Office Assistant Unit 3

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Questions and Answers

What does the screen sharing feature in web conferencing applications enable the presenter to do?

Control participant access to the conference

Share anything on the presenter's screen (correct)

See the participants' screens

Record audio from the conference

Which feature allows participants to communicate with each other during a web conference?

Polling

Chat (correct)

Web Tours

File Transfer

What is the primary purpose of the annotation tools in web conferencing applications?

To allow participants to mute their microphones

To enable drawing and highlighting on the screen (correct)

To schedule meetings for later dates

To record presentations for later viewing

Which feature of web conferencing allows a presenter to upload and share a PowerPoint presentation?

Presentation Sharing Signup and view all the answers

What function does the monitoring feature provide during a web conference?

Control access to shared applications Signup and view all the answers

Which web conferencing feature allows presenters to ask questions with multiple-choice answers?

Polling Signup and view all the answers

How does the file transfer feature enhance a web conference?

By allowing the presenter to share files with participants Signup and view all the answers

What is one of the essential requirements to hold a web conference?

Web conferencing software Signup and view all the answers

What is a consequence of unauthorized use of a computer beyond theft of time?

Increased wear and tear on equipment Signup and view all the answers

Which analogy is used to determine whether an action involving computer resources is a crime?

Using a company vehicle without permission Signup and view all the answers

What term describes the act of breaking into computer systems to access restricted information?

Hacking Signup and view all the answers

Which of the following terms refers to the altering or erasing of a computer's data files?

Trashing Signup and view all the answers

Who is likely to be the first suspect in a case of insider computer crime at a company?

Disgruntled employees Signup and view all the answers

What form of computer crime is characterized by an attempt to defraud a telephone company?

Freaking Signup and view all the answers

Why is computer crime by insiders considered particularly harmful?

It often involves valuable information Signup and view all the answers

Which of the following actions would NOT be considered a form of electronic trespassing?

Accessing a public webpage Signup and view all the answers

What is one common method to secure a Web conference?

Using an unlisted meeting Signup and view all the answers

Why is it important for participants to perform a systems check before a Web conference?

To confirm the software will function correctly Signup and view all the answers

What should be included in the invitation to help attendees prepare for the Web conference?

Step-by-step installation instructions Signup and view all the answers

What action should participants take to minimize background noise during the conference?

Turn off their cell phones Signup and view all the answers

What is a potential risk of not using a password for the Web conference?

Uninvited attendees could join the meeting Signup and view all the answers

What is a key reason for reminding participants not to put the conference call on hold?

It could disrupt the audio for everyone Signup and view all the answers

What is one benefit of requiring registration for a Web conference?

It enables controlling who joins the meeting Signup and view all the answers

How can changes in software and updates impact the Web conferencing process?

They can cause the software to malfunction unexpectedly. Signup and view all the answers

What is one of the main reasons for the difficulty in apprehending computer criminals?

Lack of understanding by law enforcement and judicial systems Signup and view all the answers

What do audit logs record when a user accesses a computer system?

Time of access, user name, accessed files, and log-off time Signup and view all the answers

Which of the following is a tactic used by computer vandals when creating a virus?

Infecting programs to cause malfunctions Signup and view all the answers

What is not a step that companies can take to protect their data?

Encouraging employees to ignore potential threats Signup and view all the answers

What is one of the purposes of the new laws aimed at stopping software piracy?

Establishing penalties for electronic trespassing Signup and view all the answers

How do computer viruses typically spread?

Via email and file copying between computers Signup and view all the answers

Which group within a company is least likely to pose a security threat?

Long-term employees with no access to sensitive data Signup and view all the answers

What can be a consequence of a well-executed computer virus?

Malfunction or total failure of programs Signup and view all the answers

What is the primary purpose of using an uninterruptible power supply (UPS)?

To provide temporary power during outages Signup and view all the answers

Which method is NOT recommended for backing up data?

Occasional saving of files to the computer's desktop Signup and view all the answers

What should be considered when creating a disaster plan for a company?

Availability of backup equipment and software Signup and view all the answers

What is a surge suppressor used for?

To protect against power surges Signup and view all the answers

Why is it important to create a backup copy of all data?

To ensure data can be recovered after a loss Signup and view all the answers

What adds an additional layer of protection to a computer’s power needs?

Uninterruptible power supplies Signup and view all the answers

In the event of a disaster, what should employees be informed about?

Emergency procedures and priorities Signup and view all the answers

What is one of the first steps in protecting company data?

Implementing a theft prevention system Signup and view all the answers

Study Notes

Web Conferencing Applications

Includes features like screen sharing, presentation sharing, whiteboard, monitoring, audio controls, web tours, annotation tools, file transfer, chat, polling, recording, web camera, and reporting.
Allows presenters to share content and interact with participants in real-time.

Organizing a Web Conference

Requires a computer with internet connection and web conferencing software.
Scheduling involves setting a date and time for the meeting.
Invitations containing instructions on joining the conference are sent out.
Attendees can join by signing on to a specific website or clicking on a hyperlink.
May require installation of web conferencing software.

Securing a Web Conference

A conference password can be required to ensure only invited participants attend.
Unlisted meetings prevent visibility on public calendars.
Registration can be required allowing for acceptance or rejection of requests.

Participant Systems Check

Involves pre-meeting installation of web conferencing software.
Vendors may provide links for downloading and installing software.
Encouraging participants to test their systems before sessions help to reduce technical issues.
Regular testing is important due to software changes, computer upgrades, and operating system updates.

Running a Web Conference

Minimizing background noise by asking participants to turn off phones and avoid side conversations.
Utilizing audio controls to mute participants when necessary.
Reminding participants not to put conference calls on hold.

Threats From Outside

Hacking: Unauthorized access to restricted information.
Freaking: Defrauding telephone companies using stolen access codes or credit cards.
Crashing: Shutting down or turning off a computer system.
Trashing: Altering or erasing data files.
Viruses: Malicious programs causing data destruction or unauthorized access.

Threats From Inside

Insider threats involve misuse of computer systems or data files by employees.
Disgruntled employees can engage in sabotage.
Competitors or terminated employees may steal computer data or software.
Outside users might sell information like customer lists.
Computer programmers could misuse programs or create hidden embezzlement schemes.
Computer operators may alter or erase data intentionally.
System engineers could alter security information or passwords.

Apprehending Criminals

Challenges in apprehending computer criminals are due to lack of understanding by law enforcement and the judicial system.
Progress is being made with legislation combating software piracy and electronic trespassing on computer systems.
Establishment of specialized police units to combat computer crime.

Protecting Your Company’s Data

Audit Logs: Records user activity on a computer system, including login times, usernames, accessed files, and logout times.
Can provide evidence in case of computer crime.
Often provided with security password software.

Computer Viruses

Programs designed to cause havoc by infecting other programs and causing malfunctions or failures.
Spread through email and copying files.
Can display messages, damage hard drives, or extort money.
Combatted by virus protection software which requires updating regularly.

A Security Checklist

Investigate theft prevention devices like computer locks.
Use surge suppressors to protect from electrical noise and power surges.
Uninterruptible power supplies can power systems during outages.
Back up all data regularly using methods like printed copies, external hard drives, or flash drives.

Coping With Disaster

Insure company’s computer system and software.
Implement disaster plans to shift data-processing jobs and store data in multiple locations.
Small businesses should also have disaster plans.
Considerations for disaster plans include backup equipment, software, data files, employee actions, project priorities, and essential supplies.

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Description

Explore the fundamental aspects of web conferencing, including essential features, organization tips, and security measures for successful virtual meetings. This quiz will guide you through key tools and best practices for effective online communication.