Travel Planning and Tour Types

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Questions and Answers

What is the main distinction between a packaged tour and an independent packaged tour?

Packaged tours have a pre-planned itinerary while an independent packaged tour is flexible and can be changed if necessary.

Besides the itinerary, name three components that are typically included in a well-planned tour plan.

Mode of transport, type of accommodation, and the cost of the tour are important components.

Why is understanding the tourist profile important when creating a tour plan?

A tourist profile helps a travel agent to plan a tour that meets the traveler's specific needs and expectations.

What is the primary function of a tour budget?

<p>The tour budget helps to calculate the cost of the various tour components and manage overall expenses.</p> Signup and view all the answers

Give two reasons why a group packaged tour might be a good choice for a first-time traveller?

<p>They are affordable and the itinerary is set and the tours are escorted.</p> Signup and view all the answers

What information should be included in a tourist profile?

<p>The tourist’s wants and expectations , personal information and facts relevant to the tour .</p> Signup and view all the answers

What must be considered when planning routes for a tour?

<p>The best way to travel to all destinations and distances between all places must be considered.</p> Signup and view all the answers

What is the purpose of including leisure time in a tour plan?

<p>To avoid wasting time and to ensure tourists have adequate relaxation time while on tour.</p> Signup and view all the answers

Name three resources which are beneficial for developing a logical route plan.

<p>A variety of maps, distance tables, and GPS.</p> Signup and view all the answers

Besides cost, what is one factor that can heavily influence a customer’s choice of transport?

<p>Environmental impact or environmental friendliness.</p> Signup and view all the answers

Name two factors, besides budget, that influence the type of accommodation a tourist will choose.

<p>The quality of accommodation required and the desired location.</p> Signup and view all the answers

What is the main reason a customer prefers one tour plan over another?

<p>The attractions offered.</p> Signup and view all the answers

What is a detailed day-by-day schedule with specific information about a trip called?

<p>An itinerary.</p> Signup and view all the answers

Name one of the three types of itineraries.

<p>Specific, general or personal itinerary.</p> Signup and view all the answers

What are two considerations that should be taken into account when drawing up a tour itinerary?

<p>Tour objectives and tourist needs and preferences.</p> Signup and view all the answers

When creating an itinerary, what time format should be used to indicate times?

<p>The 24-hour clock.</p> Signup and view all the answers

What are two factors that directly influence the development of a tour budget?

<p>The type of tour and the tour group size.</p> Signup and view all the answers

Flashcards

What is a tour plan?

A detailed outline of a travel itinerary, including destinations, transportation, accommodation, and cost.

What is a packaged tour?

A pre-arranged travel package that includes all aspects of a trip, such as flights, hotels, and activities, at a fixed price.

What is an escorted packaged tour?

A tour where a guide leads and manages all the arrangements from start to finish.

What is a group packaged tour?

A tour designed for a group of people, usually with a set itinerary and affordable pricing.

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What is an independent packaged tour?

A customized tour that caters to the individual needs and preferences of the traveler. It offers flexibility to adjust the itinerary.

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What is a scheduled tour?

A tour with fixed departure and arrival times, following a strict schedule.

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What is a tourist profile?

A summary of information about a traveler, including their travel preferences, budget, and expectations. It helps in creating personalized travel plans.

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What is a tour budget?

The detailed breakdown of travel expenses, including transportation, accommodation, meals, attractions, and additional costs.

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Transport in tour planning

The choice of transport method for a tour, considering environmental impact and customer preferences.

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Accommodation in tour planning

The type of accommodation chosen for a tour, influenced by factors like budget, desired location, and quality.

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Attraction selection

The attractions included on the tour, which are crucial in attracting customers and creating a memorable experience.

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Activities in tour planning

Activities offered at the attraction sites, which can enhance the tour experience and create lasting memories for tourists.

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What is an itinerary?

A detailed schedule that outlines the dates, times, transport, accommodation, and activities for each day of the tour.

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Key elements of an itinerary

The main aspects of an itinerary are transport, accommodation, attractions, activities, and meal stops.

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Factors in itinerary creation

Factors considered when creating an itinerary include time, tour objectives, tourist preferences, route plan, and budget.

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Factors affecting tour budget

The development of a tour budget is influenced by factors such as the type of tour, tour group size, transport, and accommodation options.

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Basic parts of a tour budget

A basic tour budget includes the overall cost, what it includes and excludes, and the costs of optional extras.

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Study Notes

Developing Tour Plans

  • Tour plans are crucial for successful travel, regardless of the reason for travel.
  • A comprehensive tour plan includes: route, duration, transportation, accommodation, meals, attractions, leisure time, dates, and cost.

Types of Tours

  • Packaged Tours (Inclusive Tours): Pre-planned itineraries with all-inclusive pricing.
  • Escorted Packaged Tours: Guided tours handling all services from start to finish.
  • Group Packaged Tours: Affordable tours for first-time travelers or group preferences. Itineraries are fixed and cannot be altered.
  • Independent Packaged Tours: Customized tours adaptable to individual needs and preferences.
  • Scheduled Tours: Tours with set departure and arrival times.

Tourist Profiles

  • Tourist profiles summarize personal details relevant to traveler expectations.
  • Profiles help travel agents tailor tours to meet individual needs.

Available Budget & Time

  • Tour budgets encompass transportation, accommodation, meals, attractions (fees & extras), and additional costs (airport tax, etc.).
  • Tour planning must consider available time to avoid wasted time and allow for leisure.

Route Planning

  • Route planning selects efficient travel paths to destinations, considering distances and locations.
  • Effective route planning supports a logistically sound plan including geography, maps, distance tables, GPS systems, computers, and travel resources.

Transportation and Accommodation

  • Tours utilize various transportation modes (cars, buses, planes).
  • Environmental considerations influence transport choices (fuel emissions, CO2 emissions, vessel pollution).
  • Accommodation options range from luxury to budget-friendly. Selection factors include type, quality, location, availability, and budget.

Choice of Attractions and Activities

  • Tourist interests and preferences guide attraction selections.
  • Attraction choices often influence which plan tourists select.
  • The availability and popularity of activities at destinations impact tour enjoyment.

Compiling a Day-by-Day Itinerary

  • Itineraries: Detailed, daily schedules outlining transport, accommodation, activities.
  • Itinerary Types:
    • Specific itineraries target a particular group.
    • General itineraries appeal to a broader market.
    • Personal itineraries cater to individual needs.
  • Itinerary Components: Transportation, accommodation, attractions, activities, and meal stops.
  • Itinerary Considerations: Time, objectives, tourist needs, tour info, route, sequence, budget.
  • Itinerary Presentation: Clear, engaging layout using 24-hour clock, conversational tone, realistic promises, mentions of interesting facts, and descriptive language.
  • Itinerary Formats: Paragraph or tabular formats are used for presentation.

Compiling a Tour Budget

  • Tour budgets detail all tour costs for planning and affordability considerations.
  • Factors impacting budget development: type of tour, group size, transport, accommodation, and related expenses.
  • Basic tour budgets include costs, inclusions, exclusions, and optional extras.

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