Office Assistant Unit 3

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Questions and Answers

What is one primary benefit of web conferencing for businesses?

It eliminates the need for technology support.

It requires all participants to be on the same network.

It allows for meetings to happen at a central online location. (correct)

It guarantees increased in-person attendance.

Who typically handles the technology aspects of a web conference?

The administrative assistant (correct)

An external vendor

The manager or presenter

The attendees themselves

What common feature allows participants to engage actively during a web conference?

Audio-only sessions

Interactive polling (correct)

Pre-recorded presentations

Unidirectional communication

Which web conferencing vendor is known for providing dynamic interactive features?

Microsoft Teams Signup and view all the answers

What feature allows a presenter to display their screen to participants during a Web conference?

Screen Sharing Signup and view all the answers

In what type of meetings is application sharing particularly useful?

Training sessions Signup and view all the answers

What is typically NOT an advantage of web conferencing?

Elimination of time zone differences Signup and view all the answers

Which tool allows participants to draw diagrams and write notes during the Web conference?

Whiteboard Signup and view all the answers

Which of the following features is NOT commonly part of web conferencing applications?

Social media broadcasting Signup and view all the answers

How can presenters control the microphone access of participants?

Audio Controls Signup and view all the answers

What is the purpose of the Annotation Tools in a Web conference setting?

To control a pointer and highlight parts of the screen Signup and view all the answers

How can web conferencing help in fostering communication among distant groups?

By incorporating interactive features like Q&A sessions Signup and view all the answers

Which feature enables presenters to gather feedback from participants through multiple-choice questions?

Polling Signup and view all the answers

What is a necessary requirement to hold a Web conference?

Web conferencing software Signup and view all the answers

Which feature allows participants to send messages to one another or to the presenter during a Web conference?

Chat Signup and view all the answers

What does the Reporting feature provide after a Web conference has ended?

A report showing participant activities and feedback Signup and view all the answers

What is one method to ensure that only invited participants can attend a Web conference?

Setting a conference password Signup and view all the answers

Why is it important for participants to conduct a systems check before a Web conference?

To ensure their system meets technical requirements Signup and view all the answers

What can be done to minimize background noise during a Web conference?

Asking participants to avoid sidebar conversations Signup and view all the answers

What is an advantage of having an unlisted meeting?

It does not appear on the meeting calendar Signup and view all the answers

What should hosts include in their invitations to assist with participant systems checks?

Step-by-step instructions for software installation Signup and view all the answers

What action should hosts take when un-muting phones at the end of a conference?

Instruct participants to remain muted until called upon Signup and view all the answers

How can past attendees mistakenly rejoin a current Web conference?

By saving the conference link for future use Signup and view all the answers

What is a common reason participants might face technical issues during a Web conference?

Software upgrades on the vendor's side Signup and view all the answers

What is considered a form of electronic vandalism that involves stealing or altering information?

Hacking Signup and view all the answers

Which of the following actions is analogous to unauthorized use of company computers?

Taking a company vehicle for personal use without permission Signup and view all the answers

What term describes the action of defrauding a telephone company by using stolen access codes?

Freaking Signup and view all the answers

Which type of computer threat is primarily caused by insiders who may misuse data for personal gain?

Insider sabotage Signup and view all the answers

What is the potential consequence of time theft involving large computers in a networking environment?

Financial loss for the company Signup and view all the answers

Which of the following is NOT considered a type of computer crime?

Disrupting personal computers Signup and view all the answers

Which computer threat involves installing malicious software to destroy data?

Viruses Signup and view all the answers

What is a likely behavior of disgruntled employees towards company data?

Systematic sabotage Signup and view all the answers

What is one potential action of a computer programmer after leaving a company?

Attempting to take their programs with them Signup and view all the answers

What do audit logs primarily provide for a company?

Evidence for prosecuting computer crimes Signup and view all the answers

How do computer viruses typically spread from one machine to another?

Via e-mail and file copying Signup and view all the answers

What is one of the main reasons computer criminals have been difficult to apprehend?

Lack of understanding in law enforcement Signup and view all the answers

What constitutes an electronic trespass under new legislation?

Accessing a computer system without permission regardless of damage Signup and view all the answers

What can computer operators potentially do regarding data integrity?

Alter or erase data purposefully Signup and view all the answers

What is a typical motivation behind the actions of a computer vandal who creates viruses?

To create chaos and damage systems Signup and view all the answers

Which of the following is a potential outcome of virus infections on computers?

Corruption of stored files and systems Signup and view all the answers

Study Notes

Web Conferencing

Web conferencing enables remote meetings and collaboration without physical presence.
Features include sharing presentations, software demos, and interactive brainstorming tools.
Administrative assistants typically manage the technology aspects, allowing presenters to concentrate on content.
Common uses: marketing meetings, sales presentations, training, employee orientations, and shareholder meetings.
Benefits include cost savings on travel, reduced time spent traveling, and enhanced distant group interactions.
Popular web conferencing vendors: Zoom, Microsoft Teams, Google Classrooms.

Web Conferencing Applications

Application Sharing: Collaborate on software applications; useful in training sessions.
Screen Sharing: Share any content on the presenter's screen to demonstrate features or applications.
Presentation Sharing: Upload and share PowerPoint presentations with participants.
Whiteboard: Collaboratively draw diagrams and take notes on-screen.
Monitoring Features: Track attendees, control document access, and manage participant roles.
Audio Controls: Mute/unmute participants to minimize distractions.
Web Tours: Display and share web pages.
Annotation Tools: Enable participants to highlight and draw on the shared content.
File Transfer: Share files with participants during the meeting.
Chat Feature: Allows participants to communicate questions and comments in real-time.
Polling: Engage participants with multiple-choice questions for feedback or quizzes.
Recording: Capture presentations for later viewing.
Web Camera Support: Facilitate visual interaction among participants.
Reporting Features: Provides a summary of participant engagement post-conference.

Organizing a Web Conference

Requires a computer, internet connection, and web conferencing software.
Schedule meetings through the software and send invitations with joining instructions.
Attendees may need to install the conferencing software prior to the meeting.

Securing Your Meeting

Password Protection: Use unique passwords for each conference to limit access.
Unlisted Meetings: Prevent meetings from appearing on a calendar to maintain privacy.
Registration Requirement: Control participant entry by accepting or rejecting registration requests.

Participant Systems Check

Conduct pre-meeting software installations to reduce technical issues.
Detailed instructions should be provided in invitations for participants to prepare their systems.

Running the Web Conference

Minimize background noise by advising participants to silence their phones.
Enforce audio controls to manage participant conversations.
Prevent hold music during Q&A by reminding participants not to place calls on hold.

Data Security Threats

External Threats: Include hacking, crashing, trashing, and viruses aimed at stealing or damaging data.
Internal Threats: Disgruntled employees may sabotage systems or steal data.
Common motivations include vengeance or financial gain.

Apprehending Criminals

Law enforcement awareness is improving, with new legislation against software piracy and electronic trespassing.
Special police units are being established to combat cybercrime.

Protecting Company Data

Audit Logs: Track user activity, login times, accessed files, and modifications to files for security and accountability.
Audit logs can serve as evidence in case of a computer crime.

Computer Viruses

Viruses disrupt computer operations, spread via email and file sharing, and can cause significant damage.
Protection against viruses is essential, with various antivirus software available.

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Description

This quiz explores the implications of unauthorized use of computer systems, particularly in office environments. It delves into the consequences of computer time theft and how such acts are comparable to borrowing company property without permission. Test your knowledge on the definitions and judgments of computer-related offenses.