Stock Verification Procedures

<p>A narrative report of special features (C)</p> Signup and view all the answers

<p>Stock verified correct. (C)</p> Signup and view all the answers

<p>To verify that materials match descriptions and specifications. (D)</p> Signup and view all the answers

<p>Once every six months. (A)</p> Signup and view all the answers

<p>Once every three years. (B)</p> Signup and view all the answers

<p>C items. (C)</p> Signup and view all the answers

<p>D items that had no issue for 12 months or more. (D)</p> Signup and view all the answers

<p>Once every three years. (C)</p> Signup and view all the answers

<p>Once every three years. (B)</p> Signup and view all the answers

<p>When it is quicker to weigh than to count (C)</p> Signup and view all the answers

<p>5 percent or 100, whichever is less (B)</p> Signup and view all the answers

<p>By measuring and calculating cross-sections (D)</p> Signup and view all the answers

<p>2 percent (B)</p> Signup and view all the answers

<p>Irrespective of what the balance may be (A)</p> Signup and view all the answers

<p>Recheck all figures and measure an additional sample (C)</p> Signup and view all the answers

<p>When heavy balances are in hand (A)</p> Signup and view all the answers

<p>In the field book (D)</p> Signup and view all the answers

<p>Use appropriate formulae or conversion rates (D)</p> Signup and view all the answers

<p>Length, area, or cubic contents (A)</p> Signup and view all the answers

<p>It allows for the first-in, first-out method of stock management. (A)</p> Signup and view all the answers

<p>To facilitate quick response in case of fire emergencies. (C)</p> Signup and view all the answers

<p>To verify that all materials are properly recorded in the books. (A)</p> Signup and view all the answers

<p>They must be stocked away from combustible articles. (D)</p> Signup and view all the answers

<p>How quickly materials are received and issued. (B)</p> Signup and view all the answers

<p>They must be investigated and accounted for. (A)</p> Signup and view all the answers

<p>They supply stores according to the Administration's needs. (C)</p> Signup and view all the answers

<p>They are recorded on subordinate accounts. (D)</p> Signup and view all the answers

<p>Storing them with non-perishable items. (A)</p> Signup and view all the answers

<p>5% (A)</p> Signup and view all the answers

<p>Paint (B)</p> Signup and view all the answers

<p>Furnish a certificate. (B)</p> Signup and view all the answers

<p>The Section Officer of Stores Accounts Office (D)</p> Signup and view all the answers

<p>The entire stock must be checked in detail. (A)</p> Signup and view all the answers

<p>Explain the omissions. (B)</p> Signup and view all the answers

<p>Initials of the Stores Department representative (B)</p> Signup and view all the answers

<p>Completion Report (D)</p> Signup and view all the answers

<p>All stocks have been verified and accounted for (A)</p> Signup and view all the answers

<p>To record items not verified (B)</p> Signup and view all the answers

<p>Sum of inside and outside diameters multiplied by the number of laps and 0.01571 (A)</p> Signup and view all the answers

<p>They are accepted based on weight or number marked if intact. (B)</p> Signup and view all the answers

<p>Stock Verifiers must check the weights to prevent fraudulent practices. (B)</p> Signup and view all the answers

<p>They should be separated from the unfinished stock. (B)</p> Signup and view all the answers

<p>Put back the removed materials into the rack and arrange them properly. (B)</p> Signup and view all the answers

<p>Total monetary value of stock (A)</p> Signup and view all the answers

<p>Maintaining the accounts ledger (C)</p> Signup and view all the answers

<p>Date due for next verification (C)</p> Signup and view all the answers

<p>Entries are correctly initialed in the verification register. (B)</p> Signup and view all the answers

<p>Serial Number (C)</p> Signup and view all the answers

<p>To provide a clearer distinction in reporting for accountability. (A)</p> Signup and view all the answers

<p>The physical count and condition of the materials. (B)</p> Signup and view all the answers

<p>Refreshment Room Inspector (D)</p> Signup and view all the answers

<p>They may omit low-value articles from certification. (D)</p> Signup and view all the answers

<p>Minor Workshop and Hand Tools (B)</p> Signup and view all the answers

<p>Stock Verifier (A)</p> Signup and view all the answers

<p>They are supplied according to fixed scales and small quantities. (A)</p> Signup and view all the answers

<p>They need to be reported separately on the stock sheet. (A)</p> Signup and view all the answers

<p>Block Inspector (A)</p> Signup and view all the answers

<p>Inspector of Station Accounts (C)</p> Signup and view all the answers

<p>Charged off sleepers (D)</p> Signup and view all the answers

<p>A detailed explanation of the difference (D)</p> Signup and view all the answers

<p>Items that have not been demanded for over a year (C)</p> Signup and view all the answers

<p>Arrangements must prevent unnecessary deterioration from weather (B)</p> Signup and view all the answers

<p>Adequate arrangements for fire protection are in place (C)</p> Signup and view all the answers

<p>They should be kept under lock and key (C)</p> Signup and view all the answers

<p>The Verification Narrative Report (A)</p> Signup and view all the answers

<p>Enclosures or security personnel should be provided (D)</p> Signup and view all the answers

<p>They should be stocked on the ground with unserviceable materials under them (D)</p> Signup and view all the answers

<p>They must have proper arrangements for fire protection and safety (B)</p> Signup and view all the answers

<p>$\frac{22}{7} R^2$ (B), $\pi R^2$ (D)</p> Signup and view all the answers

<p>Multiply the volume in cubic decimetres by the specific gravity. (B)</p> Signup and view all the answers

<p>One cubic decimetre (D)</p> Signup and view all the answers

<p>Calculate the cubical contents in cubic decimetres. (A)</p> Signup and view all the answers

<p>The quantity marked on the receptacles. (B)</p> Signup and view all the answers

<p>Height x Length x Breadth (D)</p> Signup and view all the answers

<p>The quality of the fluid specified. (C)</p> Signup and view all the answers

<p>Rectangular containers (C)</p> Signup and view all the answers

<p>Trust the supplier’s declared weight and volume. (C)</p> Signup and view all the answers

<p>The weight of the fluid (D)</p> Signup and view all the answers

Ensuring materials match descriptions/specifications in records, investigating any discrepancies.

Verified annually.

Verified every two years.

Verified every 3 years.

Verified every 6 months.

Verified yearly.

Verified every 2 or 3 years depending on the type of item.

Measures to prevent and control fires in storage areas.

Ensure fire extinguishers are readily accessible and fire buckets are full of water/sand in storage areas.

Keep inflammable materials separate from combustible items like wood.

Comply with regulations for managing explosives and dangerous materials.

Issue items in the order they were received, not from fresh receipts first.

Inspect large depots and yards to ensure all stored materials are accounted for.

Inspect and audit the methods for storing, issuing, and recording inventories in stores.

The Controller of Stores manages distribution to the whole railway, ensuring needs match supplies.

Locally manufactured items should be stored on subordinate accounts, not on main stock.

A completion report submitted at the end of a stock verification process. It details information like dates, working days, and discrepancies found.

The Completion Report includes information about the depot, class of stores, unit prices, verification dates, number of days worked, number of items, and discrepancies found.

After verification, the Stock Verifier updates their field book and stock sheet with the actual stock figures. The Stores Accounts Officer compares these to the priced ledger and adjusts the records accordingly.

If there's an excess, meaning the actual stock is more than recorded, the difference is posted as a receipt in the ledgers. If there's a shortage, it's treated as an issue.

The Completion Report is reviewed by an authorized Inspector and then submitted to the Stores Accounts Officer for final approval.

Using weight instead of counting for large quantities of small items to save time and effort. A 5% or 100 items sampling is used for weighing.

A 5% or 100 items (whichever is less) is counted to calculate the weight ratio.

Weighing maximum possible unit quantities each time to get most accurate result.

Using length, area or volume to estimate total weight, when scale balances are unavailable. Requires 2% for steel, 10% for others.

Using measurement and sample weighing to approximate total weight of a large stock.

If estimated weight closely matches depot record, the record can be considered accurate.

Re-evaluate all measurements and weighing if considerable difference is found between estimated and recorded weight.

Weigh all valuable articles entirely regardless of scale capacity.

Determine weight by measuring heavy items (like steel plates) and using formulas/conversion factors provided by railway admin.

Keep a detailed record of the way each weighings/measurements are performed in the field book.

The Stock Verifier examines materials to ensure they match records. They check a percentage of bins or bags, and if accurate, accept the rest. If errors are found, the entire stock must be checked.

The Ward Keeper acts as a representative of the Stores Department during verification. They initial the field book to acknowledge agreed-upon stock figures and issue a certificate confirming all items were verified.

The Completion Report summarizes the entire stock verification process. It includes details such as dates, working days, and any discrepancies found.

The Ward Keeper and Section Officer of the Stores Accounts Office both sign the Completion Report.

If any items are missing during verification, the Stock Verifier must explain the reason for the omission in the Completion Report.

Measurement (length, area, volume) is used to estimate the weight when scale balances are unavailable. A specific percentage (e.g., 2% for steel, 10% for others) is used for calculation.

If the estimated weight based on measurement or sample weighing closely matches the depot record, the record is considered accurate.

If there is a considerable difference between the estimated weight and the recorded weight, all measurements and weighings need to be re-evaluated.

For heavy items like steel plates, the weight is determined by measuring them and then using formulas or conversion factors provided by the railway administration.

A manuscript register maintained by the Inspector of Stores Accounts to record details of each stock verification process. It contains information about the depot, date of verification, Stock Verifier, and completion details.

A report submitted by the Stock Verifier at the end of a verification process. It summarizes the findings, discrepancies, and other relevant details.

The Stores Accounts Officer checks the work of the Inspector and Verifiers, reviews completion reports, and ensures all verification processes are properly documented.

A regular inspection of stock held in various locations, including stores department, subordinate units, and work sites.

The frequency of stock verification varies depending on the type and value of the materials.

The Verification Register contains key columns to record information about the stock verification process. These include details like Serial Number, Depot Name, Dates, and Stock Verifier.

This register provides a comprehensive record of all verification activities and is essential for ensuring timely and accurate stock management.

Checking if the actual amount of stored materials matches the records. This involves comparing quantities, quality, and condition.

The difference between the actual stock and the recorded amount that triggers further investigation. It's usually 2% of total transactions or ₹5,000, whichever is higher.

When materials are incorrectly categorized in the records, leading to confusion and potential losses.

Materials stored without proper authorization, potentially leading to misuse or waste.

Items that exceed the current demand and have been sitting in storage for over a year, indicating potential waste or inefficiency.

Storing materials in a secure way to prevent loss, damage, or deterioration.

Measures to prevent and control fires in storage areas, such as fire extinguishers and fire-resistant materials.

A document summarizing the stock verification process, including details of discrepancies found and actions taken.

They are travelling officers who verify tickets and ensure fare compliance. They also check the validity of the ticket.

They oversee the management and distribution of stationery and forms within a railway station.

They inspect the condition of platforms, ensuring they are safe for passengers and train operations.

Dead stock, tools, and low-value items like notice boards aren't always checked because they pose less risk of major discrepancies.

They don't directly verify small tools, but they examine the system in place for their management and ensure proper handling.

These are small and frequently consumed supplies, and are not always verified due to their low value and frequent replenishment.

These are used as packing or support materials in transport. These materials are not considered valuable enough to track in detail.

It summarizes a verification process, providing details like dates, verification days, and any discrepancies found.

It is reviewed by an authorized Inspector and then submitted to the Stores Accounts Officer for final approval.

The process of ensuring that the correct amount of fluid is in storage, based on measured volume and specific gravity.

The volume of a cylindrical fluid container is calculated by multiplying the area of the circular base by the height.

The volume of a rectangular fluid container is calculated by multiplying length, breadth, and height.

Verify fluid stock in litres by converting the container's volume (in cubic decimetres) to litres, knowing 1 cubic decimetre = 1 litre.

Verify fluid stock in kilograms by first calculating volume in cubic decimetres, then converting to water weight (1 kg per cubic decimetre), and finally adjusting for the fluid's specific gravity.

Unopened containers with intact seals are presumed to contain the amount of fluid stated on the label.

Goods supplied by well-known firms with established reputations can be accepted as per the quantity marked without opening the package.

Verification methods include measuring container volume, weighing fluid, or accepting the stated quantity for unopened receptacles from reputable firms.

A completion report details the dates, working days, and any discrepancies found during stock verification.

The completion report serves as a record of the stock-taking process, including any discrepancies found. It's reviewed and approved by authorized personnel.

To determine the length of belting in a coil, add the hole diameter to the outside diameter, multiply by the number of laps, then multiply by 0.01571. The result is the belting length in meters.

Imported goods, if packaged by reputable firms, can be accepted based on the weight or number marked on the package. Opening the package is not always necessary.

When items are issued based on quantity but billed by weight, stock verifiers must verify the weight against the issued quantity to prevent overbilling.

If weighing or counting is interrupted, the already counted or weighed portion should be separated from the remaining stock.

The stock verifier is responsible for ensuring that all materials removed from racks, etc. are correctly placed back in their designated locations.