12.818 Work Hours and Flex Time Policies

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Questions and Answers

What information must be included in the note section of the overtime report?

The employee's previous overtime history

The employee's leave balance

The overtime claim amount

The name of the pre-approving supervisor (correct)

Which form is required for double time pay when working overtime?

Form 68P-RO (correct)

Form 68P-OC

Form 69A-DT

Form 70A-OT

What action must employees take before securing overtime with a supervisor?

Fill out the on-call compensation report

Complete all overtime entries in Kronos

Submit overtime requests in WFTS (correct)

Notify human resources about the overtime

What is a requirement for employees unable to reduce their overtime hours?

They need to document the reason in the note section Signup and view all the answers

On-call personnel will receive pay for how many hours each on-call day?

One hour at straight time Signup and view all the answers

Which of the following is NOT a requirement for securing overtime?

Providing a CAD/Case number alone Signup and view all the answers

Which of the following statements about on-call compensation is true?

It does not include shift differential pay Signup and view all the answers

What action does the district/section/unit timekeeper take for double time pay requests?

Scans a copy into the corresponding folder on the H: drive Signup and view all the answers

What must be completed before an employee can submit a 202 if there is a deviation in work hours?

A supervisor must enter the appropriate shift deviation code Signup and view all the answers

Which statement regarding Flex Time is correct?

Employees must first earn flex time before they can request its use. Signup and view all the answers

When can an employee submit a voluntary shift deviation request?

With pre-approval from a supervisor Signup and view all the answers

What information needs to be included in the notes section for a voluntary shift deviation entry?

Original work hours, supervisor name, and reason for the shift deviation Signup and view all the answers

How are shift deviations recorded in terms of time increments?

In half-hour increments Signup and view all the answers

What determines whether employees qualify for shift differential pay?

The original assigned work hours regardless of deviation Signup and view all the answers

What is a requirement for recording flex time earned and taken in the same pay period?

The flex time taken must be scheduled at the same time it is earned. Signup and view all the answers

Which of the following is essential for entering a Kronos entry for voluntary shift deviation?

The original work hours and the reason for the deviation Signup and view all the answers

What is the first step a timekeeper should take when dealing with the Form 68-RO for double time?

Scan a copy into the corresponding folder on the H: drive. Signup and view all the answers

What should be done when changing work code entries such as changing holiday leave to vacation leave?

Documentation must be included in the note section. Signup and view all the answers

How often should a shift differential report for sworn personnel be submitted to Finance Management?

Annually Signup and view all the answers

When will changes to off day groups take effect?

On the following Sunday. Signup and view all the answers

Before finalizing payroll information, what is necessary regarding pending requests in WFTS?

There should be no pending requests. Signup and view all the answers

What should the timekeeper do if an employee's new off day coincides with an already approved time off?

Deny the approved request after checking with the employee. Signup and view all the answers

Who manages interdepartmental transfer requests and assignment changes?

Personnel Management. Signup and view all the answers

After payroll information has been finalized, how should modifications be handled?

They must be manually updated in WFTS, WFR, and CHRIS. Signup and view all the answers

Study Notes

Work Hours

Employees cannot edit their work hours on the 202 Form.
Supervisors must enter the appropriate shift deviation code for any work hour changes.
Employees utilizing Flex Time Accrual/Usage must enter all necessary information in the note section, including the reason for accrual and the name of the approving supervisor.

Flex Time

Employees can request to use accrued flex time, which is earned based on management needs and entered by a supervisor.
Flex time should be earned before it is taken, except in specific circumstances.
If flex time is earned and taken in the same pay period, it should be scheduled at the same time.

Voluntary Shift Deviations

Employees must obtain pre-approval from a supervisor for any voluntary shift deviation request.
After pre-approval, employees must complete a Kronos entry using the voluntary shift deviation code.
All necessary information, including original work hours, the name of the pre-approving supervisor, the reason for the shift deviation, and the RMS reference number, must be entered in the note section.
Shift deviations must be entered in half-hour increments.
Voluntary changes cannot result in overtime within the employee's regular work hours, except for outside employment details.
Employees whose assigned work hours do not qualify for shift differential pay will not receive shift differential pay if their voluntary changes result in shift differential pay.

Overtime

Employees working overtime must enter all necessary information, including the name of the pre-approving supervisor, the reason for the overtime, and the CAD/Case number, in the note section.
A CAD/Case number alone is insufficient to justify overtime.
Employees who cannot deviate their hours to reduce overtime must explain the reason in the note section.
Employees working overtime that qualifies for double time pay are required to complete a paper version of Form 68P and submit it through the chain of command.
Employees must submit overtime requests in WFTS before securing with an on-duty supervisor.
The district/section/unit timekeeper must scan a copy of the Form 68-RO (for double time) into the corresponding folder on the H: drive.

On-Call Compensation

Supervisors designate on-call personnel on the roster.
On-call compensation does not result in shift differential pay.
Homicide, Personal Crimes, District, and Traffic Unit investigators assigned on-call are paid one hour at their straight time rate for each day in on-call status.

Timekeeper Responsibilities

Timekeepers review all leave of absence requests and process them accordingly.
Timekeepers review FMLA use and shift differential times for accuracy.
Timekeepers submit a shift differential report for sworn personnel to Finance Management annually.
Timekeepers add shift differential times to the employee's WFTS calendar once a week.
Timekeepers enter district/section/unit assignment changes, ensuring Personnel Management receives updated information.
Timekeepers manage interdepartmental transfer requests/assignment changes in collaboration with Personnel Management.
Timekeepers ensure all work codes are checked for correct dates and times and deny approved time off if the employee's new off-day group makes it unnecessary.
Off-day group changes are effective starting on a Sunday.
Timekeepers ensure there are no pending requests in WFTS before finalizing information for payroll submission.
Timekeepers manually update WFTS, WFR, and CHRIS for any modifications after payroll information has been finalized.
Timekeepers advise Finance Management of any needed corrections.

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Description

This quiz covers the policies regarding work hours, flex time accrual, and voluntary shift deviations in the workplace. Employees will learn about the necessary processes for submitting requests and making changes to their work schedules. Understanding these policies is crucial to ensure compliance and effective time management.