Weekly Inventory Management Quiz
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Questions and Answers

Which payment methods, besides cash, are accepted at some nominated stations for upper class/luggage charges?

  • Only credit cards are accepted.
  • Personal checks only.
  • Traveler's checks, checks, and credit cards. (correct)
  • Traveler's checks, credit cards, and debit cards.

    • What is the minimum average monthly business a firm or individual must have with the railway to be eligible for the Credit Note cum Cheque (CNCC) facility?

  • ₹10,000 (correct)
  • ₹5,000
  • ₹15,000
  • ₹20,000

    • How is the security deposit calculated for firms or individuals permitted to use the Credit Note cum Cheque (CNCC) facility?

  • A fixed amount equivalent to one month's average freight.
  • A sum equivalent to seven day's freight based on the highest transactions in any of the previous twelve months. (correct)
  • A variable amount decided by railway authorities.
  • A sum equivalent to three day's freight based on the lowest monthly transactions.

    • What is the validity period of a Credit Note cum Cheque (CNCC)?

    <p>One year from the date of issue.</p> Signup and view all the answers

    Where are Credit Note cum Cheque (CNC) books stocked and issued from?

    <p>DCM office.</p> Signup and view all the answers

    Who is responsible for the safekeeping of Credit Note cum Cheque books issued to them?

    <p>The firms or individuals authorized to use CNC.</p> Signup and view all the answers

    Which of the following is true regarding the editability of fields in the Goods Balance Sheet?

    <p>No fields are directly editable, as it's an output report.</p> Signup and view all the answers

    Under what conditions are alterations permitted in a Credit Note cum Cheque (CNC)?

    <p>Alterations are not permitted under any conditions.</p> Signup and view all the answers

    How is a mistake in the Goods Balance Sheet rectified in case of error in recording data in TMS?

    <p>By using the force debit / credit option.</p> Signup and view all the answers

    Who is authorized to send the message for updating the Opening Balance in the Goods Balance Sheet?

    <p>Competent Authority i.e. Dy COM/FOIS or Sr.DCM.</p> Signup and view all the answers

    What is the document required to be generated if the value of goods being transported exceeds Rs. 50,000?

    <p>Electronic Way Bill.</p> Signup and view all the answers

    When goods are transported by Railways, where is the E-Way bill information furnished, and by whom?

    <p>By the supplier or the recipient on the common portal before or after the commencement of movement.</p> Signup and view all the answers

    For an e-payment facility, what is the standard validity period of the Letter of Credit (LC) or Bank Guarantee (BG) from the date of commissioning?

    <p>12 months</p> Signup and view all the answers

    If an agreement period is two or more years, what is the encashment period after the validity of the LC/BG expires?

    <p>90 days</p> Signup and view all the answers

    Who has the authority to add or delete rail customers for the e-payment facility?

    <p>PCCM &amp; FA&amp;CAO of the originating Railway</p> Signup and view all the answers

    In the e-payment system, who is responsible for feeding data such as the customer code and freight amount into TMS?

    <p>Goods clerk at originating terminal</p> Signup and view all the answers

    What is the role of CRIS in the e-payment process?

    <p>To capture data and pass it to the bank</p> Signup and view all the answers

    Which organization does the bank credit in the e-payment system after debiting the freight from the customer's account?

    <p>Railway account</p> Signup and view all the answers

    According to the provided text, which platform handles the online payment system for freight charges?

    <p>Freight Business Development (FBD) portal via SBI’s payment gateway</p> Signup and view all the answers

    In the online payment system, who is referred to as the 'customer'?

    <p>Consignor or Consignee</p> Signup and view all the answers

    What charges are not mentioned as being payable through the online payment system?

    <p>Penalty charges, Late fees</p> Signup and view all the answers

    What information is not directly available for the Goods Clerk to view on their dashboard for e-registered customers?

    <p>Customer's bank balance</p> Signup and view all the answers

    How can e-registered customers access the online payment system?

    <p>Through the FBD portal using their User ID and Password</p> Signup and view all the answers

    Which of the following payment methods is not explicitly mentioned as an option for online payments by customers?

    <p>Cryptocurrency</p> Signup and view all the answers

    For non-e-registered customers, what is the initial step for the Goods Clerk to register their demand?

    <p>Feeding customer details and identifying the indent number</p> Signup and view all the answers

    When payment is confirmed for an e-registered customer, what does the system generate in addition to the Railway Receipt/Money Receipt/GST Invoice?

    <p>A payment confirmation slip</p> Signup and view all the answers

    If a customer pays in cash, what is the Goods Clerk required to do?

    <p>Enter the cash details into the dashboard</p> Signup and view all the answers

    What happens to the details of transactions once they are fed into the system?

    <p>They are directly used for balance sheet entry</p> Signup and view all the answers

    What is the primary method in which registered customers are notified about payment of due charges?

    <p>Via text message on their mobile and email ID</p> Signup and view all the answers

    When can a customer opt for an e-TRR?

    <p>At the time of booking.</p> Signup and view all the answers

    According to the provided information, who bears the liability for payment of railway dues?

    <p>The Customer (Consignor/Consignee)</p> Signup and view all the answers

    What happens after loading is complete regarding the e-TRR?

    <p>The e-TRR is generated and transmitted</p> Signup and view all the answers

    What is the main difference in how charges are calculated and displayed for e-registered versus non-e-registered customers?

    <p>Both customer types have a mix of automatically calculated and manually fed charges by the clerk</p> Signup and view all the answers

    Which of the following is NOT captured by the e-TRR?

    <p>The mode of transport.</p> Signup and view all the answers

    When are corrections to the e-TRR not permitted?

    <p>After the freight charges are collected and the e-TRR is generated.</p> Signup and view all the answers

    What message is sent to the consignor when the e-TRR is generated?

    <p>A message containing unique FNR number stating that it can be viewed by them.</p> Signup and view all the answers

    Along with the system message, what other format of e-TRR is sent to the consignor?

    <p>A PDF copy of the e-TRR.</p> Signup and view all the answers

    What is generated on successful e-surrender?

    <p>A system generated transaction slip with a unique ID.</p> Signup and view all the answers

    For what purposes can the transaction slip and e-TRR be used?

    <p>For delivery, rebooking, or issue of supersessional RR.</p> Signup and view all the answers

    What other action, besides showing the transaction slip and e-TRR is required by goods staff at the time of delivery?

    <p>Collecting consignee's signature on the delivery register.</p> Signup and view all the answers

    What should be done in case of partial delivery of consignment?

    <p>Relevant remarks should be given in the e-surrender transaction slip.</p> Signup and view all the answers

    A customer who operates from multiple locations wishes to use the e-payment facility. What specific requirement is placed regarding their bank accounts?

    <p>They must have one nominated nodal bank branch and a dedicated account at any internet banking enabled branch for all locations.</p> Signup and view all the answers

    According to the provided information, what is the primary purpose of the e-payment facility for railway customers?

    <p>To provide better service and reduce cash transactions.</p> Signup and view all the answers

    A new customer is being set up for the e-payment system. How is the amount for the Letter of Credit or Bank Guarantee determined?

    <p>It is decided in agreement with associated finance based on traffic offered.</p> Signup and view all the answers

    What is the calculation used to determine the minimum amount for an irrevocable Letter of Credit (LC) for existing customers using e-payment?

    <p>Total freight during the highest freight transaction month of the last financial year divided by actual transaction days in that month, multiplied by 2.</p> Signup and view all the answers

    In the e-payment system, under what condition can a Quadripartite agreement be signed, and who are the involved parties?

    <p>When a customer has an authorized handling agent, involving the bank, customer, railway, and that agent.</p> Signup and view all the answers

    If an alteration is found to be necessary on a Credit Note cum Cheque (CNC), what is the prescribed procedure?

    <p>The CNC should be cancelled, and a new one issued with the correct details.</p> Signup and view all the answers

    A customer fails to deposit the Credit Note cum Cheque (CNC) at the time of delivery for a To-Pay consignment. What is the Railway Administration authorized to do?

    <p>Withhold delivery until the freight is paid in cash.</p> Signup and view all the answers

    After the tripartite or quadripartite agreement for e-payment is signed, what unique identifier does the Railway provide to the customer?

    <p>A customer code.</p> Signup and view all the answers

    What is the standard availability of the e-payment system?

    <p>24 X 7 facility.</p> Signup and view all the answers

    What is the primary function of the Monthly Goods Balance Sheet?

    <p>To provide a summary of all freight services and associated charges.</p> Signup and view all the answers

    What does the 'credit' side of the Monthly Goods Balance Sheet primarily indicate?

    <p>The methods through which liabilities have been cleared.</p> Signup and view all the answers

    Which of the following is NOT an objective behind the implementation of online Goods Balance Sheet?

    <p>To decentralize the account keeping process of the goods shed.</p> Signup and view all the answers

    At what point does TMS automatically generate the data required for the Goods Balance Sheet?

    <p>Continuously, as users report accruals, collections, refunds, and remittances.</p> Signup and view all the answers

    What is the immediate next step after the user feeds the CR note at the end of day in TMS?

    <p>There is no immediate step within the daily procedure.</p> Signup and view all the answers

    Where is the path for submitting the Monthly Station Goods Balance Sheet to the Traffic Accounts Office located within the TMS application?

    <p>Main Menu → Queries → Charges → Balance Sheet → Submitted to Account Office</p> Signup and view all the answers

    For e-TRR, when is an OTP used in the process?

    <p>During e-surrender process.</p> Signup and view all the answers

    What message does the consignee receive following the transfer of the e-TRR?

    <p>Successful transfer</p> Signup and view all the answers

    What is the purpose of the 'Submission declaration' required by the Goods Shed User when submitting the Monthly Goods Balance Sheet?

    <p>To formally submit the Balance Sheet along with specific date and remarks.</p> Signup and view all the answers

    What is the primary implication of the online Goods Balance Sheet system for manpower?

    <p>Reduction in manpower needed for preparation and submission.</p> Signup and view all the answers

    What is the primary method used for verifying the accuracy of the Monthly Goods Balance Sheet?

    <p>The Traffic Accounts Office reviews the balance sheet and provides feedback through the Error Sheet Module.</p> Signup and view all the answers

    If a mistake is discovered in the Goods Balance Sheet, how is it corrected?

    <p>The mistake can be rectified by using the &quot;force debit/credit&quot; option, requiring a justification from a competent authority.</p> Signup and view all the answers

    In the context of E-way bill generation, what information is required from the transporter when the goods are transported by Railways?

    <p>The transporter's Freight Note Receipt (FNR) number is required for tracking the transportation.</p> Signup and view all the answers

    When goods are transported by Railways, what is the role of the Railways in the E-way bill process?

    <p>The Railways receive the goods only after the E-way bill is generated by the supplier or recipient.</p> Signup and view all the answers

    Why is the Opening Balance in the Goods Balance Sheet for any FOIS/TMS location only updated as a one-time activity?

    <p>The opening balance is considered as the starting point for the financial year and remains fixed throughout.</p> Signup and view all the answers

    What must occur if goods are unloaded but not delivered and are not recorded in the weekly inventory?

    <p>Information will be given to GRP/RPF.</p> Signup and view all the answers

    Which of the following is NOT a responsibility outlined in the weekly inventory process?

    <p>Issuing payment refunds to passengers.</p> Signup and view all the answers

    Which method of payment is specifically designated only for military department transactions?

    <p>Credit note and military warrant.</p> Signup and view all the answers

    What action should be taken if a part of a delivered consignment is still lying in the goods shed?

    <p>Wharfage charges will be applied to it.</p> Signup and view all the answers

    What is the maximum cash amount that can be accepted under standard circumstances?

    <p>Rs 10,000.</p> Signup and view all the answers

    Why is the preparation of weekly inventory crucial for railway operations?

    <p>It prevents claims and reduces delivery errors.</p> Signup and view all the answers

    Which of the following payment methods requires the General Manager’s permission?

    <p>Payments by central/state government via cheques.</p> Signup and view all the answers

    What will be indicated on the customer's dashboard after a successful payment is made?

    <p>The payment status along with receipt details</p> Signup and view all the answers

    Which document is generated and emailed to customers after a successful payment?

    <p>An electronic railway receipt and GST invoice in PDF</p> Signup and view all the answers

    How is the refund for freight on account of diversion processed?

    <p>FOIS generates a refund file after validation</p> Signup and view all the answers

    What is the role of FOIS in the refund process for online payments?

    <p>To generate refund files and send them to the bank</p> Signup and view all the answers

    What must customers do to avail the e-TRR facility?

    <p>Pre-register with the Railway system</p> Signup and view all the answers

    In what scenario will a refund voucher be treated as part of the balance sheet?

    <p>When refund files are executed from FOIS</p> Signup and view all the answers

    What mechanism is used for refunds of demurrage and wharfage collected through the online system?

    <p>Payment orders generated by Goods Clerk based on authority waivers</p> Signup and view all the answers

    What happens to the details of online transaction records once they are entered into the system?

    <p>They can no longer be accessed or modified</p> Signup and view all the answers

    What specific information does the e-TRR transmit to rail customers?

    <p>The Railway Receipt electronically in a paperless format</p> Signup and view all the answers

    What occurs after the loading of goods is completed in relation to electronic documentation?

    <p>The e-TRR confirms the completion of the shipping process</p> Signup and view all the answers

    Study Notes

    Weekly Inventory

    • All inward and outward goods are recorded in a register on Saturdays at the main goods shed and Sundays at other goods sheds.
    • This is known as weekly inventory.
    • Railway marking details are recorded during weekly inventory.
    • Inward consignments are tallied with unloading and delivery books.
    • Excess and unconnected goods are also recorded.
    • The inventory is signed and dated by the station master.

    Objective

    • If an invoice isn't received, a message is dispatched to the forwarding station.
    • If goods aren't received, a message is sent to the forwarding station and copies are distributed to intermediate stations.
    • Unloaded but undelivered goods are reported to GRP/RPF.
    • If parts of a shipment are in the shed, wharfage charges are collected.
    • Weekly inventory prevents delivery errors and disputes.
    • Regular preparation of weekly inventory prevents claims.

    Modes of Payment

    • Currency notes up to ₹10,000 are accepted in cash from passengers/merchants.
    • Bank drafts/cheques may be accepted in some cases.
    • Military departments use credit notes or warrants for payment.
    • Government offices use cheques/credit notes (requiring permission).
    • A list of authorized officers and their signatures is sent to the station master/cash office.

    Credit Note cum Cheque (CNCC)

    • Customers desiring to use this facility must submit a specific form with required details (e.g., party/branch details, eligibility certificate).
    • The average monthly business with the railway needs to be ₹10,000 or more.
    • Customers needing CNCC are required to deposit security, equal to 7 days freight based on the highest transactions over the last 12 months.
    • The deposit can be in cash or a guarantee bond from a scheduled bank.
    • Cheques issued must be from SBI/RBI and are non-transferable.
    • CNCCs have a validity period of one year.
    • Important details are included in the CNCC: consignor details, destination, chargeable weight, rates and total amount.

    Online Payment System

    • Online payment methods are now available for freight and ancillary charges.
    • The system is a more transparent and convenient process offered through the web-based system.
    • Guidelines for online freight payment were issued by the Ministry of Railways in April 2021.
    • Online system launched on June 2nd, 2021, after an MOU was signed with SBI.
    • The system involves use of FBD portal and SBI's payment gateway.
    • Online payment allows for various charges (e.g., Premium Charge, Wagon Registration Fee, Demurrage, Wharfage, Siding Charge, Shunting Charge, Rebooking Charge, Diversion Charge).
    • Customers/Secondary Customers can register through the FBD portal.
    • Consignors/consignees are referred to as customers.
    • Existing e-RD registered customers do not need to register again.

    Goods Clerk Dashboard

    • The new system includes dashboards for registered customers and goods clerks.
    • Registered customers are notified of due charges by SMS/email.
    • Customers can access the dashboard via their user credentials, select payment method, and complete transactions.
    • Refund details for various charges (like Demurrage, Wharfage) available online.
    • Goods Clerks can see details of all registered customers and secondary customers.
    • Clerks can record freight charges, premium charges, wagon registration, siding charges, shunting charges, wharfage, demurrage, etc.
    • The system will automatically track charges based on customer status/usage.

    e-TRR (Electronic Transmission of Railway Receipt)

    • This system enables paperless transactions for Railway Receipts.
    • Goods Clerks and customers use electronic methods for transactions.
    • Railway Receipts are generated electronically, with details like clerk's name, and transaction timestamp.
    • Systems handle more complex cases, or those involving multiple receipts.
    • e-TRR provides a system for generating and modifying details.
    • e-TRR can be used across all booking types (e.g., rebooking/diversion).
    • The e-TRR is linked to a unique FNR.
    • After successful transaction, a PDF copy is sent to the consignor.
    • Delivery of goods is based on presentation of e-TRR.
    • The procedure addresses partial deliveries.

    Online Goods Balance Sheet

    • Monthly Goods Balance Sheets are created.
    • This sheet is a record of all liabilities at the goods shed.
    • The balance sheet includes details of freight services liabilities.
    • The monthly goods balance sheet utilizes credit and debit heads.
    • Debits cover amounts needed from the goods shed.
    • Credits show how payments were processed.
    • The generated report is available for viewing and action.
    • The system will generate a balance sheet from daily transactions.
    • The system is automated, resulting in reduced errors and speedier handling.
    • Balance sheets can be submitted online.

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    Unified Goods Theory Chapter 11 PDF

    Description

    Test your knowledge on the practices and procedures of weekly inventory management in railway operations. This quiz covers topics such as recording goods, communication with stations, and handling delivery issues. Ensure you understand how to prevent errors and disputes in inventory processes.

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