OFM SIR: Selected Issues Part 1

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Questions and Answers

What is the primary purpose of the Standard Incident Reporting system?

To conduct a thorough analysis of fire scenes

To train fire department staff on reporting procedures

To investigate the cause of a specific fire

To gather information on the impact of fire in Ontario (correct)

Who are the primary sources of information for the Standard Incident Reporting system?

Fire inspectors

Fire chiefs

Fire investigators

Fire department staff (correct)

What should be reported in the Standard Incident Reporting system if no possible cause is observed?

Unknown cause, pending investigation

Undetermined cause

Unintentional, cause unknown

Cause code 98 Unintentional, cause undetermined (correct)

When should the required information for the Standard Incident Reporting system be gathered?

As soon as possible after the incident Signup and view all the answers

What is the purpose of the Standard Incident Reporting system in relation to fire cause and other fire details?

To report the impressions of fire personnel on the scene at the time of the fire Signup and view all the answers

What happens to the Standard Incident Reporting data if a follow-up investigation is done?

The data may be revised based on new information Signup and view all the answers

What is defined as any instance of destructive and uncontrolled burning, including explosion of combustible solids, liquids, or gases?

Fire or explosion occurrence Signup and view all the answers

What type of incident is reported by fire departments providing assistance from outside the incident jurisdiction?

Assisting other fire department Signup and view all the answers

What is the purpose of the first column in the response type table?

To address the broad category of incident type Signup and view all the answers

What should you do if the answer to the question in the first column is no?

Continue down the first column until you find a question/category that fits the incident Signup and view all the answers

What is the purpose of the farthest column to the right in the response type table?

To provide a list of response types within a category Signup and view all the answers

What is reported by the fire department or emergency situation as determined by the FD on arrival at the scene?

Non fire emergency calls Signup and view all the answers

What is the recommended frequency for filing reports according to the Fire Marshal's Directive 08-001?

Quarterly Signup and view all the answers

When should a FIRE report be filed?

For any emergency response where there is evidence of an uncontrolled fire Signup and view all the answers

What is the correct entry for estimated dollar loss in fire incidents with no property loss?

$0 Signup and view all the answers

How should exposure fires be reported?

In a separate report for each additional fire/property Signup and view all the answers

What is the purpose of the OFM response type codes?

To report the actual situation and action of the fire department Signup and view all the answers

What is the correct code for a CO incident where Carbon Monoxide is present?

53 Signup and view all the answers

What is the deadline for filing reports with the OFM?

June 30th of the following year Signup and view all the answers

How should heat or smoke damage to an adjacent property be reported?

In the total estimated loss for the single incident report Signup and view all the answers

What is the purpose of the Exposure number field?

To record the sequential number of each related fire report Signup and view all the answers

Where can fire departments find full documentation on incident reporting?

On the OFM website Signup and view all the answers

Study Notes

Standard Incident Reporting (SIR)

The SIR system was introduced in 2009 with new forms and requirements, and complete documentation is available on the web.
The SIR provides a "snapshot" view of the incident at the time of the fire, and fire department staff are the primary source of information.

Reporting Fire Cause and Details

Fire personnel should report possible cause, ignition source, area of origin, and object first ignited based on their impressions at the time of the fire.
Information should be gathered as soon as possible after the incident to ensure accurate reporting.
"Undetermined" should not be used if personnel on the scene observe a possible cause or other key information.
The SIR is not an investigative report for any specific fire, but rather for assessing trends and the impact of fire in Ontario.

Timelines for Reporting

Fire departments must file reports on a quarterly basis (Jan-Mar, Apr-Jun, Jul-Sep, Oct-Dec) in the month immediately following the end of the quarter.
Reports may be filed more often (monthly or weekly), but not after June 30th in the year following the incident.
Revisions may be filed up to June 30th of the following year.

When to File a Fire Report

File a FIRE report (response type codes 1 or 3) for any emergency response where there is evidence of an uncontrolled fire, even if the fire department does not put out the fire.
File a FIRE report for any "controlled" fire where the fire department puts out the fire.
If there was an explosion before or during the fire, file a FIRE report: Response type 2.

$0 Loss

In fire incidents (response type 1 or 2) where there is no property loss, $0 is the appropriate entry for estimated dollar loss.
Do not enter $1 in the estimated dollar loss when there was no $ loss.

Exposure Fire Reporting

A separate report is required for uncontrolled fires that spread to adjacent properties (1 for each additional fire/property).
The total number of these reports should be entered in the Total Exposures field.
Do not include the initial fire in this total.

Reporting Response Type

The OFM response type codes are for the actual situation and action, which may not be the same as the call type recorded for the incoming call.
Use the code that best reports the ACTION of the fire department.
If there is not a code that fits the action, then use the code that best reports the actual emergency situation.

CO Response Types

CO False Calls – codes 37 and 38: Use these codes where there was no CO present.
CODE 53 (new code) CO Incident, CO present (NOT false alarm): Use this ONLY when it is determined by the FD that Carbon Monoxide was present.

Documentation

Full documentation is available to fire departments at the OFM website: https://www.ofm.ca/eng_index.asp
The password for fire departments may be obtained by contacting the OFM at [email protected]

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