CBA; Article 28: Vacation Accrual and Scheduling Policies

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Questions and Answers

What happens if an employee bypasses the April 15th sweep?

They will have their vacation time swept at a higher value later.

They can bypass the sweep multiple times without consequence.

They lose all their vacation time immediately.

Their vacation time is recalculated based on the April 15th cap. (correct)

How many times may an employee effectively bypass the April 15th sweep?

Unlimited times throughout their employment.

Once every fiscal year.

Only once during their employment. (correct)

Twice during their career.

What is the procedure for unused vacation time upon retirement?

Employees cannot use it post-retirement at all.

They can donate it to the Benevolent Fund at the time of separation. (correct)

It rolls over into the next fiscal year.

It is automatically compensated in their final paycheck.

If an employee is transferred by the County, what happens to their vacation?

They can keep their previously scheduled vacation. Signup and view all the answers

When transferring to a new classification, what influences the selection of vacation days?

The remaining vacation days available in the Battalion. Signup and view all the answers

How many vacation shifts does an employee earn after 6 years of service in a forty-eight (48) hour work week?

6.5 shifts Signup and view all the answers

If an employee has worked for 3 years in a forty-two (42) hour work week, how many vacation hours do they earn?

126 hours Signup and view all the answers

For employees not assigned to a forty-two (42) hour work week, how many vacation days do they receive after 9 years of service?

19 days Signup and view all the answers

What happens to vacation accrual if an employee is in out of pay status for more than half of a bi-weekly pay period?

No vacation accrual will be given Signup and view all the answers

How many vacation days are earned by an employee after completing 10 years of service who is not on a forty-two (42) hour work week?

2091 days Signup and view all the answers

What is the maximum number of vacation days an employee can earn in a forty-eight (48) hour work week after 8 years of service?

7.5 shifts Signup and view all the answers

According to the vacation scheduling for twenty-four (24) hour shift employees, when does the vacation cycle begin?

After December 31st each year Signup and view all the answers

In determining vacation scheduling, how many personnel's days are considered for vacation availability?

The total number of battalion personnel multiplied by 12 Signup and view all the answers

What is the minimum notice required for twenty-four hour shift employees to request vacation time?

19 hours Signup and view all the answers

What happens if an employee cancels vacation with less than the required notice?

It may be granted at the discretion of the District Chief. Signup and view all the answers

How many consecutive shifts may an employee select for vacation during the First round selections?

Three shifts Signup and view all the answers

What is the maximum number of consecutive working days non-twenty-four shift employees may select during the vacation year?

21 days Signup and view all the answers

Which employees are allowed to take vacation on the same day according to the Communications Center policies?

Two Communicators Signup and view all the answers

What is the maximum vacation payout cap for non-twenty-four hour shift employees?

$660.16 Signup and view all the answers

If an employee wants to use emergency leave, who must approve it?

The District Chief or on-call District Chief Signup and view all the answers

What increments are used to charge emergency leave once granted?

Quarter-hour increments Signup and view all the answers

What happens to unused vacation hours in excess of 500 for non-twenty-four hour shift employees on April 15?

They are contributed to the Union Time Pool Signup and view all the answers

Who cannot take vacation on the same day in the Communications Center?

Communications Supervisor and Assistant Communications Supervisor Signup and view all the answers

What must an employee do to be exempt from the vacation cap on April 15?

Notify prior to March 1 Signup and view all the answers

What is the minimum notice required for non-twenty-four hour shift employees to request vacation?

3 business days Signup and view all the answers

If an employee is newly hired and on probation, when can they submit a vacation request?

Only after completing 9 months Signup and view all the answers

When do Communications Center vacations begin for scheduling purposes?

At the start of the pay period including January 1 of the upcoming year Signup and view all the answers

What is the minimum number of vacation slots required for the ranks of Battalion Chief and EMS Captain?

Two (2) Signup and view all the answers

How many consecutive shifts must a first round vacation request consist of?

Four (4) Signup and view all the answers

If a battalion has between one (1) and four (4) stations, what is the minimum number of Firefighter EMTs required for vacation scheduling?

One (1) Signup and view all the answers

What is the maximum number of shifts that can be requested in the first round of vacation scheduling?

Ten (10) Signup and view all the answers

How should vacation selection be determined after the annual bid process?

By seniority Signup and view all the answers

What happens to vacation periods when an employee is out of work for other reasons during that time?

They remain frozen and unavailable Signup and view all the answers

What is the key purpose of the second round vacation selection process?

To allow limited second requests Signup and view all the answers

How is the number of scheduled off employees for vacation communicated by the County?

In October of each year Signup and view all the answers

If shift employees in a battalion have between five (5) and eleven (11) stations, how many Driver Operators are required?

Two (2) Signup and view all the answers

How will requests be prioritized if multiple requests for the same day are received?

By seniority Signup and view all the answers

In which circumstance can approved vacation time be rescinded by management?

In case of a major emergency Signup and view all the answers

What limitation is placed on vacation selections for probationary employees during the first round?

No limits at all Signup and view all the answers

When will employees be notified about the status of their vacation request?

No later than the end of their shift Signup and view all the answers

What do special operations personnel need to consider when selecting their vacation?

They select by station Signup and view all the answers

Study Notes

Vacation Accrual and Scheduling

Employees' vacation accrual depends on their work week (48 hours, 42 hours, or other) and years of service.
Vacation entitlement varies based on seniority. Different accruals exist for different work schedules.
Employees with less than 10 years of service have vacation entitlements measured in shifts or days, and those with 10 or more years in service are given different amounts of vacation.
Employees on leave due to job-related disability may still accrue vacation benefits for the first 30 days.
Accrual is pro-rated during periods of out-of-pay status (including leave) unless out of pay for more than half of the bi-weekly period.
Vacation selection cycles start after December 31st and end one year later, during a designated Kelly Day cycle.

Vacation Scheduling Processes

Vacation scheduling is staggered by seniority within shifts and battalions.
The department anticipates maximum vacation requests and calculates the number of employees who can be on vacation at a time.
High-ranking employees (Battalion Chief, EMS Captain) have guaranteed vacation slots.
Vacation requests are processed in three rounds (first, second, and third). First round requires a minimum of 4 consecutive shifts, second round 3 consecutive shifts. Probationary employees have different minimums.
Third round follows a first-come, first-served basis, with priority given to senior employees.
Vacation time may be added to an employee's allotment during their probationary period if conditions are met.
Vacation requests cannot exceed accrued or anticipated accruals.
The process includes various considerations, including probationary periods, maximum shifts, and specific procedures for various employee types.
Certain employees may have different selection procedures, such as Special Operations and ARFF personnel.

Vacation Carryover and Caps

Unused vacation can be carried over to the next year.
The maximum vacation payout has limits for different workweek types (48 hours, 42 hours).
There's a Union Time Pool to which excess vacation accruals are contributed.
Employees entering DROP or retiring can bypass the payroll cap.
Retiring employees can donate their unused vacation time to the Benevolent Fund.

Employee Transfers and Promotions

Employee transfer or promotion affects vacation selection, as it's contingent on the employee transfer or promotion's shift and battalion affiliation.
If transferred to a different shift or battalion, previously scheduled vacation remains unaffected.
Previously scheduled vacation selections of an employee cannot be modified by the County for shift or battalion transfers.

Other Stipulations

Cancellation or alterations of existing vacation schedules are governed by specific time frames. (minimum 19 hours or 3 business days respectively, for shifts differing in duration)
Emergency leave may be granted.
Vacation time must be taken in at least two-hour increments.
Employees granted leave for approved outside activities (AOA) are excluded from vacation calculations.
Department staffing considerations exist to allow scheduling vacation for certain shifts allowing sufficient coverage.

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Description

This quiz covers the policies related to vacation accrual and scheduling for employees. Topics include how accruals are influenced by work hours, years of service, and seniority, as well as specific provisions for those on job-related leave. Understand the processes for selecting vacation based on departmental guidelines.