Supervisors' Duties and Responsibilities SABIS School PDF

**The SABIS^®^ School Network** ***DUTIES AND RESPONSIBILITIES OF*** **SUPERVISORS** [1. Introduction to the supervisor 4](#introduction-to-the-supervisor) [1.1 Main duty: Discipline 4](#main-duty-discipline) [1.2 The attitude of supervisors 5](#the-attitude-of-supervisors) [1.3 Supervisors as advisors 6](#supervisors-as-advisors) [2. The Supervisor's Responsibilities 6](#the-supervisors-responsibilities) [2.1 Supporting staff 6](#supporting-staff) [2.1.1 Dealing with late students 6](#dealing-with-late-students) [2.1.2 Supporting teachers for better class control 6](#supporting-teachers-for-better-class-control) [2.2 Seeking the help of prefects 7](#seeking-the-help-of-prefects) [2.2.1 Who selects prefects? 7](#who-selects-prefects) [2.2.2 Building trust 7](#building-trust) [2.3 Supervisors of primary classes 8](#supervisors-of-primary-classes) [3. The supervisor's work details 8](#the-supervisors-work-details) [3.1 Number of working weeks 8](#number-of-working-weeks) [3.2 The supervisor's typical week day 9](#the-supervisors-typical-week-day) [3.2.1 Start work ½ hr before classes begin 9](#start-work-%C2%BD-hr-before-classes-begin) [3.2.2 Early on same day or on the day before 9](#early-on-same-day-or-on-the-day-before) [3.2.3 Allowing students into the building 9](#allowing-students-into-the-building) [3.2.4 Prefects take charge in the morning 9](#prefects-take-charge-in-the-morning) [3.2.5 Report books 10](#report-books) [3.2.6 List of shadow teachers and class prefects updated 10](#list-of-shadow-teachers-and-class-prefects-updated) [3.2.7 Class lists available to record lateness, visits to nurse, bathroom 10](#class-lists-available-to-record-lateness-visits-to-nurse-bathroom) [3.2.8 Class lists to record Merit Points 10](#class-lists-to-record-merit-points) [3.2.9 Recording tardiness 11](#recording-tardiness) [3.2.10 Removing from class students who skipped classes the day before 11](#removing-from-class-students-who-skipped-classes-the-day-before) [3.2.11 Collecting post-it slips and informing parents 12](#collecting-post-it-slips-and-informing-parents) [3.2.12 Inform students of their detentions 12](#inform-students-of-their-detentions) [3.2.13 Notice any teacher who breaks school rules 12](#notice-any-teacher-who-breaks-school-rules) [3.2.14 Be in control between lessons (prefects help) 13](#be-in-control-between-lessons-prefects-help) [3.2.15 Be in control of cleanliness (prefects help) 13](#be-in-control-of-cleanliness-prefects-help) [3.2.16 Advising, Level H and below (prefects do it) 13](#advising-level-h-and-below-prefects-do-it) [3.2.17 Be in control during lesson time 14](#be-in-control-during-lesson-time) [3.2.18 Before and after breaks 14](#before-and-after-breaks) [3.2.19 Noticing lockers 14](#noticing-lockers) [3.2.20 Shadow Teachers 15](#shadow-teachers) [3.2.21 Class & teachers' timetables; lists of students in Arabic or French 15](#_Toc311906740) [3.2.22 Recommending points for Prefects 15](#recommending-points-for-prefects) [3.2.23 Study lessons 16](#study-lessons) [3.2.24 Detect students who skip classes 16](#detect-students-who-skip-classes) [3.2.25 Supervising detentions and retakes 16](#supervising-detentions-and-retakes) [3.2.26 Lunch break for supervisors 17](#lunch-break-for-supervisors) [3.2.27 Students' break time 17](#students-break-time) [3.2.28 Students who frequently go to the bathroom or to the nurse 17](#students-who-frequently-go-to-the-bathroom-or-to-the-nurse) [3.2.29 On days of periodic exams, CA, and on PE days 17](#on-days-of-periodic-exams-cacontinuous-assessment-and-on-pe-days) [3.2.30 Collecting disciplinary sheets 18](#collecting-disciplinary-sheets) [3.2.31 Collecting Report Books 18](#collecting-report-books) [3.2.32 Maintenance 19](#maintenance) [3.3 High Profile for Supervisors 19](#high-profile-for-supervisors) [3.3.1 Moving about area 19](#moving-about-area) [3.3.2 Importance of being seen in charge: 19](#importance-of-being-seen-in-charge) [3.3.3 Motivating Prefects 20](#motivating-prefects) [3.4 Students with guarantee forms 20](#students-with-guarantee-forms) [3.5 Other important tasks 20](#other-important-tasks) [3.5.1 PE, special classes, activities 20](#pe-special-classes-activities) [3.5.2 Timetables; lists of students in Arabic, French. 21](#timetables-lists-of-students-in-arabic-french.) [3.5.3 Keeping timetables 21](#keeping-timetables) [3.5.4 Assigning detentions 21](#assigning-detentions) [3.6 Signs of a failing supervisor 21](#signs-of-a-failing-supervisor) [4. Rules for Teachers and Students 22](#rules-for-teachers-and-students) [4.1 Rules for teachers in the classroom building 22](#rules-for-teachers-in-the-classroom-building) [4.2 Rules for students in the classroom building 23](#rules-for-students-in-the-classroom-building) [5. Excusing Students from Physical Education 24](#excusing-students-from-physical-education) [5.1 Consequences for not partaking in PE 24](#consequences-for-not-partaking-in-pe) [5.1.1 PE Kit 24](#pe-kit) [5.1.2 Students arriving with no PE kit 24](#students-arriving-with-no-pe-kit) [5.1.3 Written excuses 24](#written-excuses) [5.1.4 Students who do not hand in a written excuse 24](#students-who-do-not-hand-in-a-written-excuse) [5.1.5 Students who claim to feel ill 25](#students-who-claim-to-feel-ill) [5.1.6 Students present earlier in the day and absent for PE 25](#students-present-earlier-in-the-day-and-absent-for-pe) [5.1.7 Students who run away from PE lesson 25](#students-who-run-away-from-pe-lesson) [5.2 The supervisors' role 25](#the-supervisors-role) [6. Removing Students from Class 26](#removing-students-from-class) [6.1 Condition for taking students out of class 26](#condition-for-taking-students-out-of-class) [6.1.1 Presence of the student in class stops other students from learning 26](#presence-of-the-student-in-class-stops-other-students-from-learning) [6.1.2 Student has committed a major offence 26](#student-has-committed-a-major-offence) [6.1.3 Student is disrupting the class but the teacher takes no action 26](#student-is-disrupting-the-class-but-the-teacher-takes-no-action) [6.2 When do we NOT take students out of class 26](#when-do-we-not-take-students-out-of-class) [6.2.1 Administrator wants to investigate an issue 26](#administrator-wants-to-investigate-an-issue) [6.2.2 Administrator wants to guide or discuss issue 27](#administrator-wants-to-guide-or-discuss-issue) [6.2.3 A teacher does not accept a student in class 27](#a-teacher-does-not-accept-a-student-in-class) [7. Suspending Students 27](#suspending-students) [7.1 Students who make serious offences 27](#students-who-make-serious-offences) [7.2 Condition for suspending students 27](#condition-for-suspending-students) [7.2.1 Student on "guarantee" has moved close to warning 27](#student-on-guarantee-has-moved-close-to-warning) [7.2.2 Student commits a very serious offence 28](#student-commits-a-very-serious-offence) [7.3 When do we not suspend students 28](#when-do-we-not-suspend-students) [7.4 Keeping suspended students out of exams or CA 28](#keeping-suspended-students-out-of-exams-or-ca) [7.5 Refusing School Decisions 28](#refusing-school-decisions) [7.5.1 Refusal to implement rules school rules 28](#refusal-to-implement-rules-school-rules) [7.5.2 Refusal to take school detentions 28](#refusal-to-take-school-detentions) [7.6 Students who skip detentions or classes 29](#students-who-skip-detentions-or-classes) [7.6.1 Students who do not come to the detention or retake 29](#students-who-do-not-come-to-the-detention-or-retake) [7.6.2 Students who do not come to Saturday detention 29](#students-who-do-not-come-to-saturday-detention) [8. Cases 29](#cases) [8.1 Disruptive students 29](#disruptive-students) [8.2 Students on a report book 29](#students-on-a-report-book) [8.3 Students out of school uniform 30](#students-out-of-school-uniform) [8.3.1 Mild cases 30](#mild-cases) [8.3.2 Extreme cases 30](#extreme-cases) [9. The Head Supervisor 30](#the-head-supervisor) [9.1 General responsibility and attitude 30](#general-responsibility-and-attitude) [9.2 In charge of Supervisors 31](#in-charge-of-supervisors) [9.2.1 Dealing with difficult students 31](#dealing-with-difficult-students) [9.2.2 Checking data entry 31](#checking-data-entry) [9.2.3 Performing duties 32](#performing-duties) [9.2.4 Dealing with difficult parents 32](#dealing-with-difficult-parents) [9.3 Interacting with parents 32](#interacting-with-parents) [9.3.1 Calling parents of difficult children 32](#calling-parents-of-difficult-children) [9.3.2 Calling parents of students who skip classes or are frequently late 32](#calling-parents-of-students-who-skip-classes-or-are-frequently-late) [9.3.3 Parents who call to complain 32](#parents-who-call-to-complain) [9.4 Skipping classes, exams, etc. 33](#skipping-classes-exams-etc.) [9.5 Assuring that detentions run smoothly 33](#assuring-that-detentions-run-smoothly) [9.6 Dealing with report books 33](#dealing-with-report-books) [9.7 Invigilation of Exams 34](#invigilation-of-exams) [9.8 Buildings and grounds; Maintenance 34](#buildings-and-grounds-maintenance) [10. The AQC and Supervisors 35](#the-aqc-and-supervisors) [10.1 Cases where the AQC must act 35](#cases-where-the-aqc-must-act) [10.2 Controlling discipline for learning 35](#controlling-discipline-for-learning) [10.3 Supervisors that abuse authority 35](#supervisors-that-abuse-authority) [10.4 An AQC may abuse authority 36](#an-aqc-may-abuse-authority) [11. The Week before School Starts 37](#the-week-before-school-starts) [11.1 Checking of outdoor areas and outdoor toilets 37](#checking-of-outdoor-areas-and-outdoor-toilets) [11.2 Checking the classrooms and classroom buildings 37](#checking-the-classrooms-and-classroom-buildings) [11.3 Classroom and corridor pin-boards 38](#classroom-and-corridor-pin-boards) [11.4 Rules displayed on corridor pin-boards all year round 38](#rules-displayed-on-corridor-pin-boards-all-year-round) [11.5 Removable pin-boards 38](#removable-pin-boards) [11.6 Seating plans 38](#seating-plans) [11.7 Class administrators poster: Prefects, shadow teachers 39](#class-administrators-poster-prefects-shadow-teachers) [11.8 List of anti-bullying Prefects 39](#list-of-anti-bullying-prefects) [11.9 Fire Drill first date 40](#fire-drill-first-date) [11.10 Glass windows of classroom doors 40](#glass-windows-of-classroom-doors) [11.11 Exam Hall seating plans 40](#exam-hall-seating-plans) [11.12 Seating plans for all courses 40](#seating-plans-for-all-courses) [11.13 Detention supervisors 40](#detention-supervisors) [11.14 Corridor administrators gathering 40](#corridor-administrators-gathering) [Introduction to the supervisor] ============================================ Main duty: Discipline --------------------- The supervisors\' **main duty** is to **maintain order and discipline** in the school. Their duties include - Maintaining a troop of **[prefects] for his/her corridor.** - **Meeting regularly with his/her prefects** to **motivate** them to stop offences and report students who do not respond; and to act to prevent antisocial behaviour**.** - **Recording [all] students' infringements** (behavioural, academic, negligence, in the classroom, outside the classroom) then taking the **necessary corrective action** (giving advice, detentions as suggested by the computer program or otherwise, etc.) - Reporting **"Computer Recommendations for Punishment"** that are not logical, so programmers can correct them. - **Dealing [effectively] with poorly behaved students.** - **Giving reward and praise when due.** - Giving **computer-generated permission slips** to students to enter class. - **Calling parents** of absent, late or offending students. - Monitoring and **[recording] absences, lateness and other offences** of both **teachers** and **students.** - Maintaining the **cleanliness** and **orderliness** in their corridor in particular and in the whole school in general. - Taking action **[when a teacher cannot control a class,]** asking the help of prefects, then senior administrators (Head Supervisor, AQC, Director) when necessary. - **Recording teachers' infringements** **[in a record book and in the computer]**, then **[informing superiors],** i.e. Head Supervisor, AQC, Head of Department and Director (give one copy for each). - **Informing superiors** of **student's serious infringements** after recording them, to make sure the right action is taken. - **Informing superiors** of **infringements** of students with **[guarantees]**, and taking action (see later). Parents must be informed about each offence. - Supervising school corridors and playgrounds. - Supervising detentions, exams, classes (when teachers are absent), study lessons, etc. - Helping with working out and implementing **seating plans.** - And last but not least, **winning students over** through honest means, and helping the Student Life Coordinator (**SLC**) in assigning **prefects** to **control the corridor** during lessons as well as during breaks. Supervisors should **know all school rules and policies.** They should study school rules for students and teachers, stop all infringements and report summaries and serious infringements to the Head Supervisor and/or the Director. The attitude of supervisors --------------------------- A supervisor should try to establish discipline through a combination of **firmness, honesty and politeness,** by providing guidance and advice instead of punishment whenever possible. The supervisor should get to know the students in his area as soon as possible. Once he knows them he should try to **build good relations** **with the honest and helpful students**. He can do that by holding an **early meeting for his prefects** to get their support. It is important that these ***good relations are built on the basis of honesty***. A supervisor should not be the student's "friend" covering up for their mistakes in order to gain their loyalty. Trust is built when the students see the supervisor as a fair, trustworthy and caring person that they can confide in, but who will ***never compromise on school rules***. **It is absolutely forbidden to a supervisor to accept gifts from students or their parents**. The supervisor makes it a point to visit classes briefly between lessons to talk to and motivate students (until the next teacher arrives). He should also **talk to students during break time**, or even **when a teacher is absent**. He should remind students how they can make their school better by being effective **discipline prefects**. A "neutral" student does not contribute positively to the school. On the other hand, a student who becomes a discipline prefect takes the responsibility of making the school a better place for himself and for his schoolmates. He does this through being **careful not to litter** and to **watch out for littering**, careful not to break rules and to watch out for those who break rules. Students who do not listen to prefects should be reported. The supervisor should join the AQC in the process of **selecting three prefects** for each section; the **class prefect** and his two assistants, the **board prefect** and the **pin-board prefect**. At the beginning of the year, the supervisor and prefects help is setting seating plans and selecting group leaders. In addition, the supervisor should join the AQC in **selecting four discipline prefects** and an anti-bullying prefect for each section. These prefects report any disciplinary problems **during lessons**, during **break time** and in the **exam hall**. The supervisor in charge of an area and a number of classrooms should consider himself as a **caring advisor** rather than a strict policeman. He should **work in close coordination with the Student Life Coordinator (SLC)** and should "[**ally**" **himself with the prefects**] of the classrooms he is in charge of. Through the prefects he should be able to solve the majority of discipline problems by **preventing** problems from happening in the first place (as opposed to punishing afterwards). **Prefects should report offenders who will not listen to them** as soon as possible (e.g. reporting between lessons). **The supervisor should talk to the offenders** and reach a solution, or, if he fails, should enter the student's name into the computer and give an appropriate punishment, possibly as suggested by the computer program. The problems that the supervisor cannot solve "directly" are referred to the Head Supervisor, the AQC or the Director. The computer program used is "smart" in the sense that the punishments it suggests are based on the number and frequency of previous offences of the student. However, **if the supervisor thinks that the suggested punishment is either too lenient or too harsh**, and he thinks it is best to over-rule the suggested punishment, he should **report the case immediately** to the Head Supervisor, the **[Director]** *and* to the Regional Director so that the master program may be adjusted (if necessary) for all schools. Supervisors as advisors ----------------------- **Teachers do not punish; they merely report offences.** Supervisors should not automatically assign detentions, but should act as follows when investigating a problem with a student: \(a) When the report is disputed, ask a reliable **class prefect** to relate what has happened. \(b) **Talk to students reported** by prefects or teachers preferably **on the same day,** during break times, lunch breaks, etc. \(c) If a student in Grades 2 to 9 **was talking in class**, **had no books**, talk to him, find out why, advise, record name in your "log book". You may give a new offender a chance on condition that if he repeats the offence he will get a double punishment. **Get a promise** that the offence will not be repeated. When needed, **call parents**, ask for their support and interest. \(d) At the end of the day summarise the situation of infringements to your superiors. \(e) At the end of the day inform the Head Supervisor of serious cases of misbehaviour. \(f) If a student **disturbs lessons**, keep him during break time, talk, advise, get a promise. \(g) Have with you a **list of students with a 'guarantee'** or a **report book**. Every time one of these students commits a disciplinary offence (like talking or disturbing) you should **immediately inform the Director**. Parents should be talked to, and appropriate action must be taken. [The Supervisor's Responsibilities] =============================================== Supporting staff ---------------- ### Dealing with late students Students **coming late** may *not* enter the class without a computer slip from the corridor supervisor showing when a detention will be taken. Once given the note, the student should proceed **immediately** to class**.** **Students who frequently come late should be reported to the Head Supervisor and/or Director. [Once a student reaches 4 late arrivals in one term he should be reported directly to superiors] and parents should be invited to come to school to resolve the issue.** If lateness is repeated the student may be stopped from school and eventually given a **letter of warning** by the Director. *Three warning letters lead to expulsion.* ### Supporting teachers for better class control When a supervisor sees (through the glass window in the classroom door) some students disrupting the class during a lesson, he knocks at the door, smiles at the teacher, apologizes for the interruption, then informs the teacher that the student(s) is/are wanted by the administration. Once outside, the students are told why they were withdrawn from class. An oral warning and a detention is given or the Head Supervisor or Director is called.. *The Supervisor enters the infringement and action taken into the computer*. Detentions or other forms of punishment are given. If we do not show ourselves to be in charge, teachers weak at class control will not be able to teach. Seeking the help of prefects ---------------------------- ### Who selects prefects? **Supervisors** **of each corridor** need to **come up,** after consultation with SLC and AQC, with a **list of** **discipline** **prefects** (classrooms, corridors, playground) and **inform each prefect of his duties**. These prefects will **form the troop** that the supervisor needs to control the classrooms, the corridor, playgrounds, cafeteria and exam hall. **They stop students from misbehaving, inform the supervisor about students reported on the discipline sheet**, inform about unruly (yet unreported) students, report any littering or vandalizing that took place, etc. **The supervisor needs to see the offending students on the same day** if possible and correct the wrongdoing, by **talking to the students.** **SLC and AQCs must agree to the choice of prefects** by signing the finalised list. Differences of opinion must be referred to the Director. Administrators from all departments may give their opinion on the effectiveness of the team of prefects selected. **Prefects should wear badges or arm bands.** Badges show the name printed in large letters, and a collective photograph of the prefects may be taken and placed at the "entrances" to the area the supervisor controls. ### Building trust A supervisor should **build good, trusting relationships** with the prefects. He should invite prefects to **come to talking sessions, after school or in the weekend**, to discuss ways of improving the learning atmosphere. Some prefects plants to **decorate** their classrooms. In the Infants and Primary school do this in coordination with the teachers/prefects in charge of pin-boards. Prefects should **stop (or** **inform** supervisors about) **students who** (i) **litter** and refuse to clean up, (ii) **disrupt classes**, (iii) are not in **school uniform**, (iv) have **unacceptable hair styles**, (v) wear excessive **jewellery** and makeup, etc. *The supervisor should report to the Head Supervisor or Director students who disrupt classes so that firm action may be taken immediately*. Supervisors of primary classes ------------------------------ These supervisors should: 1. perform all the duties of the secondary supervisors plus do the list below. 2. Select a **list of prefects** from each class (8 prefects). 3. Know the **Shadow Teachers** and report if they are not trained by their teachers. 4. **meet with these prefects** frequently and **motivate them** on a daily basis. 5. remind and ask teachers to **remind students** about the importance of **cleanliness and civilized behaviour**. 6. be fully responsible for the orderly behaviour of students outside (and inside) class. 7. **make the prefects understand** that they alone can helps us have the **cleanest school** in the world. They should find offending students and talk to them and report to the supervisor, who should be around them in the playground when they are out playing. 8. ask their prefects to spot poor behaviour in the playground, stop it and report it. 9. find prefects to **distribute balls, hoops and skipping ropes** at the beginning of a break and collect them at the end of the break (Grades 1 to 4). They should stop and report students who purposely damage equipment or school property. 10. be fully **responsible for any loss or damage** unaccounted for. 11. report teachers who break any of the school rules. 12. keep a record of lateness and absence of teachers and make sure that the file/computer record of every person (teacher, helper) is updated. 13. **collect the post-it slips** and **call parents** after checking with the operator (see later). Just as the first lesson in the in the morning starts, class prefects and teachers write the names of absent (or late) students twice: on the discipline sheet and on a special post-it slip for the class. After checking with the operator to find out who called in to say their children are absent, the supervisor calls the rest of the students to see if they are ill late. 14. make sure all area is perfectly clean and no vandalising takes place. 15. find prefects for doors during breaks. 16. Find prefects to help with "corridor computers" during the 4 times per day when computers are used. [The supervisor's work details] =========================================== Number of working weeks ----------------------- **Supervisors** (including the Head Supervisor) work **11 months** per year. [They may have more or fewer holiday days than 30, depending on when the following year starts]. They also take the official holidays given to the **private** sector. They work 5 ½ days per week. The **weekend before the start of the school** is a **full working weekend**, and supervisors have to work on weekends whenever the administration requires them to do so, which usually coincides with the beginning or end of a term. **[Supervisors should report to duty at least two weeks before the start of the Academic Year, and should never leave before at least one week after the end of the academic year.]** During a normal working week supervisors work from **Monday through Thursday,** from **7:30 AM till 5:00** **PM** (as a minimum), obtaining ¼-hr morning break and ½-hr lunch break at a time convenient for the school and on Friday from **7:30 AM till 1:00** **PM**. On **Saturday** morning they work from **7:45 AM till 1 PM** with a ¼-hr morning break. The supervisor's typical week day --------------------------------- As a supervisor, your typical day may be as follows: ### Start work ½ hr before classes begin **7:30 AM:** (6:30 in Doha) Start the day by **[supervising the area]** of the school **specified for you,** or take up whatever duties assigned to you. Exception: During the first week of the school year, all supervisors (and administrators and helpers) should school by **7:00 AM**. (in Doha, by 6:00 AM as everything starts and ends an hour earlier). ### Early on same day or on the day before At the end of the previous day (today minus 1) or early on the same day (today) **obtain** the **list of students** in your classes of responsibility who 1. **(List 1) Skipped classes, detentions or exams** on the previous day (today minus 1). This can be printed at your computer or obtained from the Head Supervisor. Find how and get the list. 2. **(List 2) have detentions today** (lunchtime, after school) or in the coming weekend. This can be printed at your computer. Students on this list have to be informed as soon as absence and lateness is attended to. ### Allowing students into the building **At 7:45 AM:** **[unlock the corridor]** you are in charge of, and allow the students to come in, in an orderly manner. A well-organised supervisor will arrange for the **prefects** to come in first, and the prefects take up their positions inside the classrooms and the corridors in order to make sure that students come in, in an orderly manner. In case students need to take books and **go to another building**, the students may be allowed to go in with some prefects a few minutes earlier. ### Prefects take charge in the morning **Before the teacher arrives** the **prefects** (class prefects, board prefect, pin-board prefect, anti-bullying prefect and discipline prefects) will require all students to take out their books and class work copybooks, place them on their desks, place their bags under their chairs then sit waiting for the teacher to arrive. Any student who hasn't got his books ready when the bell goes will have his name placed on detention. ### Report books **As soon as the corridor doors open** **[students with report books]** enter the corridor and collect their reports books from the supervisor's desk. A well-organised supervisor could have a prefect seated at his/her desk and the prefect gives the report books according to a check list. A tick will be placed against the name of the students who collect their report books. Students who do not collect their report books will be reported to the supervisor. The prefects who help the supervisor will be given a certificate and merit point. Eventually this action is rewarded with a comment that goes into the prefect's recommendation. "*This student played (an effective; a very effective; a major) role in maintaining the discipline and order that led to the efficient management of the school*." ### List of shadow teachers and class prefects updated The supervisors should have the list of all prefects and shadow teachers in all sections in his area displayed and updated daily. ### Class lists available to record lateness, visits to nurse, bathroom The supervisors should have class list for all sections in his corridor. It is a good idea to use one sheet per week. On the class list the supervisor indicates 1. **Morning lateness** (also enter it in the computer) 2. Every time a **student asks permission** to go to the **bathroom** or see the **nurse** 3. **Students who are frequently out of uniform, boys with long hair, etc.** 4. **Any other eventuality** that needs to be remembered. This record can be very helpful to find who abuses going to the bathroom or nurse. ### Class lists to record Merit Points The supervisors should use **a class-list per section per week** to record merit points. One merit point is given to a student for one hour's work. In addition, when work is [effective], 1. **Prefects** may help in **corridor posters** promoting **healthy eating** (broccoli, spinach, brown bread, whole fruit, whole cucumber and tomato, water instead of juice), **exercise** (aerobic), **grades displays**, **announcements**, etc. 2. **Prefects** may help in **Healthy Eating posters** promoting **healthy eating** (a student receives a star every day he brings in a health food). 3. [**Prefects** who are reliable may enter points] per students on a weekly basis. 1 point per hour's work, as recorded by the supervisor or assistant prefect, on the class-list. 4. **Class prefects** receive 5 points per week when doing a good job, otherwise they will receive less or will be replaced. 5. **Pin-board, chalk-board, discipline and anti-bullying prefects** receive 2-3 points per week if they do a good job 6. **Prefects** who are reliable may enter points per students on a weekly basis. ### Recording tardiness Students **coming late** may not enter the class until they obtain a computer slip from the corridor supervisor showing when a detention will be given. Once given the note, the student should proceed **immediately** to class**.** **7:55-8:10 AM:** Open **[your Record Book]** and computer: 1. 2. 3. 4. **If the lateness is repeated frequently the Director should be informed. The student may then be suspended for a whole day, then two days, then given a written letter, etc. until the student finds himself with 3 written letters and is possibly expelled from school.** ### Removing from class students who skipped classes the day before Make sure that you, the Head Supervisor (and/or Director) have the list of students in your area of responsibility (this is **List 1** above) who **skipped classes**, exams, etc. during the previous day. As early as possible during the day, **interrupt classes** (politely) and **ask these students to take all their books and go to the Head Supervisor** for skipping. Tick off names of students against a list and inform the Head Supervisor of the students you sent to him. Note who is absent or late so that you can inform the student later (if he comes late) or on the following day, if absent. Make sure no student hides then comes back to class. These students will be stopped from class until their parents come, we finalise the issue with them and we **assign a punishment.** *Our policy is that we cannot keep in the school students who do not want to learn, and students who run away from classes or exams do not want to learn*. Inform these students that they are suspended because they skipped classes, detentions or exams. Inform the Head Supervisor and Director. If they are many, you may need to send them to the detention room and give their names to the detention room supervisor (because some may decide not to go). When the Director or Head Supervisor has time for them he will see them. We call their parents and may issue them with warning letters. Do not take them back into class before you get a note signed by the Director (or Head Supervisor) stating that they have been dealt with. ### Collecting post-it slips and informing parents **8:10-8:15: Collect the Post-It slips** from the door glass windows. Next, call the operator, obtain names of absent students (whose parents called to say their children are absent) and obtain reason. **Call the** remaining **parents** and find out why the children are not in school. If the reason is not acceptable (e.g. parents taking the child on a trip) report them immediately to the Head Supervisor or the Director. **[Enter into the computer names of all absent students as per the post-it slips]**. The computer room then produces **a list of students absent for the day** per class, so this list can be **used by the supervisors** to check names of students on detention or students who have to attend re-teaching or re-sit sessions. **All calls must be completed before 8:50AM**. ### Inform students of their detentions Already you would have obtained the list (**List 2)** of students who should take a detention on this day, at lunch time or after school. Early in the day, preferably during the interval between the first two lessons, knock at the door of the appropriate classroom (apologise to the teacher if there) and read the names (and exact time) each student has to take a detention. Please remind students that if they skip a detention they may take double the punishment and get a warning letter. The supervisor **reads the names** of the students who have to take detentions, indicates the time, place and duration, ticking against the name of the student if (s)he is there, or finding out why he is not there if (s)he isn't, to make sure that the student eventually takes his/her detention. **The names are then displayed in the assigned place** for students to be able to check. ### Notice any teacher who breaks school rules 5. 6. ### Be in control between lessons (prefects help) 1. 2. 3. ### Be in control of cleanliness (prefects help) 4. 5. 6. 7. 8. 9. ### Advising, Level H and below (prefects do it) ### Be in control during lesson time Frequently walk around your supervision area and **[look into the classrooms]** through the glass windows during lessons. Notice **[misbehaving students]**, **[dirty classrooms]**, **missing [seating plans]**, students who have changed places, students not in proper **uniform**, **teachers** not in control or breaking rules, etc. Special attention should be paid during the **[second language classes]**. All **offences** have to be **dealt with** or **reported** to the Head Supervisor and/or Director (in accordance with the instructions of the Director). A supervisor is fully accountable for a seating plan that goes missing without it being reported. ### Before and after breaks **[Before Breaks]**: Make sure that **prefects help you evacuate** the building. Do not allow students to loiter in their classrooms. Make sure they hurry up and leave. Do not accept any horseplay of fooling around. Get students to leave quickly and be the last to leave the corridor. Lock the doors after you leave, or **hand over the corridor to prefects**. **[After Breaks]**: When the first bell rings **be outside** the building to help move students quickly to class. Then quickly enter the corridor, together with the prefects, and make sure that the students enter in a quick and orderly manner. Do not allow students to stand and chat in the corridors. They should all go into their rooms and get their books ready. Notice that when student get back they should sit in their **assigned seat**s, especially when it comes to Arabic and French classes. Seek the help of your prefects. Supervisors **look through the window in the classroom door and check seating plans**. (A supervisor should have copies). Any student not in his place should be returned to his place and given a detention. Students should be informed that teachers are not allowed to give them permission to change their seats. Seating plans must be stuck to the teacher's desk and they should be neat and clean. ### Noticing lockers Students who use lockers must (1) hand a labelled duplicate key to the supervisor and (2) label their locker. Any locker not labelled will be broken into and contents confiscated. ### Shadow Teachers A Supervisor must acquire the list for all shadow teachers. For **each section** he should have a list of the **shadow teacher of each subject**. This list may also be posted in the classroom and in the corridor. When a teacher is absent, the Shadow Teacher must take over. If the Shadow Teacher does a good job, the supervisor should note that and pass the information to the SLC so that the student may receive between 1 (for good) to 3 point (outstanding). If some childish students disrupt the class the Class Prefect should inform the supervisor so the student can be sent to the Head Supervisor where the minimum punishment given would be an after-school detention. ### Class & teachers' timetables; lists of students in Arabic or French Supervisors should have copies of all timetables of teachers so they can check who should be where. They should also have the list of names of students who should be with each Arabic and French teacher, and they should have **seating plans** for them. Ask the help of the SLC and AQC if there are no seating plans. ### Recommending points for Prefects *The Class Prefect, the Board Prefect and the Pin-board Prefect are not allocated points automatically.* They are allocated 2 points, 1 point and 1 point per day respectively *only if they are recommended by the Supervisor to deserve the points.* The same thing applies to corridor prefects. Day by day the points are allocated and entered by the Supervisor or by a very reliable prefect using the Supervisor's computer. Prefects relay the information to the SLC and to the AQC. Rule: One point is given per hour of work. Class prefects receive 5 points per week, if deserved. The other two prefects receive 2 to 3 points per week, if deserve. The supervisor makes sure that these points are entered into the students' records. Reliable prefects may be used, and paid in points. ### Study lessons **Important:** There is no such thing as a *free lesson*. If during a particular period there is not teacher with a group of students who (say, do not take religion) then the period is a **study period, not "free".** During Study Periods students sit and study. A good supervisor makes it a point to know the timetables of all classes in his corridor. He finds out who is free and when. He **works out a plan with the help of AQC, SLC** and the prefects so that students know beforehand what to study in each study lesson. Then the supervisor makes sure that students study during the study period, and not put their bags on the table and chat. **The AQC should play a big role in motivating the students** in this respect. The AQC may even want to take some students out of the study lesson and talk or discuss things with them. ### Detect students who skip classes Supervisors must **detect during the day any student who skips a class** or a study lesson. (Not detecting such students may lead to a warning and financial penalty). As soon as such students are detected the Director should be informed and the students must be found. The Director stops these students from class until the parents come and the issue is resolved. The offence and action should be entered into the computer. ### Supervising detentions and retakes Supervisors may be asked to take charge of detentions or retakes during the **Student Life period** (after lunch), **after school or on Saturdays**. On days when supervisors are asked to work beyond 5:00 PM arrangements will be made with the Director. **Supervisors must detect students who skip detention or retakes** (otherwise there will be penalties)**. These students must be located, even by calling their home, their [names entered into the computer], and Director informed. Next day these students will be stopped from classes until their parents come to school and the issue is sorted out.** (If this is the first time, follow procedures of point 6.5.1 on page 20). [Enter the offence into the computer]. **Supervisors who supervise detentions** should have the list of students who should attend a particular detention. If any student is absent the Head Supervisor should be contacted immediately (*not the following day*). If the student is absent without a valid excuse he may be detained by the Director until his parents come to the school and the issue settled with appropriate punishment. **Supervisors who do not report absent students**, or who let them go before the end of the time, will be given a warning and possibly a reduction in salary. Eventually they may be asked to leave. ### Lunch break for supervisors Supervisors will take their lunch break at a time allocated by the Director and Head Supervisor. **Supervisors in adjacent corridors should not take lunch breaks at the same time and a supervisor not on break covers the area of a supervisor on a break.** The lunch break duration is ½ hr. The supervisor should be able to take breaks. But if students and teachers find out the supervisor's break time, and there is no one to cover his area, they will surely take advantage. Therefore it is important that the supervisor agrees with the Head Supervisor and other supervisors that they cover up for each other (each takes double the area for ½ hour) when they take a break, and occasionally change the schedule to keep people guessing. This will not be difficult if the Supervisor has trained his Discipline Prefects well (or course with the full knowledge and cooperation of the SLC). The supervisor should remember that his/her corridor should remain under control, even during the supervisor's lunch break. Two adjacent supervisors should cover up for each other with the use of prefects. ### Students' break time The supervisor should (in coordination with the SLC) **make a table showing the prefects** who are in charge of the corridor during each of the two breaks for 5 days a week. Therefore he should have ten teams to man the doors and protect the corridor during break times. Again he should constantly monitor these prefects, raise their morale and ensure that they get the right number of merit points. ### Students who frequently go to the bathroom or to the nurse Some students keep taking permission from teachers or the supervisor to go to the bathroom or to see the school nurse. A good supervisor will notice this and will start recording in the computer such incidents. Next, he will discuss the issue with the student's parents to establish whether there is a medical problem that everyone should be aware of or whether the student simply tries to run away from lessons. ### On days of periodic exams, CA(Continuous Assessment) and on PE days On the day where the supervisor's students have exams, especially on Periodic Exam days, **the supervisors may be asked to accompany the students to the exam hall**. At 7:58 the exam hall doors should be locked so all students should be in. A few minutes later all late students are allowed in to **stand against the wall inside the exam hall**. One by one, names and time of arrival are noted on the class list. Then the students sent immediately to their seats to take the exam. Next, the supervisor enters the names in the computer and gives the appropriate punishment. The punishment (computer) slip is then given to the student while he is writing Similarly, on the day where the supervisor's students have **physical education** **the supervisors may be asked to accompany the students to sports hall**. Once there, the supervisor can help take absences, and take care of students with no kit. ### Collecting disciplinary sheets Supervisors should collect the disciplinary sheets towards the end of the day. Frequently, the Supervisor asks reliable prefects to leave their classroom 3 minutes before the end of the lesson. The discipline sheets must be collected by the supervisor for **entry into the computer that same afternoon**. Reliable students may be asked to help. The supervisor should get a sheet from **each section** of each class, and **each teacher** when the students split into different sections (Arabic, French, Biology, PE, etc.). He should also have information from the **exam hall**, for **exams**, and for **students** who have **no lessons**. Once the **discipline sheets** are collected they **should be counted** to make sure that no sheet is missing. If any is missing, the supervisor is held responsible and he should do whatever is necessary, even calling students to come back to school, until the missing form is located and any intentional foul play identified. ### Collecting Report Books If a prefect helps the supervisor to give out report books then the same, or a different, prefect who helps the supervisor to collect report books. **It is a major offence for student with a report book not to hand in the book to the supervisor at the end of the day**. The prefect ticks the names of students against a check list. Any student with a missing signature will have to do a session after school (same day). The session is 1 hr per missing signature. **If there are two missed signature the student stayed for double the time.** The list of report-book students with detentions is gives to the supervisor so that implementation can start immediately. If a student does not show up we keep calling until we find him. We call the gate man to check whether he left the school. We call home to check whether he arrived. The student must come back with the report book. If he does not, he will not be allowed in class the following day until the issue is resolved. The parents must come and all due punishment must be given Once a report book is given it will not be withdrawn before two weeks, and it can stay longer with the student, depending on change of attitude both in and outside the classroom. **[\*\*\* (Very Important!!) \*\*\* ]** During the day and after 4:00 PM, each supervisor should **[enter all data] relating** **to his/her corridor(s)** into the computer. This is done by making sure **[that the correct information is entered for each student]**. After all data are entered, the supervisor studies the printout, suggests which students should be spoken to, which students are to be given a detention, which entries seem suspicious, etc. Next, **(s)he discusses his/her suggestions with the Head Supervisor who makes the decision**. If the Head Supervisor thinks certain students should not be given detentions, a second opinion is needed. We *need to be fair when deciding who should be punished, when and for how long*. ### Maintenance Supervisors make it a point to look out for anything in their area of responsibility that needs repair: ACs, door handles, etc, and write a note in the Maintenance book. Any item not repaired promptly should be reported to the Head Supervisor or Director. Areas that should be of particular interest to the supervisors are: - **Administration Reception Area and building:** Cleanliness and maintenance. - **Classrooms:** State of the displays and cleanliness of floors, walls, and desks. - **Corridors:** State of the displays and cleanliness of floors and walls. - **Bathrooms:** Cleanliness and odour, functioning of toilets, taps, etc. - **Sports hall and areas:** State of the displays and cleanliness of floors and walls. - **Fields, gardens, outside areas, etc.:** Pin-board Displays, cleanliness, state, etc. High Profile for Supervisors ---------------------------- This is another way of looking at the way a supervisor should carry out his duties. ### Moving about area The supervisor can always keep himself busy at his desk, entering data, reading notes and letters, calling parents, etc. *If this keeps him at his desk most of the time, without making [several] trips around the area every hour of the school per day, he may lose control of the corridor*. Among other things, "high profile" includes **being able to take tours of every part of the area responsibility**, sometimes several times per **[lesson]**. ### Importance of being seen in charge: These tours make everyone aware that **the supervisor is in charge** and he means to be in charge. During these tours the supervisor appears to be **friendly**, (smiling) **yet non-compromising** with respect to rules. As he walks through the corridor he may notice wrong things taking place: **students** **sitting in classrooms they shouldn't be in**, **students leaving their classrooms during a lesson** (this is not allowed, with or without permission, and if teachers give permission the supervisor must report this immediately to the Head Supervisor or Director, especially when this is repeated), **students running through the corridor, students not in uniform, etc.** The supervisor looks through classroom door windows and may notice **teachers not teaching, students chatting, laughing or disturbing**. He may notice chaotic classes, etc. In cases of "serious disturbances", **the supervisor may want to enter a class and correct a certain situation**, then immediately contact the Director or Head Supervisor. He may notice **students sitting not in their assigned seats**, or **a teacher having dismissed his class early**. In each case the supervisor will note the offenders and the offence, make it clear to students that this behaviour will not be allowed to continue, and he **enters the offences into the computer.** At a convenient time (or at the end of the day) he explains the day's events to the Head Supervisor. By taking **immediate notice**, the supervisor makes people understand that if they deviate from expectations they will bear the consequences. The supervisor not only **needs to [enter into the SMS system all offences he observed]**[,] but he may need to **remind his superiors so *corrective action*** *is taken against the offenders*, **especially teachers**. ### Motivating Prefects The supervisor must find time to **visit classes** (even for 10 seconds, **between lessons** to make sure that students remain in their seats, and to **correct** students or give them words of **encouragement** ("clean classroom", "I noticed how well behaved you were today"). He notices cleanliness of the room and desks and takes action when necessary (including holding the student with the dirty desk accountable). It is not accepted for the student to place the blame on other students who use the classroom. If other students mess up the desk, he must report the incident immediately and we can easily find the offender. Every day before morning break the *supervisor asks the Discipline Prefects of ONE section to stay with him for 3 to 4 minutes*. He can motivate them, reminding them about how easy it is to make this school the best, ever. He can tell them that **we need their help**, that *nobody can do the job as well as they can*. Students with guarantee forms ----------------------------- **For a student with a guarantee, [every time the student receives a detention for poor behaviour, the Director, the AQC and the parent must be informed, the parent should come to school and the student is warned.] When a student reaches** the **stage** where he should be **suspended for one day, the Director should contact the Regional Director.** Other important tasks --------------------- ### PE, special classes, activities Supervisors should assign rooms (or at least know which room) to be used for **special classes**, English reading, etc. and must have a list of all such rooms. Supervisor should keep an eye of all non-academic and academic activities taking place in his area (special classes after school, activities he is asked to monitor, etc. Do these activities and special lessons start on time and end on time? Does it seem that the teacher is taking the lesson seriously? The supervisor reports his findings and suspicions to his superiors. ### Timetables; lists of students in Arabic, French. Supervisors should have copies of all timetables of teachers so they can check who should be where. **They should also have the list of names of students who should be with each Arabic and French teacher, and they should have seating plans for them.** ### Keeping timetables The supervisor should keep a set of **timetables** of all **staff and classes** who come to the corridor. This will help him know what lessons should be going on at any one moment, and it will help him know whether a teacher is justified in coming three minutes late to certain classes (this depends on the distance between buildings). ### Assigning detentions At the end of the day, each supervisor **studies his detention** **slips** one by one, and enter the data into the computer. Any **suspicious entry**, scratched names, names written in pencil, slips with wrong date stamps, should be noted and investigated. All the data has to be entered that same evening. After all the data has been entered a computer **printout STUD588** should be produced which shows the **names** of the students with offences listed in the order of class and section. The printout also gives the '**detention history'** of the each student and a suggested detention time and duration. If a student has more that one detention on the same day, his name appears two or more consecutive times. These detentions are then combined into one larger detention, depending on the student. Supervisors and Directors are requested to familiarise themselves with these printouts. The Head Supervisor, with the permission of the School Director and in consultation with the Regional Director, may cancel the detentions of some students if it appears that the student was reported unfairly. Signs of a failing supervisor ----------------------------- The **Head Supervisor**, the **AQC**, the **Director**, the **SLC** and **senior prefects** should work together as a team. Every one of them should **regularly visit the corridors** to check that discipline is good enough for learning to take place. Poor discipline and chaos indicate that **the supervisor in not capable of doing his job**. When any of the points below is observed, immediate action should take place to **correct or to replace the supervisor**: 1. **Students skip classes and get away with it:** Students are noticed to be out of class. The teacher may or may not record the absences, but the supervisor does not show concern. 2. **Students milling about in the corridor unchecked because they have a "free" lesson:** Students with no teacher should be studying or doing specific chores according to a timetable set by the SLC. 3. **Students attending the class of another teacher.** The supervisor does not even notice. 4. **Students disrupting a class, with the door closed to keep the noise in.** The supervisor does not even notice, and takes no action. 5. **The supervisor is shouting and students are not taking any notice of him.** The supervisor has no effect on the students. 6. **It is 5 minutes into break-time yet many students are still fooling around in the corridor**, coming in and out of the corridor or sitting in their classrooms. 7. **It is after break, the second bell went yet many students are still out, are fooling around**, coming into the corridor or standing in the doorways. 8. **Students keep going to the bathroom and the nurse during class time.** 9. **Towards the end of the day** the classrooms are littered with **rubbish** and there is scribbling on the desks. 10. **Later in the day the bathroom floor is covered with water,** toilet paper all over the place. 11. Empty water bottles litter the school grounds. These situations require (1) visiting classes and **talking to students, explaining to them what is expected** and (2) **implementing the rules**. If the problem exists in more than one corridor, all the Director's and his team's energy should focus on one corridor until the problem is solved; then they move to another corridor, and so on. [Rules for Teachers and Students] ============================================= Rules for teachers in the classroom building -------------------------------------------- Teachers should 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Rules for students in the classroom building -------------------------------------------- 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. The supervisor should be **always on the lookout** for offenders, during lessons, between lessons and during breaks. (S)he should **take action** when necessary. (S)he may **interrupt the class** (very politely, with lots of apologies to the teacher), and take action only according to the **plan set by the Director** of the school and the instructions of the Head Supervisor. The action may be that a **student may be warned**, or may be **taken to the administration** in case the offence is repeated. Examples: 1. 2. 3. 4. A **record** of the **offence** should be included in the **Record Book** of the supervisor and given to the Head Supervisor or entered into the computer. If the offence is repeated the Head Supervisor will give appropriate punishment. [Excusing Students from Physical Education] ======================================================= Consequences for not partaking in PE ------------------------------------ ### PE Kit **The Administration will sent a note to parents** explaining that (1) students must always bring the Physical Education (**PE**) kit with them on the day they have PE; (2) it is advisable for students to bring with them a small **labelled** **cloth** **bag** (name + computer number) in which to **place valuables on PE day**. ### Students arriving with no PE kit **This is a serious offence**. Students will be sent with the supervisor, they will be placed in the exam hall and they will be given a **one-hour after-school detention** and a warning. Repetition may result in harsher detentions, especially if we suspect that the reason they are doing this is not to participate in PE. ### Written excuses **Written excuses** from parents (for children not to participate in PE) should be placed in the supervisor's box before 8:00 AM. Notes placed later than that will not be accepted. The **Administration decides** whether or not the student is excused from participating in the PE lesson. The **school doctor** may be asked examine the child. If the excuse is accepted the student will be informed before the PE lesson. ### Students who do not hand in a written excuse If a student does not wish to participate in the PE lesson (feels ill) and (s)he does [not] submit an excuse written by his guardian, or (s)he hands it to the PE teacher, the teacher must send this student with the Supervisor (corridor supervisor or the **supervisor that checks absences**\*\*) to the **Head Supervisor**. The Head Supervisor will investigate and take appropriate action, including giving appropriate warning or punishment. \*\*This supervisor needs to be a male for Boys' PE and a female for Girls' PE. ### Students who claim to feel ill Students who come to the PE class and do not want to participate because they feel ill will be sent to the Head Supervisor. The nurse/school doctor will see these students and report their condition to the Administration. The Head Supervisor must not take the nurse's opinion blindly, but should investigate further. Students who are faking will be punished. **A record should be kept of students** who claim illness (with or without a note) so as to notice patterns and frequency. ### Students present earlier in the day and absent for PE **Absences** are taken at the beginning of each PE session. Absent students are **recorded**, and, if they were present earlier in the day, a supervisor tries to **find** them **immediately**. If it is the first time students truant, they may be given a **warning** and a **detention**. If it is the second time, the detention time may be doubled or tripled, and parents will be informed that the school considers **students who cut classes to have separated themselves from the school**. If this should be repeated, students are stopped from school until the parents are informed that further repetition of such an incident could mean expulsion from school. ### Students who run away from PE lesson **This is a serious offence**. Students will run away from the PE lesson will be separating themselves from the school. And will not be accepted until the parents, they will be placed in the exam hall and they will be given a **one-hour after-school detention** and a warning. Repetition may result in harsher detentions, especially if we suspect that the reason they are doing this is not to participate in PE. The supervisors' role --------------------- A supervisor should visit the PE department just after a lesson starts so that action can be taken with respect to offenders and so that students who may not join in the PE class will be taken by the supervisor to the appropriate place. The supervisor will also check that the discipline/absence sheet is filled properly. [\ ] [Removing Students from Class] ========================================== Students are removed from class only as a last resort, i.e. if their continued presence in the school is now in question. **We never take a student out of a class to investigate, to guide, to discuss or as a punishment**. Condition for taking students out of class ------------------------------------------ ### Presence of the student in class stops other students from learning **We take student out of class if his behaviour is so bad that his presence in the classroom prevents the teacher from teaching the class**. The parents must be called and the issue must be resolved by taking assurances **that either disruption stops or the student stops coming to school**. If the issue is not resolved, the student cannot go back to class. Before going to class the student must apologise, take and appropriate detention, have the offence entered into the computer, and the student should be warned that **a repetition may lead to letters of warning and expulsion**. ### Student has committed a major offence We keep student out of class if he has committed an offence serious enough to for the school to consider expelling the student, like swearing at a teacher, harshly beating up another student, continued bullying of students or conspiring and participating in beating up another student. ### Student is disrupting the class but the teacher takes no action When a **supervisor** or an **AQC** sees (through the glass window in the door) that some students are seriously misbehaving during a lesson, he **knocks** at the door, **smiles** at the teacher, **apologizes** for the interruption, then informs the teacher that the student(s) is/are wanted by the administration, then **withdraws** them. Once outside, the student is told why he was withdrawn, the Head Supervisor or Director is called, and the student is dealt with at that level. The Supervisor enters the infringement into the computer. Detentions or other forms of punishment are then given. The senior administrator that was called looks at the record of the student(s) and takes appropriate action, including possible after-school detention, Saturday detention or even suspension. If we do not do that, teachers weak at control will not be able to teach. When do we NOT take students out of class ----------------------------------------- ### Administrator wants to investigate an issue We do not take a student out of class because we want to investigate an issue to which the student was a witness or a possible participant. The investigation can be done during break time or after school. **Examples:** if we need to investigate an issue, we never take students out of class -- we do it during break time. If we suspect a student of committing a major offence (like swearing at a teacher), but we are not sure, we inform the student that the matter is under investigation and we let him back in class. If we are to investigate with him we do it during breaks or after school. Once we know, we take action. ### Administrator wants to guide or discuss issue We do not take a student out of class because we want to guide a student with respect to academic or behavioural issues. The guidance can be done during break time or after school. ### A teacher does not accept a student in class A teacher may not refuse entry of a student to a class because the student is late, is disruptive, etc. The decision is for the administration to make, not the teacher. [Suspending Students] ================================= Students who make serious offences ---------------------------------- When students make serious offences (as in the cases below) they may be given a written warning by the Director after consulting the Regional Director. Three written warnings may lead to expulsion. **Every time a student is to be given a [written warning] the Regional Director should be informed. Expelling students needs the permission of the Director General and President, and when a student approaches this stage the Director General and the President need to be informed.** Condition for suspending students --------------------------------- ### Student on "guarantee" has moved close to warning Very disruptive students are placed on a "guarantee" (with the full knowledge of their parents) where they know that for every new behavioural offence the student receives progressively heavier punishments (e.g. first a detention, then a double detention, then two hours after school, then a Saturday morning detention, then a one-day suspension, two day suspension, etc.). A copy of the guarantees that a student receives will be in the student's record (yellow) book, a copy with the Director, with the Head Supervisor and the Supervisor. Teachers should be informed about students on guarantee. When a student on a guarantee gets a behavioural detention, the **Head Supervisor informs the parents that the student has moved one serious step towards leaving the school.** As a student approaches the last few steps the parents are called in to school. Parents are offered the chance to transfer the student to another school rather than have the student expelled. ### Student commits a very serious offence We suspend a student if he commits an offence that may result in **expulsion**. Examples: starting a fire, seriously vandalising school property, hitting a member of staff, seriously beating up another student, serious and repeated bullying of students, swearing at teachers, or when other forms of punishment (long detentions) do not seem to have an effect. When we suspend a student the parents must know that the student is very close to expulsion and that a repetition of the offence may result in expulsion. Once the student is suspended the parents must come to school, a warning is given then a punishment. Suspension itself is not a punishment. When do we [not] suspend students --------------------------------------------- **Whenever a problem can be solved by other forms of punishment**, we do not suspend students from classes. If a primary student hits another student, we can give after school detentions, have the student apologise, etc. but we *do not stop a student* from classes. For example, students who are removed from class for disruption are **not suspended for the rest of the day, or even for a couple of hours**. As soon as we deal with their problem with the higher authority, and a suitable punishment is decided (e.g. a two-hour, after school detention the following day) the student may go back to class. Keeping suspended students out of exams or CA --------------------------------------------- **Students suspended in the school** should always **take their exams** in the exam hall then return to the suspension area (exam hall, library, etc.) Students suspended at home stay at home and will **miss their periodic or CA exams** unless it is decided otherwise after consulting the Regional Director. **For makeup exams** or for any other circumstances contact the **Regional Director**. Refusing School Decisions ------------------------- ### Refusal to implement rules school rules Any student who **refuses** to apply **any rule** of the school cannot be accepted in the school, and he will be **suspended from classes** until the parents are involved and the student accepts the principle of applying all school rules. Next, an appropriate punishment is given. ### Refusal to take school detentions Students who **refuse to take a detention**, or a re-take exam during the SLO period, after school or in the weekend, of their own accord or upon the instruction of their parents, will be **kept out of school** until the matter is clarified with the parents: School detentions are mandatory. Next, an appropriate punishment is given. Students who skip detentions or classes --------------------------------------- ### Students who do not come to the detention or retake Supervisors **take absences** at the beginning of the detention session. Absent students are **recorded**, and **immediately** a supervisor sends prefects or another supervisor to **find** them. If it is an after-school detention or retake, we should immediately call home and ask the student to **come back to school**, be warned and another detention is given. If it is a retake, the student comes on Saturday for 5 hours. If it is the first time, students may be warned and another detention is given. If not, the detention time may be doubled, tripled, given after school and so on. Do **not stop from classes** without consulting Regional Director. ### Students who do not come to Saturday detention Same as above, and the student has to come another Saturday. [Cases] =================== Disruptive students ------------------- A student **may be taken out** of class when his/her presence in the class is so **disruptive** that it seriously **interferes with the learning of other students.** In such cases we talk to the students and their parents and agree on a suitable solution to the problem taking into consideration the student's record. In all cases an appropriate **detention should be given**. Students on a report book ------------------------- They are dealt with exactly as normal students without a report book. The only difference is that students are **kept after school** as follows 1. Up to Grade 6: **1 hour** [for each signature missed]. (may stay up to 2 hrs after school, the rest are done on the following day) 2. Grade 7 and up: **1 ½ hours** for [each signature missed].(Refer to pt.15 p9) (may stay up to 3 hrs after school, the rest are done on the following day) If the detentions exceed the 6:00 PM hours of each day, the parents will be contacted and we agree on a suitable solution to the problem taking into consideration the student's record. This MAY include a guarantee or a suspension. Students out of school uniform ------------------------------ ### Mild cases - Correct colour but not our uniform; - **torn** trousers - not a "classical" **haircut** - Non-uniform jacket or cardigan: **First time:** **Warn** them, take down name, enter offence in computer. **Second to fifth time:** Detention at noon to detention after school to detention on Saturday morning. **Repeated offences:** Call parents and discuss possibility of suspension. Give three after school detention. ### Extreme cases Wrong colours (green shirt, blue trousers), brightly coloured hair, "**spiky**" hair: First time: **Keep them out of class**, have them call their parents. Once they go home and correct their looks they may go into class. [The Head Supervisor] ================================= The **Head Supervisor is responsible for all discipline** in school. It is his/her responsibility **[to ensure that the supervisors perform their duties]** as described in the first section of this document. **[The head supervisor checks that all what has been described before is implemented correctly.]** General responsibility and attitude ----------------------------------- The Head Supervisor is **accountable for any poor discipline**, for any supervisor that does not perform his duties properly and for **any aspect that is a part of the** **responsibilities of supervisors**. **He is accountable** for any lack of discipline unless when he faces a problem that he cannot solve and he refers it to the Director, (and if not solved, to the Regional Director), without unnecessary delay. He is responsible for **training and following up the supervisors**. These responsibilities include **recording and reporting** points. (Each supervisor should record the information into the computer and then inform the Head Supervisor and the Director of the school of serious offences as soon as possible). The Head Supervisor and his team should take specific notice of the following points: 1. 2. 3. 4. 5. 6. 7. 8. In charge of Supervisors ------------------------ ### Dealing with difficult students The Head Supervisor also deals with **serious behaviour**. Supervisors record offences and deal with normal detentions. But when a student commits a very serious offence or commits repeated offences the **Head Supervisor** **calls in the parents**, discusses the issue, resolves it and assigns appropriate punishment. ### Checking data entry Supervisors may enter into the computer wrong data or may not enter offences at all. Supervisors often do not enter teachers' offences so that they may remain friendly with them. On occasions, supervisors may not enter students' offences for the same reason. The Head Supervisor should check in all kinds of ways to find out if supervisors do their job properly and honestly. ### Performing duties Supervisors may not their duties properly. This is why the Head supervisor should check without warning whether the supervisor is implementing the tasks set to him in this sheet. For example, a supervisor may **do teachers "favours" of not entering their names** when they commit offences, or **allowing the teachers' children to break rules** or change their seats. The supervisor may **do certain students favours** by not entering their names into the computer even when they are reported on the discipline sheet. The Head Supervisor (and the AQCs) should be on the lookout for such cases. **[Sometimes the AQC may put pressure on supervisors not to report certain teachers or to change places of friends' children. The Head Supervisor must find ways of detecting these deviations and supervisors accountable, and report such AQCs (or teachers) to the Director]**. ### Dealing with difficult parents The Head Supervisor also **deals with difficult parents**. When a supervisor is put under pressure by parents who support their child even when the child is in the wrong, the case is referred to the Head Supervisor. More difficult cases are also referred to the Director. Interacting with parents ------------------------ ### Calling parents of difficult children The head Supervisor calls parents who have difficult children (e.g. with guarantees, report books, or frequently in trouble) who are causing problems. The message is that **if the behaviour of these children does not improve dramatically they will eventually be given warning letters and possibly then expelled from school**. ### Calling parents of students who skip classes or are frequently late The Head Supervisor calls parents whose children skip classes. The students do not go back to class until the parents give definite guarantees and the students take adequate punishment. Similarly, students who are frequently late will be stopped from classes until the parents come and the issue is resolved with them. ### Parents who call to complain Frequently, parents call to complain, especially when they feel that their children have not been treated fairly. At the end of each day the Head Supervisor discusses the serious cases with the Director. Skipping classes, exams, etc. ----------------------------- It is the policy of the school that students should want to learn. Any student who disrupts his own or others' learning should not be in school. Such cases include students who skip: 1. Regular lessons 2. PE lessons 3. exams (CA, periodic) 4. re-teaching, re-testing. 5. Detentions, during lunchtime, after-school or in the weekend. Whenever a student skips any of the above the Head Supervisor should be informed. The Head Supervisor calls the parents and stops the student from classes. When the parents come we explain the policy and they guarantee that this would not happen again. Next, the students gets an appropriate punishment in the form of detention or detentions. Suspending students from class is not a punishment: It is merely stopping the student from school until a very serious issue is settled. Such a student is given an oral warning. If the incident is repeated, the case is referred to the Director, who may give a written warning (three written warnings result in an expulsion. The only administrator who may give a written warning is the Director). Assuring that detentions run smoothly ------------------------------------- The Head Supervisor checks that this procedure is followed. The supervisor in charge of the detention**, whether during the SLO period, after school or on Saturday mornings**, should have a list of the names of students on detention. If some **students are missing** the supervisor should immediately **call the Head Supervisor**, the students should be located and a double detention given. Detention sessions should be under perfect control. **The Head Supervisor is fully accountable for any failure** in discipline of detentions, whether they are after lunch, after school or on Saturday morning. Dealing with report books ------------------------- The Head Supervisor checks that this procedure is followed. All **students** with report books should **come early** in the morning so that they may collect their report books from the **supervisor** of their corridor. The supervisor then searches for any students who have not collected their report books to find out whether they are late, absent or "forgot" to collect their books. Appropriate action is taken. Each supervisor has the names of the students with report books in his section. At **4:00 PM**, **students with report books should line up and hand in their report books one by one**. The supervisor inspects the book. If any teacher did not sign the report book for any reason, the student is asked to wait on the side. For each missing signature a student in Grades 6 and below will stay for 1 hr after school; in Grades 7 and above will stay for 1½ hr after school. Any student who does not show up to hand his/her report book has to be located. If it is discovered that (s)he has decided not to show up (s)he will be stopped from attending classes the following day until the issue is resolved with his parents, (s)he is given an appropriate punishment and a guarantee is worked to ensure that this situation is not repeated. Invigilation of Exams --------------------- The Head Supervisor should work together with the **Examination Officer** to produce an **exam hall seating plan**. Students who are likely to cheat are placed in seats to make this impossible. These students should be surrounded by students who are discipline prefects. The Head Supervisor should ensure that all supervisors should be very ***familiar*** with all testing methods and procedures used in the school: Midterm exams and their administration (two versions, teachers supervise classes of other teachers), CA, written tests, oral reading testing and procedure. He has to make sure that these procedures are actually being implemented correctly. They should immediately report any irregularities to the Director. For End of Term exams, teachers have to invigilate (monitor exams). Several Exam Halls may be used. For each exam session there would be one senior invigilator. The Head Supervisor is the person who sets the invigilation timetable and he needs to obtain the approval of the Director before this timetable is implemented. Buildings and grounds; Maintenance ---------------------------------- The Head Supervisor is ultimately responsible for maintenance. Supervisor make it a point to look out for anything that needs repair, e.g. ACs, door handles, etc, (S)he then makes an entry in the Maintenance Book. Any item not repaired promptly should be reported to the Head Supervisor so that he can immediately take up the issue with the maintenance people and the Director of the school. Areas that should be of particular interest to the supervisors and the Head Supervisor are: **Administration Reception area and building:** Cleanliness and maintenance. **Classrooms:** State of the displays and cleanliness of floors, walls, and desks. **Corridors:** State of the displays and cleanliness of floors and walls. **Bathrooms:** Cleanliness and door, functioning of toilets, taps, etc. **Sports hall and areas:** State of the displays and cleanliness of floors and walls. **Fields, gardens, outside areas, etc.:** Pin-board Displays, cleanliness, state, etc. [\ ] [The AQC and Supervisors] ===================================== It should be remembered that the **AQC** is like a mini-director of a section of the school. The AQC answers to the Deputy Director and Director. The **supervisor** *deals with individual offences* of students and gives routine punishments when necessary. The **Head Supervisor** deals with *more complicated* or difficult discipline cases and *supervises the work of supervisors*, and this includes *solving these issues with parents*. The **AQC** deals with the *overall academic picture of each student* as well as with the *general atmosphere of learning*. When discipline is not up to standard academic work suffers, so the AQC should become directly involved. The three administrative employees mentioned above are bound to have many areas where they need to cooperate. Cases where the AQC must act ---------------------------- The AQC should regularly visit the corridors to check that discipline is good enough for learning to take place. If he sees worrisome situations (s)he must inform the Head Supervisor and the Director and *set plans to correct the existing situation.* Action should continue until the situation is under control and students can learn. For example, the AQC should intervene directly and involve the Head Supervisor and the Director whenever a supervisor, in her own range or otherwise, seems to be incompetent (see criteria of failure in the section "**Signs of a Failing Supervisor**" earlier in this document. If the AQC finds that the response of the senior administrators in not effective he may contact the Regional Director or even the higher management. Controlling discipline for learning ----------------------------------- Some of the measures the AQC can take, with the full knowledge and support, and sometime direct action, of the Director, the Head Supervisor and the supervisor, are: 1. **Talk to the students as a whole**, stressing that we would love to have them learn if they support learning, but we have to stop those who disrupt the class. 2. **Increase the frequency of visits** to this corridor and show the supervisor how to operate. The AQC should use this document as a guide. 3. **Support the teacher whose class is being disrupted** by (1) helping him to use the point system---interrupt the class every few minutes with a question to be answered in writing---and (2) removing a student who disrupts the class, calling his parents in, explaining the situation, using a written warning when necessary (explain its significance: Three warnings and out). Supervisors that abuse authority -------------------------------- Sometimes Supervisors can abuse authority, and the Head Supervisor, AQC, prefects, SLC may notice. Here are some ways in which this is done. 1. Parents get to the supervisor so he will not put their child on detention. 2. The supervisor is intimidated by some students 3. The supervisor may receive invitations or presents from students 4. The supervisor always blames the teacher for not being able to control the class instead of stepping in and giving support to the teacher against the disruptive students. 5. The supervisor does not record offences of teachers so that (s)he remains popular with them. An AQC may abuse authority -------------------------- If any employee in the school suspects that the AQC is abusing his/her authority for personal gain, to please friends, to submit to pressure or for any other purpose this employee should raise the issue to the Director and Regional Director. The abuse of authority can take many forms. Here are a few: 1. **AQC changes the seating plan or section unilaterally** to satisfy a friend (or her own children) without obtaining the approval of the Director and others administrators who know the students well. Other reasons given is that the child wears glasses (remedy is get better glasses), cannot get along with seat mate (has to get along), or cannot get along with teacher so must be in a different section, or needs to be with her friend in another section. **Preventative Rule**: *changing the seating plan required the approval of the Director and other administrators who know the students*. *Changing section requires the approval of the **Regional Director**.* 2. **AQC allows certain children to be helped during the Midterm exams or other exams.** This is a major offence and supervisors or helpers who see this should report to the Director and Regional Director. **Preventative Rule**: *No one may give any hint to any student during an exam.* 3. **AQC passes on past exam questions to some parents.** This is a major offence and supervisors or helpers who see this should report to the Director and Regional Director. **Preventative Rule**: *No one may give out any past paper.* 4. **AQC cancels a well-deserved detention unilaterally.** Supervisors who notice this should report to the Director and Regional Director. **Preventative Rule**: *No AQC may cancel a detention without getting the written approval of the Director.* 5. **AQC is seen to accept a gift.** Supervisors who notice this should report to the Director and Regional Director. **Preventative Rule**: *No employee may accept any gift.* [\ ] [The Week before School Starts] =========================================== One or preferably two weeks before school starts, including the Friday and Saturday just before the first week of school, is a time where supervisors are on full duty and a lot of work needs to be done. Checking of outdoor areas and outdoor toilets --------------------------------------------- All playgrounds should be checked for proper maintenance, safely, repair, painting and cleanliness. Any substandard items have to be reported and fixed before the students come. Checking the classrooms and classroom buildings ----------------------------------------------- **[At the beginning of each term]**, supervisors check the following, and coordinate with the maintenance and cleaning staff of the school to ensure that the following is completed: 1. All classroom and corridor **walls** and **doors** have been painted during the summer and that there are no "spots" left to be done. 2. All **blinds** have been cleaned and fixed. 3. All **lockers** and classroom **cupboards** have been cleaned, fixed and painted when necessary. 4. **Doors**, **door closers** and **windows** should be in excellent condition. All **locks** to **corridor doors** should be operational and the administration should have a clear policy of where the keys are kept. 5. All **furniture items** in the classroom have been cleaned, fixed and painted when necessary, and that the tables and desks in one room are all similar. For example, if at one time the school bought grey furniture and at a later date the school bought beige furniture, it is important that rooms do not have a mixture of grey and beige (except maybe for one room). Also, desks and chairs in the same classroom must be of the same size which should be suitable for the age group. 6. **Number of desks** **in each** **classroom** should be just enough to take the students in that class. Classrooms that are to be used for second language may need to have more desks and chairs (check numbers with the administration). 7. **Green boards** should be clean and in good repair. Board erasers should be available, and chalk should be present in sufficient quantities with the supervisors. 8. **Computers** in the corridor should be clean and fully operational, and the computers should be checked to see if they are fully operational. 9. All **cupboards** in the corridors should be in good repair. All old displays (that are not relevant any more) should be replaced by new displays (coordinate with student life). 10. All **electric equipment** (bells, lamps, air-conditioning) should be clean and properly operational. 11. All **bathrooms** should be in excellent operational condition (toilets, seats, flushing apparatus, toilet-paper holders, air fresheners, soap dispensers, hand-dryers, fans). 12. All **pin boards** should be **clean**, fixed and ready. Supervisors should remind the SLC in case they see that the pin boards have not be **labelled** into sections (CA, information, Repeat-CA, English, math, etc. Pin boards in all classrooms should have a similar plan. Classroom and corridor pin-boards --------------------------------- Two or three days before the school starts the following should be posted both on the classroom pin boards and on special pin boards outside the classroom buildings. 1. In each classroom, place the class **timetable**, **school rules**, periodic exam **timetable, homework timetable** and **CA exam** timetable. This part of the pin board must be **covered** with **Plexiglas** so the items will not be stolen. 2. In pin boards outside the classroom buildings (not inside the corridors) place periodic exam **timetables for all classes** and **school calendar**. Rules displayed on corridor pin-boards all year round ----------------------------------------------------- The **school rules, uniform** and **exam rules** (where applicable) should be displayed in large letters on a pin-board in the corridor for all students to see. In primary classes, these rules should be discussed with the students in the brief, weekly advising lessons given to the students by prefects. Removable pin-boards -------------------- A week before the school starts the following should be posted both on special [**mobile** **pin boards**] that are placed [outside the administration building]. On these pin boards we do the following. 1. Place the **school plan**, showing the location of each classroom (2A, 2B, etc.). 2. Place class lists with names and computer numbers only (no telephone numbers, no sequential numbers so parents do not see how many students in the class (unless they count). These lists have to be updated every evening so students who register on one day will see their names on the list the following day. 3. High light the classrooms and the class lists with compatible colours. For example, Gr2 classrooms and Grade 2 titles of the Gr2 lists may be highlighted yellow, Gr3 classrooms and Grade 3 lists may be highlighted green, and so on. The mobile pin boards are removed after the third day of school. Seating plans ------------- The **seating plans** may be updated by the [AQC and Director] in collaboration with the SLC, the Head Supervisor and the supervisor, and they are stuck to the teacher's desk in each classroom only on the evening before the first day the school. It is to be remembered that **the first day of school is not the same for all classes**. In all seating plans, [girls should be placed on the side of the windows] (girls are kinder to the Venetian blinds). Every four students have a **group leader**. On the seating plan the **group leaders** need to be indicated with an **asterisk**. The seating plan should also show the class prefect (who looks after discipline in general and the absence/discipline sheet in particular). The pin-board prefect who looks after classroom decoration and the board prefect who cleans the board and keeps the classroom supplied with chalk and a good eraser. Supervisors should **all the time check** that students are seated according to the plan. **Students should be told that it is an offence to ask a teacher if they can change their seat**. Class administrators poster: Prefects, shadow teachers ------------------------------------------------------ Just outside the door of each classroom the supervisor should display a poster showing the **Class Administration**. This consists of the three class prefects and the shadow teacher for each subject: English, social studies, math, Science, Arabic, French. In higher classes, shadow teachers of other subjects like chemistry and economics could be included. The poster would include names, computer numbers and preferably photos. If it is not possible to complete all names before school starts, the poster should be completed before two weeks of the start of the school. The poster must be signed by the corridor supervisor, the AQC, the SLC and the Director (or Deputy). List of anti-bullying Prefects ------------------------------ Just outside the door of each classroom the supervisor should display also display a list of the anti-bullying prefects. The supervisor will meet with these prefects once a week to motivate them and ask for weekly reports of what they observed and what action was taken. Further corrective action may need to be taken by the supervisor. The list would include names, computer numbers and preferably photos. If it is not possible to complete all names before school starts, the list should be completed before two weeks of the start of the school. The displayed list must be signed by the corridor supervisor, the AQC, the SLC and the Director (or Deputy). Fire Drill first date --------------------- Just outside the door of each classroom the supervisor should display the date of the first fire drill of the year. This is to be agreed upon by the supervisors, the AQC, the SLC and the Director. It is the duty of the supervisor to chase up all superiors until this date is assigned. If the supervisor meets delay he may report to the Regional Director Glass windows of classroom doors -------------------------------- Glass windows of classroom doors and corridor doors **are not pin boards** and should not be covered with posters. Glass windows should always be clear so administrators can look into the classrooms. Posters should be placed on pin boards. Exam Hall seating plans ----------------------- Supervisors should work together with the examinations officer to produce an exam hall seating plan. Students who are likely to cheat are placed in seats to make cheating almost impossible. These students should be surrounded by students who are discipline prefects. Seating plans for all courses ----------------------------- Before the first week the supervisors should be involved in arranging students who take Arabic, French, religion, etc. into sections, allocation of rooms and the arrangement of seating plans for languages and other specialized subjects. On the fist day of school Supervisors ensure that these students go to the correct classes. Seating plans should be approved by AQCs and should exist for all subjects (e.g. business studies, biology, computer science, afterschool classes, etc.). Detention supervisors --------------------- A supervisor in charge of detention must (a) take absences, (b) [call] to find out why students "skipped": these students will be stopped form school until issue is resolved. (c) kept in the detention room till the last minute. It is a serious offence to let the students go before the end of the time, especially with after-school detentions. Corridor administrators gathering --------------------------------- A supervisor may arrange a gathering of the prefects of his corridor. A party may be held once a term. Prefects may bring healthy food to eat from home. Before the party starts, the group meets to set a "Corridor Improvement Plan". When they leave, the corridor should be cleaner than before they started.

Supervisors' Duties and Responsibilities SABIS School PDF

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