – Project Management Concepts Page 6 of 9  1. Figure 1.3 – P – Primary Responsibility The Project Management Process 2. Figure 1.3 – S – Secondary Responsibility The project management process involves planning the 3. Figure 1.4 – Network Diagram work and then working the plan. a. Sequence of activities i.e., project management involves a process of first establishing a plan and then implementing that plan to 4. Figure 1.5 – Microsoft Project software accomplish the project objective a. Will autocomplete values 1 Establish project objective. 5. Estimate activity cost 2 Define scope a. Currency exchange 3 Create a work breakdown structure (Figure 1.3) a. Subdivide project scope into “work packages” 4 Assign responsibility (Figure 1.3). 5 Define the specific activities that need to be performed. 6 Sequence activities: project network diagram (Figure 1.4) 7 Estimate activity resources 8 Estimate activity durations. a. How long will it take to complete each activity? 9 Develop project schedule (Figure 1.5) 10 Estimate activity cost. a. Based on the types and quantities of resources required for each activity. 11 Determine budget. ENMF 527 Notes – Project Management Concepts Page 7 of 9  Controlling Projects Performing the work. Baseline plan: a graphical or tabular “road map”. Monitor and control progress. Measure actual progress and compare it to planned progress. Control changes: take corrective action if the project is behind schedule, overrunning the budget, or not meeting technical specifications. Example: Chinese hotels don’t want to outsource project Global Project Management management because it will require additional set of An adding unique dimension to managing project. competencies such as getting in touch with the Chinese government Culture differences and multinational economic transactions Multinational project team Global project management requires an additional set of competencies Technology helps global project management. Project Management Associations Project Management Institute (PMI): founded in 1969, 350,000 members in more than 170 countries PMI publishes A Guide to the Project Management Body of Knowledge (PMBOK® Guide) PMI offers a certification program ENMF 527 Notes – Project Management Concepts Page 8 of 9  Some other associations can be found from Appendix C Benefits of Project Management Satisfied customers Additional business Expansion of career opportunities Satisfaction of being on a winning team Improved knowledge and skills When projects are successful, everybody WINS ENMF 527 Notes – Project Management Concepts Page 9 of 9