Podcast
Questions and Answers
Which factor is least likely to affect the standard of written information you are required to submit?
Which factor is least likely to affect the standard of written information you are required to submit?
- The level of presentation and detail required
- The type of organization you work for
- Your specific job role
- The geographical location of the organization (correct)
What is considered a best practice before sending off any written correspondence?
What is considered a best practice before sending off any written correspondence?
- Drafting and proofreading the document (correct)
- Getting feedback from a colleague after submission
- Submitting the document as quickly as possible
- Using a complex vocabulary to impress the reader
Which of the following is not a standard that may be required to follow when drafting written information?
Which of the following is not a standard that may be required to follow when drafting written information?
- Document formatting and layout
- Language and word use
- Word count limitation (correct)
- Font size and color
What common error do individuals often overlook when submitting written information?
What common error do individuals often overlook when submitting written information?
In which scenario would the presentation skills be most crucial when submitting written information?
In which scenario would the presentation skills be most crucial when submitting written information?
Why might proofreading a printed copy of your document be beneficial?
Why might proofreading a printed copy of your document be beneficial?
Which of the following statements is true regarding the submission of written information?
Which of the following statements is true regarding the submission of written information?
Which action can be considered a mistake during the drafting process?
Which action can be considered a mistake during the drafting process?
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Study Notes
Drafting and Submitting Written Information
- Adhere to applicable standards that relate to individual job roles when drafting written material.
- Job roles dictate the expected level of presentation and written standards; higher positions like CEOs require exceptional formatting and detail orientation.
- Standards for written submissions may vary by role and organization, necessitating role-specific adherence.
- Key standards may include:
- Font size and color
- Document formatting and layout
- Language choice and word usage
- Type of information shared
- Always draft written correspondence before final submission to ensure alignment with organizational standards.
- Proofreading enhances the accuracy of grammar, spelling, and punctuation in the final document.
- Rushing to submit can lead to overlooked errors; thorough proofreading is essential.
Importance of Proofreading
- Authors often struggle to spot their own errors due to familiarity with the text; this makes proofreading challenging.
- Printing a hard copy for review can reveal mistakes that may not be visible on a computer screen.
- Small errors can severely damage an organization's reputation and affect the professionalism perceived by readers.
- The most professional presentation of workplace information is crucial for maintaining a positive image.
- Seeking input from others can be invaluable; fresh perspectives often catch anomalies that the original author may miss.
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