SKT Questions

CEOER

• CEOER validates Sub-AMP processes.

Sub-AMP Working Group

• The Sub-Amp working group deals with collaborative planning.
• It reviews Sub-AMP progress quarterly.

Measuring Sub-AMP Performance

• Asset Condition Index measures sub-AMP performance.
• Cost per asset evaluates Sub-AMP efficiency.

Sub-Activity Management Plans (Sub-AMP) requirements

• Inventory Accuracy is a common requirement across all sub-AMPs.
• It ensures data quality, manages the Built Infrastructure Assessment Team (BIAT).

Transportation Network and Airfield Pavements (TNAP) AMP

• TNAP AMP focuses on Infrastructure Optimization.

Sub-AMP Tools

• The AMP Job Aid assists in sub-AMP capability tracking.
• SMS Software helps facilitate condition surveys.
• Work Item cost Analysis Tool in SMS determines the Return on Investment (ROI) for work activities.
• ROI evaluates PM cost effectiveness.

Systems and Documents

• TRIRIGA tracks AMP-related labor costs.
• AF form 1219 documents minor facility maintenance tasks.
• DD Form 1354 & AF Form 123 supports changes to Real property records.

Comprehensive Asset Management Plan (CAMP)

• The key deliverable for prioritizing AMP processes is Comprehensive Asset Management Plan (CAMP).
• The AFCAMP informs resource allocation and strategic infrastructure planning.
• The AFCAMP's purpose is for planning.

Mechanical Sub-AMP

• The Mechanical Sub-AMP focuses on HVAC systems.

Activity Management Plan (AMP)

• AMP stands for Activity Management Plan.

Strategic Maintenance Management

• Strategic Maintenance Management is critical for the Ops Flight’s success in resource-constrained environments.

Work Priority Codes

• Enhancement Work is classified as “3C” Priority.
• The work priority code for Preventative Maintenance (PM) is 2A.

Craftsmen Full-Time Equivalents (C-FTE)

• C-FTE stands for craftsmen full-time equivalents in manpower analysis.

Operations and Maintenance Costs

• Facility life-cycle costs typically consist of 60-80% operations and maintenance.
• The primary goal of O&M is minimizing expenses and costs.

Core Capability of the CEOE Team

• Resource Optimization is the core capability of the CEOE team.

Facility Inventory Qualification Report

• The Facility Inventory Qualification Report contains information that identifies needed updates to facility data such as acquisitions, improvements, or demolitions.

Facility Condition Assessment

• Facility Condition Assessments involve AFCEC conducting condition assessments.
• Facility Condition Assessments also involves conducting facility assessments for built infrastructure like buildings, structures, utilities, and security fences.
• Quality control is performed on the assessment date before uploading it into the appropriate DOD program of record.

Facility Condition

• Facility Condition is a comprehensive evaluation of the physical condition of the facility key building systems, such as its structure, roof, HVAC systems, electrical systems, and more.
• It assesses the current condition and estimates repair and replacement needs.

Facility Condition Index (FCI)

• A lower FCI indicates a better condition.
• FCI is a metric used to indicate the overall condition of a facility.
• FCI compares the cost of deferred maintenance, renovation, and repairs to the current replacement value.
• Divide the total cost of necessary repairs and replacements by the current replacement value of all assets within a facility to calculate FCI.
• Facility Condition Index (FCI) is the industry-standard benchmark for facility condition.

Facility Condition Assessment Team

• The Facility Condition Assessment Team coordinates facility condition assessment logistics with the base asset manager and conducts the recurring assessments.
• The Facility Condition Assessment Team coordinates DD form 1391 compliance with the base Real Property Office.

DD Form 1391

• DD form 1391 is used to request changes to the use of real property.

Standard Facility Identification Number (SFN) Standard

• The Standard Facility Identification Number (SFN) Standard assigns Facility Identification Numbers.

Asset Management Plan (AMP)

• A work task in an Asset Management Plan is the smallest amount of work that can be independently scheduled or assigned to a single shop and typically involves only one type of work in one utility segment.
• A service request in an Asset Management Plan is a non-capital request that does not extend the life of the existing asset and is not considered maintenance of the asset.
• A facility project in an Asset Management Plan consolidates multiple work tasks and/or service requests into a single effort where economies of scale can be realized and involves capital funding.

Air Force Installation Management System (AFIMS)

• The AFIMS uses the Accountable Property System of Record(APSR) data source to capture real property records.
• It manages transportation networks, utilities, facilities, and natural infrastructure.
• The AFIMS captures and tracks funding requirements into projects with detailed estimates.
• AFIMS also uses a cost database, and a project management module.

Project Prioritization

• Base-level prioritization inputs and MAJCOM-specific requirements are the two primary approaches to prioritizing projects at the MAJCOM-A4C level.

Standard Condition Index (SCI)

• The SCI uses department of defense standards to rate facilities on a scale of 0 to 100, with 100 being new/excellent condition and zero being failed/non-functional.

Facility Condition Assessment Frequency

• Facility condition assessments are recommended every 10 years.

Prioritizing Maintenance and Repair

• The cost of repairs should be considered when prioritizing maintenance and repair needs based on facility condition Assessment.

Developing a Facility Condition Database

• Conducting a facility condition assessment is the first step in developing a comprehensive facility condition database.
• Every 5 years is how often the facility condition database should be updated with information about the facility management system.
• Central tracking and management of all assets information is made possible by using a facility condition database.

Work Items

• Potential work items are identified through facility condition assessments to plan for future repairs and upgrades.

Periodic Facility Condition Assessments

• Periodic 10-year facility condition assessments benefit a facility by extending the facility’s lifespan.

Consequences of Not Conducting Facility Condition Assessments

• Neglecting regular facility condition assessments may cause higher insurance premiums.

Facility Inspections

• The main inspection objective when performing detailed inspections of building systems and components is to determine if repairs are needed.
• Detailed inspections should be performed on building systems and components every 10 years.

Factors Impacting Facility Condition

• The number of occupants is not a factor that impacts the condition of a facility.

Capital Planning Process

• Facility condition assessment can predict future maintenance needs to inform the capital planning process.

Effects of Neglecting Preventative Maintenance

• Costly emergency repairs can result from neglecting preventative maintenance.

Facility Operations and Maintenance (O&M)

• Benchmarking facility performance metrics is the first step in developing standard operating procedures for facility operations and maintenance
• The purpose of benchmarking facility performance metrics is comparing against industry standards.
• Standard operating procedures should be reviewed and updated every 3 years.
• Maintenance History KPI measures CM versus PM ratios.
• Expedient repairs during an emergency should be followed by a thorough facility inspection.

Reviews

• Conducting a risk assessment comes first in the process of reviewing and updating facility management policies and procedures.
• Facility management policies and procedures should be reviewed every year.

Real Property Office

• The Real Property Office has the final authority over facility segmentation and data updates.

SMS Data

• Installations must reassess at least 20% of their square footage annually.
• Comprehensive validation of asset condition data must occur at least once every 5 years.

Sustainment Management Systems (SMS)

• SMS is developed by the Army Corps of Engineers for the Air Force.
• It provides scenario, trend, and cost analysis at the base level.
• SMS helps forecast the best time for maintenance through condition index trend analysis.
• The database which PM requirements should be loaded into.

Plan Categories

• Facilities, utilities, and transportation network and airfields pavements (TNAP) are the three categories included in Built Infrastructure Assessments (BIA).

Determining Requirements

• Establishing a comprehensive inventory of assets is the 1st step in determining requirements.

PM Goals

• The primary goal of Preventative Maintenace (PM) is sustainability.

Assets

• Real property, real property installed equipment (RPIE), and equipment authorized inventory date (EAID) are the types of assets included in the PM Program.

Levels of Preventative Maintenance (PM)

• The four levels of PM investment are: Standard, Reduced, Minimal, and NO PM.

Preventative Maintenance Task List (MPTL)

• MPTL is a detailed list of tasks required for PM activities.
• The MPTL defines tasks.

Multi-Craft Assets

• Multi-craft assets require synchronization across multiple shops.

PM Completion Rate Requirement

• The PM completion rate requirement per AFI 32-1001 is 95%.

AFI Series

• 32 series governs PM programs.

Types of Maintenance

• Corrective maintenance follows failure.

Labor Hours

• 25% is the recommended percentage of labor hours allocated to PM tasks.

Purchase Requests (PR)

• Non-stocked PR supports single task needs.

U-Fix-It

• Specialized work is excluded from U-Fix-it.
• AF Form 1297 documents tools when they are loaned.

Material Locations

• Pseudo locations should not be used for material issues.

Determining Reorder Points

• Consumption drives adjustments to reorder points.

Mission Surges

• Quantities must be considered during mission surges.

Stock Deficiencies

• Stockout is the result of insufficient stock levels.

Stock Level and Adjustments

• Consumption determines the reorder level.
• Buffer is the safety stock level.
• Min/Mas is the formula for ordering quantities to minimize cost.
• The minimum stock level maintained is based on 90 days.
• Adjustments identify missing items during inventory.

Inventory Actions

• A partial receipt occurs when only part of the ordered items is received and processed.
• Inventory actions have a minimum frequency of 365 days.

Procurement

• Procurement's “Five Rights” are Right Quality, Quantity, Time, Source, and Price.

Inventory PR vs Non Inventory PR

• Inventory PR deals with Consumable goods or parts.
• Non-inventory PR deals with Services or equipment rentals.

Direct and Indirect Material

• Direct costs are specific to work tasks.
• Indirect costs are for future work through shop rate.

Reorder Point (ROP)

• The level of inventory at which new orders are placed to avoid stock outlooks is called Reorder Point (ROP).

Cycle Counting

• Cycle Counting involves regular inventory checks to ensure accurate records and prevent fraud, waste, and abuse.

AFPAM 10-219, Volume 3

• The most recent update occurred in 2020
• Section 4 provides guidance on security controls, risk assessments and requirements.
• Publication managers are responsible for maintaining and updating publications.
• Users should Annually review and acknowledge roles and responsibilities.
• Systems Administrators are responsible for technical assistance and support for systems and applications.
• Section 4 provides guidance on conducting risk assessments
• Roles and responsibilities should be reviewed and updated annually.

Damage Assessments

• First Responders are responsible for Damage Assessments.
• Financial Damage Assessments are not a specific type of Damage assessment.
• The Emergency Operations Center coordinates Damage Assessments with external agencies.
• Damage Assessments should be conducted “As Needed” during a disaster.

Auxiliary Firefighters

• Providing support to professional firefighters is the primary role of an auxiliary firefighter.
• By evacuating the area, auxiliary firefighters can assist in EOR.
• Magnetometer scanning is a technique used during EOR.

Expedient Facility and Utility Repairs

• Expedient facility and utility repairs should be conducted during an emergency situation.

Follow-On Repair

• "To fix", any issues not addressed during initial Operations and Maintenance (O&M).

Security increase

• Every 15 minutes is how often security patrols should be increased during heightened threat levels.

Curfew

• Remaining in designated areas is the role of non-essential personnel during a curfew.

Suspicious individual

• Call for backup.

Base denial procedures

• Base denial procedures should be reviewed and updated every 6 months.

Government Purchase Card (GPC)

• $2,500 is the maximum dollar threshold for a micro-purchase using a GPC.

NexGen IT

• NexGen IT is used to manage work tasks and service contracts.

Service Contract Management

• Reviewing the Work Task after identifying a recurring contract requirement.
• The Service Contract Manager determines if the contract requirement is recurring or non-recurring.
• Determining if the requirement is recurring or non-recurring is the first step in identifying service contract requirements.

Performance Assessment Report (PAR)

• Performance Assessment Reports documents valid discrepancies.

Independent Government Estimate (IGE)

• The Contract Officer Representative (COR) develops this to benchmark contactor bids.

Corrective Action Report (CAR) or Contract Discrepancy Report (CDR)

• The COR completes this to benchmark contactor bids.

Performance Work Statement (PWS)

• The COR is responsible for developing a Performance Work Statement.
• The PWS describes work in terms of required results.

Payment method

• Payment upon completion of service is the type of payment associated with non-recurring service contract requirements.
• Mold abatement is an example of a non-recurring service contract.

Contract Modifications

-Bilateral requires agreement from both the contractor and the government. -Unilateral is issued by the CO without contractor agreement, typically for administrative changes.

The Sub-AMP working group deals with collaborative planning and reviews progress quarterly. Performance is measured via the Asset Condition Index and cost per asset. Inventory accuracy and data quality is a common requirement across all sub-AMPs.