Introduction to Word Processing Software

Word Processing Basics

• A word processor is a type of software that enables users to create, edit, and format text using various tools.
• Users can add objects like pictures and graphic organizers to make the document more presentable.

Basic Editing Features

• Cut: remove a section of text or an object from one place in a document and use it later.
• Copy: duplicate a section of text or an object from one place in a document and use it later.
• Paste: insert the removed or duplicated text or object into another place in the document.

Document Layout and Formatting

• Page Size and Margins: choose or customize preferred page sizes and margins for the document.
• Word Wrap: automatically moves to the next line without pressing Enter when the line is filled with text.
• Font Specifications: change fonts, text style, and size, and select from installed typefaces.

File Management and Printing

• File Management: create, delete, move, store, and search for specific files.
• Print: send the document to a specific printer to produce a hard copy.

Advanced Features

• Search and Replace: search for a word or phrase and replace with another everywhere in the document.
• Windows: multitask by editing multiple documents simultaneously in separate windows.
• Spell Checking: identify words that do not appear in a standard dictionary.

Full-Featured Word Processors

• Grammar Checking: identify sentences and punctuation marks that do not meet recognized grammar rules.
• Footnotes and Cross-references: easily cross-reference other sections of the document by placing footnotes.
• Automated Lists: automatically create bulleted or numbered lists in the document.
• Graphics: put illustrations like pictures, graphs, and charts in the document.
• Headers, Footers, and Page Numbering: customize headers and footers and keep track of page numbers.
• Layout: customize margins, columns, and indentation within the document.
• Macros: set and run a series of commands grouped as a single command to save time.
• Merge: create multiple files with the same format but with different data.
• Tables of Contents and Indexes: create a table of contents and an index in the document.
• Thesaurus: search for synonyms of a word without leaving the program.
• Collaboration: track changes to the document when multiple people are editing it.
• Internet Features: put and format web links into documents.
• Translation and Speech: read text aloud, accept voice commands, and translate text from one language to another.