42 Questions
What is the primary purpose of a Table of Organization and Equipment (TO&E)?
To represent information about the organization, specifically staffing and equipment.
Who created a diagram exhibiting the org chart of the New York and Erie Railway in 1855?
George Holt Henshaw, McCallum
What is an organogram, according to the Cambridge Dictionary?
A diagram that shows the structure of an organization and the relationships between the different people, departments, and jobs.
What is the purpose of an organogram, according to the content?
To show the internal structure and hierarchies of an organization, help employees figure out whom to report to, and help management see how many employees are in each department.
Who is the Director General of BMET?
Saleh Ahmed Mujaffor
What is the title of the book written by Willard C. Brinton?
Graphic Methods for Presenting Facts
What is the primary purpose of departmentalization in an organization?
To divide the organization into smaller units
What is the characteristic of office equipment?
It is a long-term asset
What is the first step in the approval process for an organogram?
Draw an organogram signed by the Secretary
What is the shape of a typical organogram?
Tree-shaped
What is the purpose of the span of control in an organization?
To determine the number of subordinates a manager can supervise
What is required for the approval of ICT equipment?
Approval by the administrative ministry and MoPA
What is the final step in the approval process for a proposal?
The Administrative Ministry issues a GO
What is the purpose of creating a matrix organizational structure?
To combine functional and project-based structures
What is the primary purpose of including office equipment in TO&E?
To facilitate the management of resources and equipment
Which of the following is a benefit of using an organogram in an organization?
It helps employees to identify promotion channels
What is the primary difference between an organogram and a TO&E?
An organogram represents the overall structure of an organization, while a TO&E represents a specific department
What is the significance of the history of organograms in understanding their importance?
It emphasizes the role of innovators in shaping organizational practices
What is the primary outcome of having an approved organogram in an organization?
It enhances the overall efficiency and productivity of the organization
What is the relationship between TO&E and an organization's structure?
TO&E provides information about an organization's structure and equipment
What is the primary characteristic of a hierarchical organizational structure?
Departmentalization with a clear chain of command
What is the purpose of creating a flat organizational structure?
To reduce the number of management levels
What is the primary purpose of the approval process for an organogram?
To ensure the organogram is accurate and complete
What is the primary consideration when creating an organogram?
The major functions of the organization
What is the purpose of the span of control in an organization?
To establish the number of employees a manager can supervise
What is required for the approval of transport equipment?
Approval by the Administrative Ministry and MoPA
What is the primary purpose of the approval process for office equipment?
To ensure the equipment is approved by the MoPA and Finance Ministry
What is the final step in the approval process for a proposal?
The Administrative Ministry issues the GO
What is the primary purpose of showing the internal structure and hierarchies in an organogram?
To help employees figure out whom to report to
What is the significance of Willard C. Brinton's work in 1914?
He demonstrated the value of organizational charts
What is the primary benefit of having an approved organogram in an organization?
It provides a better understanding of the organization's structure
What is the primary difference between a Table of Organization and Equipment (TO&E) and an organogram?
TO&E represents information about equipment, whereas organogram represents staffing
What is the primary objective of including office equipment in TO&E?
To ensure efficient use of resources
What is the primary purpose of creating an organogram in an organization?
To provide a better understanding of the organization's structure
What is the primary purpose of departmentalization in an organization?
To group similar tasks and activities
What is the primary characteristic of a matrix organizational structure?
A structure with multiple lines of authority
What is the primary consideration when creating an organogram?
To include all functionalities and departments in the organization
What is the primary purpose of the approval process for an organogram?
To obtain approval from the Secretary and MoPA
What is the primary purpose of including office equipment in TO&E?
To ensure that all equipment is accounted for
What is the primary benefit of using an organogram in an organization?
To visualize the organizational structure and relationships between departments
What is required for the approval of ICT equipment?
Approval from MoPA and Finance
What is the final step in the approval process for a proposal?
Approval from the Administrative Ministry
Study Notes
Organogram
- A diagram that shows the structure of an organization and the relationships between different people, departments, and jobs at different levels within that organization.
- Purpose: show internal structure and hierarchies, help employees figure out whom to report, help management see how many employees are in each department, and give staff insight into promotion channels.
- Types of Organograms: Hierarchical, Matrix, Flat (also known as Horizontal).
History of Organogram
- The first-ever organizational chart was designed by Civil engineer George Holt Henshaw, McCallum in 1855.
- Willard C. Brinton used organizational charts in his book "Graphic Methods for Presenting Facts" in 1914.
Art of Drawing Organogram
- Science, not Rule of Thumb.
- Key components: Departmentalization, Chain of command, Span of Control, Tree-shaped structure.
- Best practices: up to desk officer level, support staff with figures, abbreviations explained, two tables (organization and equipment), formatted to fit on a single page.
Approval Process of Organogram
- Draw an organogram signed by Secretary.
- Prepare a proposal as per checklist and send to O&M wing MoPA.
- Review and approval by MoPA.
Office Equipment
- Long-term asset, considered more permanent and longer lasting than supplies.
- Includes machinery, vehicles, computers, electronic devices, office machines, etc.
Approval Process for Office Equipment
- For ICT equipment, approval by administrative ministry.
- For other equipment, approval by MoPA and Finance Division.
- For AC, approval of Cabinet, MoPA, FD.
- Proposal with appropriate rationale required.
Approval Process
- Proposal sent to Line Ministry for examination.
- If approved, forwarded to MoPA for review and decision.
- MoPA may ask for further information or explanation.
- MoPA may call a meeting for review and decision or take a decision without a meeting.
- After MoPA's consent, the proposal is sent to MoF.
- After MoF's consent, the Administrative Ministry issues a GO.
Organogram
- A diagram that shows the structure of an organization and the relationships between different people, departments, and jobs at different levels within that organization.
- Purpose: show internal structure and hierarchies, help employees figure out whom to report, help management see how many employees are in each department, and give staff insight into promotion channels.
- Types of Organograms: Hierarchical, Matrix, Flat (also known as Horizontal).
History of Organogram
- The first-ever organizational chart was designed by Civil engineer George Holt Henshaw, McCallum in 1855.
- Willard C. Brinton used organizational charts in his book "Graphic Methods for Presenting Facts" in 1914.
Art of Drawing Organogram
- Science, not Rule of Thumb.
- Key components: Departmentalization, Chain of command, Span of Control, Tree-shaped structure.
- Best practices: up to desk officer level, support staff with figures, abbreviations explained, two tables (organization and equipment), formatted to fit on a single page.
Approval Process of Organogram
- Draw an organogram signed by Secretary.
- Prepare a proposal as per checklist and send to O&M wing MoPA.
- Review and approval by MoPA.
Office Equipment
- Long-term asset, considered more permanent and longer lasting than supplies.
- Includes machinery, vehicles, computers, electronic devices, office machines, etc.
Approval Process for Office Equipment
- For ICT equipment, approval by administrative ministry.
- For other equipment, approval by MoPA and Finance Division.
- For AC, approval of Cabinet, MoPA, FD.
- Proposal with appropriate rationale required.
Approval Process
- Proposal sent to Line Ministry for examination.
- If approved, forwarded to MoPA for review and decision.
- MoPA may ask for further information or explanation.
- MoPA may call a meeting for review and decision or take a decision without a meeting.
- After MoPA's consent, the proposal is sent to MoF.
- After MoF's consent, the Administrative Ministry issues a GO.
Organogram
- A diagram that shows the structure of an organization and the relationships between different people, departments, and jobs at different levels within that organization.
- Purpose: show internal structure and hierarchies, help employees figure out whom to report, help management see how many employees are in each department, and give staff insight into promotion channels.
- Types of Organograms: Hierarchical, Matrix, Flat (also known as Horizontal).
History of Organogram
- The first-ever organizational chart was designed by Civil engineer George Holt Henshaw, McCallum in 1855.
- Willard C. Brinton used organizational charts in his book "Graphic Methods for Presenting Facts" in 1914.
Art of Drawing Organogram
- Science, not Rule of Thumb.
- Key components: Departmentalization, Chain of command, Span of Control, Tree-shaped structure.
- Best practices: up to desk officer level, support staff with figures, abbreviations explained, two tables (organization and equipment), formatted to fit on a single page.
Approval Process of Organogram
- Draw an organogram signed by Secretary.
- Prepare a proposal as per checklist and send to O&M wing MoPA.
- Review and approval by MoPA.
Office Equipment
- Long-term asset, considered more permanent and longer lasting than supplies.
- Includes machinery, vehicles, computers, electronic devices, office machines, etc.
Approval Process for Office Equipment
- For ICT equipment, approval by administrative ministry.
- For other equipment, approval by MoPA and Finance Division.
- For AC, approval of Cabinet, MoPA, FD.
- Proposal with appropriate rationale required.
Approval Process
- Proposal sent to Line Ministry for examination.
- If approved, forwarded to MoPA for review and decision.
- MoPA may ask for further information or explanation.
- MoPA may call a meeting for review and decision or take a decision without a meeting.
- After MoPA's consent, the proposal is sent to MoF.
- After MoF's consent, the Administrative Ministry issues a GO.
Learn about the purpose and types of organizational diagrams that show the internal structure and hierarchies of a company. Discover how organograms help employees and management.
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