CBA; Article 28: Vacation Accrual and Scheduling Policies
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Questions and Answers

What happens if an employee bypasses the April 15th sweep?

  • They will have their vacation time swept at a higher value later.
  • They can bypass the sweep multiple times without consequence.
  • They lose all their vacation time immediately.
  • Their vacation time is recalculated based on the April 15th cap. (correct)

How many times may an employee effectively bypass the April 15th sweep?

  • Unlimited times throughout their employment.
  • Once every fiscal year.
  • Only once during their employment. (correct)
  • Twice during their career.

What is the procedure for unused vacation time upon retirement?

  • Employees cannot use it post-retirement at all.
  • They can donate it to the Benevolent Fund at the time of separation. (correct)
  • It rolls over into the next fiscal year.
  • It is automatically compensated in their final paycheck.

If an employee is transferred by the County, what happens to their vacation?

<p>They can keep their previously scheduled vacation. (D)</p> Signup and view all the answers

When transferring to a new classification, what influences the selection of vacation days?

<p>The remaining vacation days available in the Battalion. (A)</p> Signup and view all the answers

How many vacation shifts does an employee earn after 6 years of service in a forty-eight (48) hour work week?

<p>6.5 shifts (C)</p> Signup and view all the answers

If an employee has worked for 3 years in a forty-two (42) hour work week, how many vacation hours do they earn?

<p>126 hours (D)</p> Signup and view all the answers

For employees not assigned to a forty-two (42) hour work week, how many vacation days do they receive after 9 years of service?

<p>19 days (D)</p> Signup and view all the answers

What happens to vacation accrual if an employee is in out of pay status for more than half of a bi-weekly pay period?

<p>No vacation accrual will be given (D)</p> Signup and view all the answers

How many vacation days are earned by an employee after completing 10 years of service who is not on a forty-two (42) hour work week?

<p>2091 days (C)</p> Signup and view all the answers

What is the maximum number of vacation days an employee can earn in a forty-eight (48) hour work week after 8 years of service?

<p>7.5 shifts (A)</p> Signup and view all the answers

According to the vacation scheduling for twenty-four (24) hour shift employees, when does the vacation cycle begin?

<p>After December 31st each year (A)</p> Signup and view all the answers

In determining vacation scheduling, how many personnel's days are considered for vacation availability?

<p>The total number of battalion personnel multiplied by 12 (C)</p> Signup and view all the answers

What is the minimum notice required for twenty-four hour shift employees to request vacation time?

<p>19 hours (A)</p> Signup and view all the answers

What happens if an employee cancels vacation with less than the required notice?

<p>It may be granted at the discretion of the District Chief. (C)</p> Signup and view all the answers

How many consecutive shifts may an employee select for vacation during the First round selections?

<p>Three shifts (A)</p> Signup and view all the answers

What is the maximum number of consecutive working days non-twenty-four shift employees may select during the vacation year?

<p>21 days (B)</p> Signup and view all the answers

Which employees are allowed to take vacation on the same day according to the Communications Center policies?

<p>Two Communicators (C)</p> Signup and view all the answers

What is the maximum vacation payout cap for non-twenty-four hour shift employees?

<p>$660.16 (B)</p> Signup and view all the answers

If an employee wants to use emergency leave, who must approve it?

<p>The District Chief or on-call District Chief (B)</p> Signup and view all the answers

What increments are used to charge emergency leave once granted?

<p>Quarter-hour increments (A)</p> Signup and view all the answers

What happens to unused vacation hours in excess of 500 for non-twenty-four hour shift employees on April 15?

<p>They are contributed to the Union Time Pool (C)</p> Signup and view all the answers

Who cannot take vacation on the same day in the Communications Center?

<p>Communications Supervisor and Assistant Communications Supervisor (A)</p> Signup and view all the answers

What must an employee do to be exempt from the vacation cap on April 15?

<p>Notify prior to March 1 (A)</p> Signup and view all the answers

What is the minimum notice required for non-twenty-four hour shift employees to request vacation?

<p>3 business days (A)</p> Signup and view all the answers

If an employee is newly hired and on probation, when can they submit a vacation request?

<p>Only after completing 9 months (C)</p> Signup and view all the answers

When do Communications Center vacations begin for scheduling purposes?

<p>At the start of the pay period including January 1 of the upcoming year (C)</p> Signup and view all the answers

What is the minimum number of vacation slots required for the ranks of Battalion Chief and EMS Captain?

<p>Two (2) (B)</p> Signup and view all the answers

How many consecutive shifts must a first round vacation request consist of?

<p>Four (4) (B)</p> Signup and view all the answers

If a battalion has between one (1) and four (4) stations, what is the minimum number of Firefighter EMTs required for vacation scheduling?

<p>One (1) (C)</p> Signup and view all the answers

What is the maximum number of shifts that can be requested in the first round of vacation scheduling?

<p>Ten (10) (B)</p> Signup and view all the answers

How should vacation selection be determined after the annual bid process?

<p>By seniority (C)</p> Signup and view all the answers

What happens to vacation periods when an employee is out of work for other reasons during that time?

<p>They remain frozen and unavailable (A)</p> Signup and view all the answers

What is the key purpose of the second round vacation selection process?

<p>To allow limited second requests (C)</p> Signup and view all the answers

How is the number of scheduled off employees for vacation communicated by the County?

<p>In October of each year (C)</p> Signup and view all the answers

If shift employees in a battalion have between five (5) and eleven (11) stations, how many Driver Operators are required?

<p>Two (2) (A)</p> Signup and view all the answers

How will requests be prioritized if multiple requests for the same day are received?

<p>By seniority (C)</p> Signup and view all the answers

In which circumstance can approved vacation time be rescinded by management?

<p>In case of a major emergency (A)</p> Signup and view all the answers

What limitation is placed on vacation selections for probationary employees during the first round?

<p>No limits at all (B)</p> Signup and view all the answers

When will employees be notified about the status of their vacation request?

<p>No later than the end of their shift (C)</p> Signup and view all the answers

What do special operations personnel need to consider when selecting their vacation?

<p>They select by station (C)</p> Signup and view all the answers

Flashcards

Vacation Accrual for 48-Hour Employees

Employees working a 48-hour week earn vacation time based on their years of service. They are paid in shifts, with more shifts per year awarded as seniority increases.

Vacation Accrual for 42-Hour Employees

Similar to 48-hour employees, workers with a 42-hour week earn vacation time based on their seniority, but their vacation is calculated in hours.

Vacation Accrual for Other Employees

Employees not working 42 or 48 hours have vacation time calculated in days, with more days awarded with seniority.

Vacation Accrual During Unpaid Leave

If an employee is not paid (out of pay status), their vacation accrual is calculated based on the time they WERE paid, including paid leave days. If they are out for over half a pay period, no vacation accrual is given for that period.

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Vacation Accrual During Disability Leave

Employees on disability leave due to work injuries don't accrue vacation time, BUT they DO accrue it for the first 30 days of leave.

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Vacation Scheduling for 24-Hour Shift Employees

Vacation periods for 24-hour shift employees are scheduled from the start of the first Kelly Day cycle after December 31st, ending at the end of the Kelly Day cycle that includes December 31st of the following year.

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Vacation Limits

The County controls the number of employees off on vacation at any time by using a formula: Multiply the total battalion staff by 12. This sets a limit on vacation days.

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Vacation Cycle Communication

The department informs employees about the exact starting and ending dates for the vacation cycle each year before vacation picks.

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Vacation Time Sweep

If an employee retires or leaves the company before April 15th with unused vacation time exceeding the cap, that excess vacation time will be retroactively deducted from their balance.

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Vacation Time Sweep Bypass

Employees are only allowed to choose not to have their vacation time swept on April 15th once.

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Benevolent Fund Donation

Retired employees can donate their remaining unused vacation time to the Benevolent Fund.

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Vacation Transfer

When an employee transfers to a different department, their vacation selection will be based on the available days in the new department.

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County-Mandated Transfers

If an employee is transferred to a different shift or department by the County, their scheduled vacation will remain unchanged.

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Vacation Time Notice (24-hour shifts)

Twenty-four (24) hour shift employees need to provide at least 19 hours' notice before cancelling or requesting vacation time.

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Vacation Time Notice (Other Employees)

All employees (except 24-hour shifts) need to provide at least 3 business days' notice before cancelling or requesting vacation time.

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Emergency Leave

Emergency leave can be granted with approval, but it's charged as actual time used.

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Emergency Leave Charging

Emergency leave is charged to sick leave if the absence qualifies, otherwise it's charged to reserve vacation or regular vacation.

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Vacation Time Increment

Vacation time can be taken in a minimum of 2 hours with increments of 1 hour afterwards.

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AOA & Vacation Schedule

Employees granted leave for an Approved Outside Activity (AOA) do not affect the overall vacation schedule.

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Vacation Schedule (non-24 hour)

The number of non-24 hour employees allowed to be off for vacation is decided annually in October.

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Vacation Selection Rounds

Non-24 hour employees select vacation time in three rounds: First, Second, and Third.

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Communications Center Vacation

In the Communications Center, up to 2 employees can be off on vacation on shifts with enough staffing, but both the Supervisor and Assistant Supervisor can't be off the same day.

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Communications Center Vacation Selection

During November, Communications employees select their first and second round vacation periods based on seniority.

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First Round Vacation Cancellation

First round vacation selections can only be cancelled with the approval of the appropriate Deputy Chief.

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Third Round Vacation Requests

The Communications Center Manager handles the third round vacation requests, which are granted on a first-come, first-served basis.

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Vacation Carry-Over

If vacation hours accrued during a year cannot be fully used, the remaining hours can be carried over to the next year.

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Vacation Sweep

On April 15th, all hours in excess of 500 that were not taken are contributed to the Union Time Pool.

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Shift Employee Vacation Allocation

The total number of employees in a battalion, multiplied by 12, then divided by the total number of shifts in a vacation cycle. This result is rounded up to the nearest whole number if it is 0.5 or greater.

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Kelly Day

A specific type of day that is considered part of the regular work schedule but can be used for recreation or other activities. Kelly Days are included when calculating vacation time.

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Department-wide Vacation Selection

For Battalion Chiefs, EMS Captains, and Special Operations personnel, vacation selection occurs on a department-wide basis, not limited to their specific battalion.

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First Round Vacation Requirements

The first round of vacation requests requires a minimum of four consecutive shifts (including Kelly Days) within a 14-day period.

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Battalion Chief Allocation

If the first round requests don't meet the minimum of four consecutive shifts, Battalion Chiefs allocate those shifts to employees based on seniority.

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First Year Probationary Employees Exception

Probationary employees within their first year of service are exempt from the four-shift requirement in the first round of vacation.

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First Round Vacation Limit

The first round vacation selections are limited to a maximum of ten shifts (20 days for non-24-hour shift employees), but the Deputy Chief can approve exceptions to this limit.

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Second Round Vacation Requirements

The second round of vacation requests allows employees to request another block of at least three consecutive shifts (including Kelly Days) within a 14-day period.

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Second Round Probationary Employee Exemption

Probationary employees are exempt from the three-shift requirement in the second round of vacation.

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Third Round Vacation Selection

The third round of vacation selection operates on a first-come, first-served basis, with the most senior employee receiving priority if multiple requests are made for the same day.

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Third Round Overtime Restriction

Third-round vacation requests submitted within seven days of the desired date are not approved if overtime would result.

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Approved Vacation Rescind

Once approved, vacation time cannot be revoked by management, except in the event of a major emergency like a natural disaster or civil emergency.

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Vacation Selection Freeze

If an employee has scheduled vacation time but is unable to take it due to other reasons like worker's compensation or leave of absence, their vacation selection remains frozen and unavailable to others.

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Study Notes

Vacation Accrual and Scheduling

  • Employees' vacation accrual depends on their work week (48 hours, 42 hours, or other) and years of service.
  • Vacation entitlement varies based on seniority. Different accruals exist for different work schedules.
  • Employees with less than 10 years of service have vacation entitlements measured in shifts or days, and those with 10 or more years in service are given different amounts of vacation.
  • Employees on leave due to job-related disability may still accrue vacation benefits for the first 30 days.
  • Accrual is pro-rated during periods of out-of-pay status (including leave) unless out of pay for more than half of the bi-weekly period.
  • Vacation selection cycles start after December 31st and end one year later, during a designated Kelly Day cycle.

Vacation Scheduling Processes

  • Vacation scheduling is staggered by seniority within shifts and battalions.
  • The department anticipates maximum vacation requests and calculates the number of employees who can be on vacation at a time.
  • High-ranking employees (Battalion Chief, EMS Captain) have guaranteed vacation slots.
  • Vacation requests are processed in three rounds (first, second, and third). First round requires a minimum of 4 consecutive shifts, second round 3 consecutive shifts. Probationary employees have different minimums.
  • Third round follows a first-come, first-served basis, with priority given to senior employees.
  • Vacation time may be added to an employee's allotment during their probationary period if conditions are met.
  • Vacation requests cannot exceed accrued or anticipated accruals.
  • The process includes various considerations, including probationary periods, maximum shifts, and specific procedures for various employee types.
  • Certain employees may have different selection procedures, such as Special Operations and ARFF personnel.

Vacation Carryover and Caps

  • Unused vacation can be carried over to the next year.
  • The maximum vacation payout has limits for different workweek types (48 hours, 42 hours).
  • There's a Union Time Pool to which excess vacation accruals are contributed.
  • Employees entering DROP or retiring can bypass the payroll cap.
  • Retiring employees can donate their unused vacation time to the Benevolent Fund.

Employee Transfers and Promotions

  • Employee transfer or promotion affects vacation selection, as it's contingent on the employee transfer or promotion's shift and battalion affiliation.
  • If transferred to a different shift or battalion, previously scheduled vacation remains unaffected.
  • Previously scheduled vacation selections of an employee cannot be modified by the County for shift or battalion transfers.

Other Stipulations

  • Cancellation or alterations of existing vacation schedules are governed by specific time frames. (minimum 19 hours or 3 business days respectively, for shifts differing in duration)
  • Emergency leave may be granted.
  • Vacation time must be taken in at least two-hour increments.
  • Employees granted leave for approved outside activities (AOA) are excluded from vacation calculations.
  • Department staffing considerations exist to allow scheduling vacation for certain shifts allowing sufficient coverage.

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Description

This quiz covers the policies related to vacation accrual and scheduling for employees. Topics include how accruals are influenced by work hours, years of service, and seniority, as well as specific provisions for those on job-related leave. Understand the processes for selecting vacation based on departmental guidelines.

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