Traffic Receipts and Currency Regulations

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Questions and Answers

What action is taken if discrepancies are found between the cash and the remittance note?

A recount is made followed by investigation if unresolved. (correct)

The Cash Witness can modify the remittance note directly.

The discrepancy is ignored if it's minor.

The cash is accepted based on the Poddar's report.

Who is responsible for preparing a manuscript cash remittance note when the original is not found?

The Cashier.

The Chief Cashier.

The Poddar.

The Cash Witness. (correct)

What is the role of the Head Cashier in the event of a cash and remittance note discrepancy?

To personally conduct necessary investigations. (correct)

To oversee cash counting without involving other staff.

To delegate the investigation to junior staff.

To directly amend the cash remittance note.

What occurs after cash discrepancies are acknowledged on the cash remittance note?

Discrepancies are reported to the concerned station. Signup and view all the answers

What must be done if the cash remittance note is decipherable in a cash bag?

A manuscript cash remittance note is prepared. Signup and view all the answers

What should the Assistant Station Master do upon receiving the cash and cash seal?

Acknowledge receipt and count the cash Signup and view all the answers

What must the Guard examine before the cash bag is deposited in the travelling cash safe?

The stitching of the seams and the seal Signup and view all the answers

What should be done before the Station Master acknowledges the receipt of cash bags from agents?

Verify that the bag is sealed and undamaged Signup and view all the answers

Upon depositing the cash bag into the travelling cash safe, what must the Guard do first?

Sign in the register with total number of bags Signup and view all the answers

What is NOT allowed when handing over cash to the Station Master by the out-agents?

Loose cash can be submitted Signup and view all the answers

What detail must exactly match the particulars in the register according to the Guard's duty?

The station name and number painted on the bags Signup and view all the answers

Who is responsible for counting the cash in the cash bag after the Assistant Station Master?

The Guard of the train Signup and view all the answers

What must the Assistant Station Master do with the cash bag before depositing it?

Examine it for firm stitching and intact seal Signup and view all the answers

How must the Guard sign when acknowledging cash bags in the register?

In full in ink detailing each bag Signup and view all the answers

What is the main responsibility of the Traffic Cash Witnesses?

Monitoring the remittance process from cash safes to cash office Signup and view all the answers

What should Traffic Cash Witnesses do if they find discrepancies between actual cash and recorded entries?

Confirm the discrepancies and sign counterfoils of remittance notes Signup and view all the answers

Who is responsible for the travelling cash safes and their contents?

Commercial Department through Traffic Cash Witness Signup and view all the answers

What process must occur before opening any cash safe?

Joint examination of locks and seals by the Assistant Cashier and Head Traffic Cash Witness Signup and view all the answers

Who should be present when opening the cash safes?

Traffic Cash Witness, a cash office representative, and security personnel Signup and view all the answers

What should be done if a defect is found in the locks or seals of the cash safes?

Investigate immediately before taking further action Signup and view all the answers

Is it permissible for the same individuals to be assigned as Traffic Cash Witnesses regularly?

No, the same individuals should not be regularly appointed Signup and view all the answers

What action is required after examining the cash safes before opening them?

A certification of the examination must be recorded Signup and view all the answers

What role does the Railway Protection Force play in the cash safe process?

They ensure security during the opening of cash safes Signup and view all the answers

What should Traffic Cash Witnesses check regarding remittance notes?

The accuracy of the entries made in cash office records Signup and view all the answers

Who is authorized to collect the sealed cash bags at the junction station?

The Station Master Signup and view all the answers

What should happen before the cash safe is opened at the branch line?

The seals on the cash safe must be examined. Signup and view all the answers

What must the Station Master do with the registrations of the cash bags collected?

Post them in a register immediately. Signup and view all the answers

Who must acknowledge the handover of cash safes at the destination?

The Station Master on duty Signup and view all the answers

How should the sealed cash bags be preserved by the Station Master?

In his station safe. Signup and view all the answers

What is the first action taken with the loaded cash safes upon reaching the destination?

They are unloaded before any shunting is started. Signup and view all the answers

What must be included in the Guard's rough journal when handing over cash safes?

The identification numbers of each safe Signup and view all the answers

Who is responsible for making sure the safes are under proper protection at the destination?

The Station Master Signup and view all the answers

Which officer is involved in the process of handling cash safes alongside the Station Master?

The Government Railway Police officer Signup and view all the answers

In whose consultation is the procedure for handling cash safes outlined?

The Divisional Railway Manager and Chief Accounts Officer Signup and view all the answers

Who is primarily responsible for taking over cash from the goods office at large stations?

Head Chief Booking Parcel Clerk Signup and view all the answers

What must the official do when acknowledging receipt of cash?

Sign in ink and indicate the amount in both words and figures Signup and view all the answers

What is required of the official in charge of cash custody?

Ensure the cash is locked in a safe with the key in their personal custody Signup and view all the answers

When must the Station Master take over the cash from the goods parcels office?

At the end of the day before the office closes Signup and view all the answers

How should the Station Master document the cash taken over from the Assistant Station Master?

By making an entry in the station diary Signup and view all the answers

What happens to the cash collected from the booking office after each duty shift?

It is taken over under proper acknowledgement by the Station Master on duty Signup and view all the answers

What is the consequence of failure to properly document cash received?

It may result in a fine for the Station Master Signup and view all the answers

Which of the following is required for a bank draft to be accepted for railway dues?

The draft must be endorsed 'Payee Accounts Only—Not Negotiable'. Signup and view all the answers

What should be included in the register of bank drafts accepted?

Details of the bank, party presenting the draft, and the bank on which it is drawn. Signup and view all the answers

If a bank draft is dishonored, what is the immediate procedure to follow?

A fresh bank draft should be obtained and sent to the cash office. Signup and view all the answers

What must the Station Master do if the cash safe's key is lost or the safe needs repair?

Send a telegraphic advice to several key authorities. Signup and view all the answers

Who is responsible for maintaining the duplicate keys of all station safes?

The Divisional Commercial Superintendent. Signup and view all the answers

What aspect must be checked regarding the charges for realizing the amount of a bank draft?

They should be accounted for as a separate charge in the station books. Signup and view all the answers

What should the Divisional Office do upon receiving a telegram about a lost key?

Send the duplicate key with a Fitter and spare cash safe. Signup and view all the answers

Where must the bank drafts be sent after being received at the station?

To the cash office along with daily earnings. Signup and view all the answers

In what condition must the box containing duplicates of station safe keys be kept?

Locked in a special box under personal charge. Signup and view all the answers

What characteristic must the bank that issues a bank draft have?

It must be a Scheduled Bank. Signup and view all the answers

What must NOT occur regarding the method of payment for railway dues among firms authorized to use bank drafts?

They must choose either bank drafts or credit notes, not both. Signup and view all the answers

What should the Traffic Commercial Inspector do when opening the cash safe with the Station Master?

Do it in the presence of the Station Master. Signup and view all the answers

Which department is exempt from using the specified civil credit notes for services rendered?

Posts and Telegraphs Department Signup and view all the answers

What is the primary purpose of the credit note issued by the Railway Department?

To pay freight and other charges related to railway materials Signup and view all the answers

How should alterations to a credit note be handled after it has been signed?

No alterations are permitted after joint signing Signup and view all the answers

What should always accompany a credit note issued by Government Departments?

The seal of the issuing office Signup and view all the answers

Which form is used by Railway officials to issue credit notes for freight on railway materials?

Form Com.C-39 Rev. Signup and view all the answers

What detail must be correctly filed in the credit note to prevent issues?

The class mentioned in the credit notes Signup and view all the answers

What happens if credit notes issued by unauthorized individuals are presented for freight and other charges?

They must be rejected by the staff Signup and view all the answers

Who is responsible for ensuring that the particulars on a credit note are correct before signing?

The issuing officer and their principal Signup and view all the answers

What must happen after the amount due is certified on a credit note?

No changes can be made once it is signed Signup and view all the answers

What must be noted on the parcel way-bill for consignments paid by credit note?

The number and date of the credit note Signup and view all the answers

Which statement is true regarding the correct entry of charges in credit notes?

Accuracy in charge entries is critical to avoid discrepancies Signup and view all the answers

What is necessary for a credit note to be valid when freight is payable at the booking station?

It should be signed before granting the railway receipt Signup and view all the answers

What details must be included in a credit note for payments related to demurrage charges?

The date goods became available and the delivery date Signup and view all the answers

Which of the following is true about using a single credit note for multiple consignments?

Multiple consignments need to be payable at one time and location Signup and view all the answers

What should be maintained at stations according to credit note regulations?

A register showing full transaction details for credit notes Signup and view all the answers

What guidance is there for the information required in credit notes upon their submission?

All full particulars such as way-bill or invoice numbers are required Signup and view all the answers

When is the credit note required to be received for freight payable at the destination station?

Before delivery of the goods or parcels Signup and view all the answers

Why is it important to have correct charge entries in credit notes specifically for military and government departments?

Discrepancies can lead to significant compliance issues Signup and view all the answers

What is the primary objective of maintaining a register of credit notes?

To provide an audit trail for financial transactions Signup and view all the answers

What is a primary duty of the Station Master concerning cash remittance?

Ensure the accurate accountal of cash daily Signup and view all the answers

Which of the following actions is NOT permitted when handling cash?

Allowing outsiders near cash safes Signup and view all the answers

What is one of the responsibilities of the staff handling cash?

To maintain accurate remittance records Signup and view all the answers

What security measure must be enforced during cash movement?

Adequate escorts must be provided during movement Signup and view all the answers

How should cash be secured when not in active transit?

Stored in a strong room guarded by authorized personnel Signup and view all the answers

What must a Station Master do regarding daily cash inspections?

Inspect cash books and confirm sums daily Signup and view all the answers

What kind of accounts should staff responsible for cash remittance maintain?

Detailed and accurate cash accounts Signup and view all the answers

What is a consequence of failing to remit cash properly?

Severe action may be taken against the staff involved Signup and view all the answers

In terms of cash handling, what must the railway administration ensure?

Responsibilities for remittance are clearly specified Signup and view all the answers

During cash handling at night, what is the mandate to ensure security?

No cash can be moved without adequate escorts Signup and view all the answers

Study Notes

Traffic Receipts and Remittances

Payment of railway dues on public traffic is typically made in cash, except in special circumstances where payment by bank drafts, credit colas, or weight-only systems are allowed.
Telegraph traffic can be paid using stamps.
Civil departments of central and state governments can use credit notes for payment.
The Posts and Telegraphs Department is also allowed to utilize credit notes.
Members of Parliament and Civil departments of the Central and State Governments can make payments using cheques.
The rules for accepting warrants, stamps, and other forms of payment are detailed in Chapters IV and XII.

Acceptance of Small Change

Rupees and half-rupee coins are unlimited legal tender.
Other subsidiary coins (e.g., quarter rupees, ten paise) are limited to a ten-rupee value.
The staff has discretion to decline larger amounts in subsidiary coins to prevent inconvenience.

Spurious and Foreign Coins

Drilled, sweated, soldered, base, counterfeit, or defaced coins are not considered legal tender.
Foreign coins that aren't current in India are also not accepted.
Railway staff must immediately inform the public if counterfeit coins are presented.

Currency Notes

Currency notes over ₹1000 are not accepted at stations for freight or other payments.
Notes under ₹1000 are typically accepted.
Staff must exercise caution when accepting currency notes from the public.

Defective and Foreign Currency Notes

Forged, mutilated, and altered notes are not accepted.
Notes from countries other than India are not accepted.
Staff must hand over spurious notes and their presenter to the police.

Oiled Currency Notes

Oiled notes that have been mutilated or altered are not acceptable.
Mere oiling is not a reason to refuse a note; other visual discrepancies are needed.
Essential features for note identification are listed.

Forged and Fraudulently Altered Notes

Staff are required to carefully examine currency notes before accepting them.
Factors to examine include the quality of paper, watermark, color, style and evenness of printing, general print character, signatures, stamps, and names of places.

Cheques

Civil departments of Central and State Governments can use cheques.
A list of authorized cheque signers, along with their specimen signatures, is provided to stations and cash offices.

Credit notes for individuals and firms

Some individuals and firms are permitted to pay using credit notes (Form Com/C-38 or Com/C-38A).
Notes must be on approved forms by the railway and signed by authorized representatives.
Limits on credit note usage are set by the Chief Commercial Superintendent.

Credit Notes for Military Department

Military freight charges can be paid using IAFT 1711 credit notes.
These notes are for goods belonging to the Ministry of Defense.
Military credit notes are used for canteen stores and other military traffic.

Civil Credit Notes

Other government departments can use approved credit notes.

Credit Note for Railway Department

For payment of freight on railway materials booked by passenger trains or for wharfage, demurrage, and siding charges used on all passenger and goods trains

Correct Entry of Charges on Credit Notes

Incorrect charges on credit notes, whether above or below the correct amount, should be carefully verified.
Station officials are responsible for correcting erroneous charges.

Credit Notes to be Tendered Before Despatch/Delivery

Credit notes should be issued before goods are dispatched or delivered.
For stations where freight is payable, details are needed on the parcel way bill or invoice.

Register of Credit Notes

Stations must maintain a register of credit notes for records (Form Com/C-40 Rev).

Utilization of Station Receipts for Departmental Expenditure

Receipts should be remitted to the cash office.
Certain types of withdrawals are permissible.

Station Money Receipts

Railway staff use Form Com/M-2 for various payments.
Money receipt books should be treated as financial documents.
Payment should be recorded in cash books.

Keeping Private Cash in Station Safes

Private cash cannot be kept in cash chests, drawers, ticket tubes, or safes.
Such cash must be remitted to the cash office.
Staff involved in cash transactions should declare their private holdings daily.
Those who handle cash must have a record of daily dealings.

Station Remittances

Cash transfers (remittances) require adherence to specific procedures and forms.

Security Arrangements at Stations

Security measures ensure that stations safeguard cash.
Procedures for cash handling and movement during daylight and nighttime must be in place.

Responsibility for Travelling Cash Safes and their Contents

Station staff and railway officials are responsible for checking the safety and handling of cash safes, including proper locking, seals, and security.
Procedures for handing and taking over cash safes must adhere to guidelines.

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Description

This quiz covers the payment regulations for railway dues and telegraph traffic, including accepted forms of payment like cash, stamps, and credit notes. It also discusses the acceptance of small change and the handling of spurious and foreign coins. Test your knowledge on these important financial regulations!