S-OCCR Occurence Reporting Part 1

Purpose and Responsibility

• The purpose of this policy is to provide guidelines for reporting incidents, accidents, injuries, and illnesses in Toronto Fire Services (TFS).
• All TFS personnel are responsible for following worker injury occurrence procedures.
• District Chiefs are responsible for ensuring that TFS personnel follow these procedures.

Definitions

• Assess: The immediate Supervisor and worker assess the need for external treatment.
• Incident Only: An accident/incident not requiring first aid, medical aid, or lost time from work.
• First Aid Only: A minor injury treated with first aid at the workplace, with no services from a healthcare professional.
• Medical Aid Only: Injury requiring services from a healthcare professional, but no lost time beyond the day of the accident.
• Lost Time: An accident/incident requiring attention from a healthcare professional, resulting in lost time beyond the next regularly scheduled shift.
• Report: All work-related injuries and complaints are reported promptly to the immediate Supervisor.
• Return-to-Work: The employee returns to regular or modified duties, providing the Supervisor with the WSIB Form 8 or TFS Return-to-Work (RTW) Form.

Scope

• For the purpose of this policy, a “Supervisor” means a person in charge of a workplace or with authority over a worker.

Incident and Accident Reporting

• All accidents, incidents, whether resulting in lost time or not, are reported using the Supervisor’s Report of Injury/Incident.
• The Supervisor completes the report, conducts a detailed investigation, gathers witness statements, and submits the report to the District Chief.
• The District Chief enters the report into Quatro Safety for authorization by the Division Chief/Platoon Chief.
• Accident reports are used to identify causes of injuries or illnesses, which are grouped into people, equipment, environment, and procedures.
• An online tool is available for Supervisors to identify hazards during investigations.
• The Supervisor’s Report of Injury/Incident must be clear and concise, as it is used for legally required notifications to the WSIB and Joint Health & Safety Committees.