Understanding Organograms

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Questions and Answers

What is the primary purpose of a Table of Organization and Equipment (TO&E)?

  • To show the internal structure and hierarchies of an organization.
  • To represent information about the organization, specifically staffing and equipment. (correct)
  • To give staff insight into promotion channels.
  • To help employees figure out whom to report to.

Who created a diagram exhibiting the org chart of the New York and Erie Railway in 1855?

  • Willard C. Brinton
  • George Holt Henshaw, McCallum (correct)
  • Saleh Ahmed Mujaffor
  • None of the above

What is an organogram, according to the Cambridge Dictionary?

  • A diagram that shows the relationships between different departments.
  • A table that represents information about an organization.
  • A chart that shows the hierarchy of an organization.
  • A diagram that shows the structure of an organization and the relationships between the different people, departments, and jobs. (correct)

What is the purpose of an organogram, according to the content?

<p>To show the internal structure and hierarchies of an organization, help employees figure out whom to report to, and help management see how many employees are in each department. (C)</p> Signup and view all the answers

Who is the Director General of BMET?

<p>Saleh Ahmed Mujaffor (A)</p> Signup and view all the answers

What is the title of the book written by Willard C. Brinton?

<p>Graphic Methods for Presenting Facts (C)</p> Signup and view all the answers

What is the primary purpose of departmentalization in an organization?

<p>To divide the organization into smaller units (C)</p> Signup and view all the answers

What is the characteristic of office equipment?

<p>It is a long-term asset (D)</p> Signup and view all the answers

What is the first step in the approval process for an organogram?

<p>Draw an organogram signed by the Secretary (A)</p> Signup and view all the answers

What is the shape of a typical organogram?

<p>Tree-shaped (C)</p> Signup and view all the answers

What is the purpose of the span of control in an organization?

<p>To determine the number of subordinates a manager can supervise (C)</p> Signup and view all the answers

What is required for the approval of ICT equipment?

<p>Approval by the administrative ministry and MoPA (C)</p> Signup and view all the answers

What is the final step in the approval process for a proposal?

<p>The Administrative Ministry issues a GO (A)</p> Signup and view all the answers

What is the purpose of creating a matrix organizational structure?

<p>To combine functional and project-based structures (C)</p> Signup and view all the answers

What is the primary purpose of including office equipment in TO&E?

<p>To facilitate the management of resources and equipment (D)</p> Signup and view all the answers

Which of the following is a benefit of using an organogram in an organization?

<p>It helps employees to identify promotion channels (C)</p> Signup and view all the answers

What is the primary difference between an organogram and a TO&E?

<p>An organogram represents the overall structure of an organization, while a TO&amp;E represents a specific department (A)</p> Signup and view all the answers

What is the significance of the history of organograms in understanding their importance?

<p>It emphasizes the role of innovators in shaping organizational practices (A)</p> Signup and view all the answers

What is the primary outcome of having an approved organogram in an organization?

<p>It enhances the overall efficiency and productivity of the organization (D)</p> Signup and view all the answers

What is the relationship between TO&E and an organization's structure?

<p>TO&amp;E provides information about an organization's structure and equipment (A)</p> Signup and view all the answers

What is the primary characteristic of a hierarchical organizational structure?

<p>Departmentalization with a clear chain of command (B)</p> Signup and view all the answers

What is the purpose of creating a flat organizational structure?

<p>To reduce the number of management levels (A)</p> Signup and view all the answers

What is the primary purpose of the approval process for an organogram?

<p>To ensure the organogram is accurate and complete (A)</p> Signup and view all the answers

What is the primary consideration when creating an organogram?

<p>The major functions of the organization (C)</p> Signup and view all the answers

What is the purpose of the span of control in an organization?

<p>To establish the number of employees a manager can supervise (C)</p> Signup and view all the answers

What is required for the approval of transport equipment?

<p>Approval by the Administrative Ministry and MoPA (A)</p> Signup and view all the answers

What is the primary purpose of the approval process for office equipment?

<p>To ensure the equipment is approved by the MoPA and Finance Ministry (C)</p> Signup and view all the answers

What is the final step in the approval process for a proposal?

<p>The Administrative Ministry issues the GO (C)</p> Signup and view all the answers

What is the primary purpose of showing the internal structure and hierarchies in an organogram?

<p>To help employees figure out whom to report to (C)</p> Signup and view all the answers

What is the significance of Willard C. Brinton's work in 1914?

<p>He demonstrated the value of organizational charts (A)</p> Signup and view all the answers

What is the primary benefit of having an approved organogram in an organization?

<p>It provides a better understanding of the organization's structure (B)</p> Signup and view all the answers

What is the primary difference between a Table of Organization and Equipment (TO&E) and an organogram?

<p>TO&amp;E represents information about equipment, whereas organogram represents staffing (C)</p> Signup and view all the answers

What is the primary objective of including office equipment in TO&E?

<p>To ensure efficient use of resources (A)</p> Signup and view all the answers

What is the primary purpose of creating an organogram in an organization?

<p>To provide a better understanding of the organization's structure (B)</p> Signup and view all the answers

What is the primary purpose of departmentalization in an organization?

<p>To group similar tasks and activities (D)</p> Signup and view all the answers

What is the primary characteristic of a matrix organizational structure?

<p>A structure with multiple lines of authority (D)</p> Signup and view all the answers

What is the primary consideration when creating an organogram?

<p>To include all functionalities and departments in the organization (C)</p> Signup and view all the answers

What is the primary purpose of the approval process for an organogram?

<p>To obtain approval from the Secretary and MoPA (A)</p> Signup and view all the answers

What is the primary purpose of including office equipment in TO&E?

<p>To ensure that all equipment is accounted for (A)</p> Signup and view all the answers

What is the primary benefit of using an organogram in an organization?

<p>To visualize the organizational structure and relationships between departments (D)</p> Signup and view all the answers

What is required for the approval of ICT equipment?

<p>Approval from MoPA and Finance (D)</p> Signup and view all the answers

What is the final step in the approval process for a proposal?

<p>Approval from the Administrative Ministry (A)</p> Signup and view all the answers

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Study Notes

Organogram

  • A diagram that shows the structure of an organization and the relationships between different people, departments, and jobs at different levels within that organization.
  • Purpose: show internal structure and hierarchies, help employees figure out whom to report, help management see how many employees are in each department, and give staff insight into promotion channels.
  • Types of Organograms: Hierarchical, Matrix, Flat (also known as Horizontal).

History of Organogram

  • The first-ever organizational chart was designed by Civil engineer George Holt Henshaw, McCallum in 1855.
  • Willard C. Brinton used organizational charts in his book "Graphic Methods for Presenting Facts" in 1914.

Art of Drawing Organogram

  • Science, not Rule of Thumb.
  • Key components: Departmentalization, Chain of command, Span of Control, Tree-shaped structure.
  • Best practices: up to desk officer level, support staff with figures, abbreviations explained, two tables (organization and equipment), formatted to fit on a single page.

Approval Process of Organogram

  • Draw an organogram signed by Secretary.
  • Prepare a proposal as per checklist and send to O&M wing MoPA.
  • Review and approval by MoPA.

Office Equipment

  • Long-term asset, considered more permanent and longer lasting than supplies.
  • Includes machinery, vehicles, computers, electronic devices, office machines, etc.

Approval Process for Office Equipment

  • For ICT equipment, approval by administrative ministry.
  • For other equipment, approval by MoPA and Finance Division.
  • For AC, approval of Cabinet, MoPA, FD.
  • Proposal with appropriate rationale required.

Approval Process

  • Proposal sent to Line Ministry for examination.
  • If approved, forwarded to MoPA for review and decision.
  • MoPA may ask for further information or explanation.
  • MoPA may call a meeting for review and decision or take a decision without a meeting.
  • After MoPA's consent, the proposal is sent to MoF.
  • After MoF's consent, the Administrative Ministry issues a GO.

Organogram

  • A diagram that shows the structure of an organization and the relationships between different people, departments, and jobs at different levels within that organization.
  • Purpose: show internal structure and hierarchies, help employees figure out whom to report, help management see how many employees are in each department, and give staff insight into promotion channels.
  • Types of Organograms: Hierarchical, Matrix, Flat (also known as Horizontal).

History of Organogram

  • The first-ever organizational chart was designed by Civil engineer George Holt Henshaw, McCallum in 1855.
  • Willard C. Brinton used organizational charts in his book "Graphic Methods for Presenting Facts" in 1914.

Art of Drawing Organogram

  • Science, not Rule of Thumb.
  • Key components: Departmentalization, Chain of command, Span of Control, Tree-shaped structure.
  • Best practices: up to desk officer level, support staff with figures, abbreviations explained, two tables (organization and equipment), formatted to fit on a single page.

Approval Process of Organogram

  • Draw an organogram signed by Secretary.
  • Prepare a proposal as per checklist and send to O&M wing MoPA.
  • Review and approval by MoPA.

Office Equipment

  • Long-term asset, considered more permanent and longer lasting than supplies.
  • Includes machinery, vehicles, computers, electronic devices, office machines, etc.

Approval Process for Office Equipment

  • For ICT equipment, approval by administrative ministry.
  • For other equipment, approval by MoPA and Finance Division.
  • For AC, approval of Cabinet, MoPA, FD.
  • Proposal with appropriate rationale required.

Approval Process

  • Proposal sent to Line Ministry for examination.
  • If approved, forwarded to MoPA for review and decision.
  • MoPA may ask for further information or explanation.
  • MoPA may call a meeting for review and decision or take a decision without a meeting.
  • After MoPA's consent, the proposal is sent to MoF.
  • After MoF's consent, the Administrative Ministry issues a GO.

Organogram

  • A diagram that shows the structure of an organization and the relationships between different people, departments, and jobs at different levels within that organization.
  • Purpose: show internal structure and hierarchies, help employees figure out whom to report, help management see how many employees are in each department, and give staff insight into promotion channels.
  • Types of Organograms: Hierarchical, Matrix, Flat (also known as Horizontal).

History of Organogram

  • The first-ever organizational chart was designed by Civil engineer George Holt Henshaw, McCallum in 1855.
  • Willard C. Brinton used organizational charts in his book "Graphic Methods for Presenting Facts" in 1914.

Art of Drawing Organogram

  • Science, not Rule of Thumb.
  • Key components: Departmentalization, Chain of command, Span of Control, Tree-shaped structure.
  • Best practices: up to desk officer level, support staff with figures, abbreviations explained, two tables (organization and equipment), formatted to fit on a single page.

Approval Process of Organogram

  • Draw an organogram signed by Secretary.
  • Prepare a proposal as per checklist and send to O&M wing MoPA.
  • Review and approval by MoPA.

Office Equipment

  • Long-term asset, considered more permanent and longer lasting than supplies.
  • Includes machinery, vehicles, computers, electronic devices, office machines, etc.

Approval Process for Office Equipment

  • For ICT equipment, approval by administrative ministry.
  • For other equipment, approval by MoPA and Finance Division.
  • For AC, approval of Cabinet, MoPA, FD.
  • Proposal with appropriate rationale required.

Approval Process

  • Proposal sent to Line Ministry for examination.
  • If approved, forwarded to MoPA for review and decision.
  • MoPA may ask for further information or explanation.
  • MoPA may call a meeting for review and decision or take a decision without a meeting.
  • After MoPA's consent, the proposal is sent to MoF.
  • After MoF's consent, the Administrative Ministry issues a GO.

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