12.818 Work Hours and Flex Time Policies

Work Hours

• Employees cannot edit their work hours on the 202 Form.
• Supervisors must enter the appropriate shift deviation code for any work hour changes.
• Employees utilizing Flex Time Accrual/Usage must enter all necessary information in the note section, including the reason for accrual and the name of the approving supervisor.

Flex Time

• Employees can request to use accrued flex time, which is earned based on management needs and entered by a supervisor.
• Flex time should be earned before it is taken, except in specific circumstances.
• If flex time is earned and taken in the same pay period, it should be scheduled at the same time.

Voluntary Shift Deviations

• Employees must obtain pre-approval from a supervisor for any voluntary shift deviation request.
• After pre-approval, employees must complete a Kronos entry using the voluntary shift deviation code.
• All necessary information, including original work hours, the name of the pre-approving supervisor, the reason for the shift deviation, and the RMS reference number, must be entered in the note section.
• Shift deviations must be entered in half-hour increments.
• Voluntary changes cannot result in overtime within the employee's regular work hours, except for outside employment details.
• Employees whose assigned work hours do not qualify for shift differential pay will not receive shift differential pay if their voluntary changes result in shift differential pay.

Overtime

• Employees working overtime must enter all necessary information, including the name of the pre-approving supervisor, the reason for the overtime, and the CAD/Case number, in the note section.
• A CAD/Case number alone is insufficient to justify overtime.
• Employees who cannot deviate their hours to reduce overtime must explain the reason in the note section.
• Employees working overtime that qualifies for double time pay are required to complete a paper version of Form 68P and submit it through the chain of command.
• Employees must submit overtime requests in WFTS before securing with an on-duty supervisor.
• The district/section/unit timekeeper must scan a copy of the Form 68-RO (for double time) into the corresponding folder on the H: drive.

On-Call Compensation

• Supervisors designate on-call personnel on the roster.
• On-call compensation does not result in shift differential pay.
• Homicide, Personal Crimes, District, and Traffic Unit investigators assigned on-call are paid one hour at their straight time rate for each day in on-call status.

Timekeeper Responsibilities

• Timekeepers review all leave of absence requests and process them accordingly.
• Timekeepers review FMLA use and shift differential times for accuracy.
• Timekeepers submit a shift differential report for sworn personnel to Finance Management annually.
• Timekeepers add shift differential times to the employee's WFTS calendar once a week.
• Timekeepers enter district/section/unit assignment changes, ensuring Personnel Management receives updated information.
• Timekeepers manage interdepartmental transfer requests/assignment changes in collaboration with Personnel Management.
• Timekeepers ensure all work codes are checked for correct dates and times and deny approved time off if the employee's new off-day group makes it unnecessary.
• Off-day group changes are effective starting on a Sunday.
• Timekeepers ensure there are no pending requests in WFTS before finalizing information for payroll submission.
• Timekeepers manually update WFTS, WFR, and CHRIS for any modifications after payroll information has been finalized.
• Timekeepers advise Finance Management of any needed corrections.

This quiz covers the policies regarding work hours, flex time accrual, and voluntary shift deviations in the workplace. Employees will learn about the necessary processes for submitting requests and making changes to their work schedules. Understanding these policies is crucial to ensure compliance and effective time management.