Podcast
Questions and Answers
What is the main objective of negotiating with selected vendors?
What is the main objective of negotiating with selected vendors?
- Minimize the involvement of SCM representatives in negotiations
- Expedite the process of awarding contracts
- Reduce costs for the organization
- Provide clarity with respect to negotiable and non-negotiable contract terms (correct)
When is negotiation with a contractor deemed necessary?
When is negotiation with a contractor deemed necessary?
- Whenever there is a need for a new single source contract
- When there is unanimous agreement among JV partners
- If the original approving authority provides written approval
- When best value needs to be achieved on any of the terms/components of the contract (correct)
Who should attend all negotiations with contractors?
Who should attend all negotiations with contractors?
- The JV partners exclusively
- A representative of SCM and at least two NNPC Limited personnel (correct)
- Only the original approving authority
- The relevant authority's designee
What is the role of JV partners in specific negotiations?
What is the role of JV partners in specific negotiations?
What is the specific requirement for negotiation with a new single source contract?
What is the specific requirement for negotiation with a new single source contract?
What is the responsibility of a representative of SCM during negotiations?
What is the responsibility of a representative of SCM during negotiations?
What is the responsibility of the SCM focal point during negotiations?
What is the responsibility of the SCM focal point during negotiations?
When are minutes of negotiation meetings required to be signed?
When are minutes of negotiation meetings required to be signed?
What should be added to the minutes of negotiation meetings when prices, rates, and costs have been agreed?
What should be added to the minutes of negotiation meetings when prices, rates, and costs have been agreed?
Who should present the negotiation report to Tenders Committee?
Who should present the negotiation report to Tenders Committee?
What document should be provided to the bidder after documenting tender negotiation minutes?
What document should be provided to the bidder after documenting tender negotiation minutes?
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Who is responsible for setting up tender negotiation meeting with bidder?
Who is responsible for setting up tender negotiation meeting with bidder?
What is required prior to commencement of negotiations?
What is required prior to commencement of negotiations?
Who should represent the contractor during negotiations?
Who should represent the contractor during negotiations?
When is attendance of NNPC Limited’s personnel other than SCM representative subject to prior agreement?
When is attendance of NNPC Limited’s personnel other than SCM representative subject to prior agreement?
What is the specific requirement for negotiation with a new single source contract?
What is the specific requirement for negotiation with a new single source contract?
What is the responsibility of a representative of SCM during negotiations?
What is the responsibility of a representative of SCM during negotiations?
When is negotiation with a contractor deemed necessary?
When is negotiation with a contractor deemed necessary?
What is the role of JV partners in specific negotiations?
What is the role of JV partners in specific negotiations?
Who should attend all negotiations with contractors?
Who should attend all negotiations with contractors?
What is the main objective of negotiating with selected vendors?
What is the main objective of negotiating with selected vendors?
What is the minimum number of NNPC Limited personnel required to be present during any negotiation?
What is the minimum number of NNPC Limited personnel required to be present during any negotiation?
When can negotiation take place without specific approval?
When can negotiation take place without specific approval?
What is the role of additional staff in negotiations?
What is the role of additional staff in negotiations?
What is the purpose of inviting JV partners to specific negotiations?
What is the purpose of inviting JV partners to specific negotiations?
What is the purpose of ensuring clarity with respect to negotiable and non-negotiable contract terms?
What is the purpose of ensuring clarity with respect to negotiable and non-negotiable contract terms?
What is the primary objective of the Stock Write-Off & Disposal process?
What is the primary objective of the Stock Write-Off & Disposal process?
What does the Stock Write-off and Disposal Policy mandate before disposing of inventory items?
What does the Stock Write-off and Disposal Policy mandate before disposing of inventory items?
What transaction type is used to conclude the disposal process of goods in compliance with NNPC Asset Write-off and Disposal procedures?
What transaction type is used to conclude the disposal process of goods in compliance with NNPC Asset Write-off and Disposal procedures?
Who must approve the removal of non-moving items based on risk analysis before disposal?
Who must approve the removal of non-moving items based on risk analysis before disposal?
What is the purpose of treating excess, obsolete, or damaged stock as disposal stock?
What is the purpose of treating excess, obsolete, or damaged stock as disposal stock?
What is mandatory before disposing any item from inventory?
What is mandatory before disposing any item from inventory?
What should be added to the minutes of negotiation meetings when prices, rates, and costs have been agreed?
What should be added to the minutes of negotiation meetings when prices, rates, and costs have been agreed?
What should conclude the disposal process of goods in compliance with NNPC Asset Write-off and Disposal procedures?
What should conclude the disposal process of goods in compliance with NNPC Asset Write-off and Disposal procedures?
What is required prior to commencement of negotiations?
What is required prior to commencement of negotiations?
When are minutes of negotiation meetings required to be signed?
When are minutes of negotiation meetings required to be signed?
Who must confirm that there is no further use for an item before it can be disposed from inventory?
Who must confirm that there is no further use for an item before it can be disposed from inventory?
What is the purpose of the Disposal Request Form (DRF)?
What is the purpose of the Disposal Request Form (DRF)?
Who is responsible for identifying materials to be written off and disposed of for stock items?
Who is responsible for identifying materials to be written off and disposed of for stock items?
What action does the SCM MRP Controller take if materials can be used elsewhere in NNPC?
What action does the SCM MRP Controller take if materials can be used elsewhere in NNPC?
When are materials proposed for disposal considered suitable for return to inventory?
When are materials proposed for disposal considered suitable for return to inventory?
What is the responsibility of the SCM MRP Controller regarding potential hazards identified in the DRF?
What is the responsibility of the SCM MRP Controller regarding potential hazards identified in the DRF?
What is one of the methods of disposal mentioned in the text?
What is one of the methods of disposal mentioned in the text?
Study Notes
- Upon completion of a project, the Project Manager and Supply Chain Manager review any surplus materials.
- Materials can be returned to inventory or disposed of based on guidelines.
- Materials proposed for disposal should be no longer fit for use, in excess of requirements, obsolete, or damaged.
- All disposal requests must be executed in a controlled, detailed, and transparent manner.
- The Disposal Request Form (DRF) is used to initiate a disposal process and track its progression.
- For stock items, the asset holder identifies materials to be written off and disposed of, obtains approval from the asset owner, and forwards the approved DRF to the SCM MRP Controller.
- For stock items, the SCM MRP Controller registers the DRF details, circulates it to other departments, arranges for the transfer of materials if they can be used elsewhere in NNPC, and forwards the DRF and all documentation to Finance & Accounts for financial adjustments.
- For assets that cannot be used elsewhere in NNPC, the SCM MRP Controller forwards the DRF and all backing documentation to Finance & Accounts for the insertion of the book value and removal from the asset register.
- The SCM MRP Controller reviews the DRF to ascertain if a potential hazard exists and makes appropriate recommendations based on the review.
- Methods of disposal include sales to third party (open bidding), sales by auction, and destruction.
- The approved DRF with all relevant documents is forwarded to the Assets Disposal Committee to commence the disposal process.
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Description
Learn about the procedures involved in negotiating with selected vendors, including negotiable and non-negotiable contract terms, fair and reasonable pricing, timely contract performance, and control over the manner of performance.
