Station Outstanding Clearance Procedures

<p>After the employee has been given the opportunity to provide their explanation. (D)</p> Signup and view all the answers

<p>The Administration should seek the necessary sanction to write off the outstanding debts. (C)</p> Signup and view all the answers

<p>The employee's objection should be subjected to scrutiny and a formal disciplinary process if found to be unjustified. (B)</p> Signup and view all the answers

<p>To act as a liaison between station staff and the Accounts Office. (C)</p> Signup and view all the answers

<p>To record details of admitted debits and facilitate their scrutiny by the Outstandings Branch. (C)</p> Signup and view all the answers

<p>Failure to collect freight from siding holders (A)</p> Signup and view all the answers

<p>Keep tariffs updated based on rate advices and circulars (B)</p> Signup and view all the answers

<p>The employee may face disciplinary action, including recovery of the amount from their salary. (D)</p> Signup and view all the answers

<p>Conducting background checks on all new employees. (D)</p> Signup and view all the answers

<p>To prioritize clearing outstandings older than three months (A)</p> Signup and view all the answers

<p>To provide a comprehensive overview of outstanding debts at different levels (C)</p> Signup and view all the answers

<p>Deduct the debit from the staff member's next paycheck (A)</p> Signup and view all the answers

<p>Monthly (C)</p> Signup and view all the answers

<p>To set target levels for outstanding debts at the end of each financial year (D)</p> Signup and view all the answers

<p>The total amount of outstanding debts collected each year (B)</p> Signup and view all the answers

<p>Initiating special drives to clear outstandings (A)</p> Signup and view all the answers

<p>To identify instances of freight evasion (D)</p> Signup and view all the answers

<p>To arrange for the prompt clearance of station outstandings. (A)</p> Signup and view all the answers

<p>Six months of the close of the month of accountal. (D)</p> Signup and view all the answers

<p>One week. (D)</p> Signup and view all the answers

<p>By paying the amount in cash immediately. (C)</p> Signup and view all the answers

<p>To encourage the staff member to pay the amount in installments from their own resources. (C)</p> Signup and view all the answers

<p>To prevent potential financial losses and irregularities. (A)</p> Signup and view all the answers

<p>The Accounts Office. (B)</p> Signup and view all the answers

<p>Cases exceeding the time frame for raising debits due to unforeseen circumstances. (A)</p> Signup and view all the answers

<p>Make good the amount immediately in cash. (D)</p> Signup and view all the answers

<p>Short remittances or discrepancies in cash handling. (A)</p> Signup and view all the answers

<p>When the Accounts Office determines an error in station returns. (A)</p> Signup and view all the answers

<p>Immediately make good the amount in cash. (B)</p> Signup and view all the answers

<p>Within six months of the end of the month when transactions were recorded in station returns. (D)</p> Signup and view all the answers

<p>The Commercial Department (A)</p> Signup and view all the answers

<p>Within one week (D)</p> Signup and view all the answers

<p>When the debits are the result of errors recognized by the Inspectors of Station Accounts. (A), When the debits are based on discrepancies identified by the Audit Department officials. (B)</p> Signup and view all the answers

<p>Errors discovered by the Audit Department officials (A), Errors detected by the Inspectors of Station Accounts (C)</p> Signup and view all the answers

<p>The staff concerned should immediately make good the admitted debits in cash. (A)</p> Signup and view all the answers

<p>Consider paying the amount in cash in suitable installments, if possible. (B)</p> Signup and view all the answers

<p>They create and maintain a liaison between the Station Staff and the Accounts Office, working alongside the Divisional Commercial Offices. (A)</p> Signup and view all the answers

<p>Tariffs are up-to-date and relevant rate changes are studied (D)</p> Signup and view all the answers

<p>Ensure all debits are immediately written off (B)</p> Signup and view all the answers

<p>To enable systematic monitoring of outstanding clearance (A)</p> Signup and view all the answers

<p>Wagons are placed without surrendering railway receipts (D)</p> Signup and view all the answers

<p>Link between wagons placed and relevant invoices (A)</p> Signup and view all the answers

<p>To minimize the risk of accumulating unjustified debits (A)</p> Signup and view all the answers

<p>Inspecting officials at station level (D)</p> Signup and view all the answers

<p>Outstandings from admitted debits and those over three months old (A)</p> Signup and view all the answers

<p>To ensure timely raising of debits against stations (B)</p> Signup and view all the answers

<p>To act as an intermediary between the Accounts Office and the station staff (B)</p> Signup and view all the answers

<p>When an employee fails to provide adequate documentation to support their objection to a debit (B)</p> Signup and view all the answers

<p>Refer the case to the Railway Servants (Discipline and Appeal) Rules, 1968 for potential disciplinary action (B)</p> Signup and view all the answers

<p>All of the above (D)</p> Signup and view all the answers

<p>Allow the employee to pay the amount in cash without raising a formal debit (B)</p> Signup and view all the answers

<p>Allowing employees to object to the debit and provide any relevant evidence or explanations (D)</p> Signup and view all the answers

<p>The possibility of disciplinary action if the situation is caused by negligence or inefficiency (D)</p> Signup and view all the answers

<p>Consider disciplinary action if the debits are not a result of genuine errors (B)</p> Signup and view all the answers

<p>Disciplinary action should be taken according to the Railway Servants (Discipline and Appeal) Rules, 1968 (D)</p> Signup and view all the answers

<p>To act as a liaison between the station staff and the Accounts Office (C)</p> Signup and view all the answers

<p>The employee should be subject to disciplinary action according to the Railway Servants (Discipline and Appeal) Rules, 1968 (D)</p> Signup and view all the answers

<p>After the employee has had the opportunity to provide remarks (B)</p> Signup and view all the answers

<p>Ensuring prompt and fair resolution of disputes (B)</p> Signup and view all the answers

<p>Prompt action should be taken to obtain necessary sanction for writing off the debt, either fully or partially. (B)</p> Signup and view all the answers

<p>To identify trends and areas requiring improvement in financial management (C)</p> Signup and view all the answers

<p>Within six months of the close of the month of accountal. (D)</p> Signup and view all the answers

<p>Consider making partial payments from their own resources in suitable installments. (C)</p> Signup and view all the answers

<p>Reducing the time frame for stations to respond to debits raised against them. (A)</p> Signup and view all the answers

<p>Special emphasis should be placed on clearing them. (D)</p> Signup and view all the answers

<p>Inspecting Officials (B)</p> Signup and view all the answers

<p>Sidings are prone to accidents that disrupt freight movement. (D)</p> Signup and view all the answers

<p>To identify any discrepancies between wagon placement and freight invoices. (A)</p> Signup and view all the answers

<p>Failure to surrender railway receipts and pay freight promptly. (B)</p> Signup and view all the answers

<p>Ensuring all staff members are aware of their outstanding debits. (B)</p> Signup and view all the answers

<p>To ensure the timely recovery of outstanding payments. (C)</p> Signup and view all the answers

<p>The Commercial and Accounts Department (C)</p> Signup and view all the answers

<p>By setting targets for clearing outstandings at the end of each financial year. (B)</p> Signup and view all the answers

<p>Imposing strict penalties on staff responsible for outstandings. (C)</p> Signup and view all the answers

Amounts owed by employees for errors or negligence.

Measures taken when an employee fails to meet responsibilities.

Failure to take proper care in performing a task.

Positions that involve managing cash transactions.

Employees temporarily replacing others during their absence.

Manager responsible for overseeing railway employees and budgets.

Canceling or reducing an employee's owed amount.

Debits disputed by the employee due to errors.

Department managing unresolved employee debts.

Process for employees to contest debits and penalties.

Outstanding amounts owed by stations that require clearance.

Department responsible for managing station outstanding clearances.

Quick resolution of outstanding accounts.

Charges raised against stations for outstanding payments.

Process of collecting amounts acknowledged as owed by staff.

Denials of reimbursement by the cashier due to errors or discrepancies.

Collecting large debits in smaller, manageable payments.

Large outstanding amounts that may take time to recover.

Advice given casually to assist in debt repayment.

Specific situations that may require different handling of outstanding accounts.

Steps needed to recover a debit from responsible staff's pay.

Personnel responsible for overseeing tariff corrections at stations.

Regular revisions made to station rate schedules and fares.

Special initiatives aimed at reducing outstanding payments.

Entities or individuals responsible for freight in sidings.

Regular checks aligning outgoing wagons and freight invoices.

Freight wagons arriving at the station for unloading.

Costs associated with shipping goods by rail.

Charge for delayed unloading beyond a set period.

Initiatives aimed at reducing outstanding payments systematically.

Errors that need to be rectified in financial postings.

Amounts acknowledged as owed by staff and require collection.

Repeated failure to perform duties correctly over time.

Deliberate actions that lead to mistakes or issues.

Collaboration between station staff and accounts office for outstanding clearance.

Steps taken to collect amounts owed by employees.

Guidelines to ensure quick clearance of station debits.

Careful examination of disputed charges.

Debits should be raised within six months of transaction closure.

Actions taken to address employee inefficiency or misconduct.

Immediate cash payment for debits of ₹10 or less that are admitted.

Formal notice sent to an employee regarding penalties.

Consequences imposed due to carelessness in duties.

Collecting larger admitted debits through smaller pay deductions.

Regulations guiding disciplinary actions against railway staff.

Informal advice to staff to pay large debits from personal funds.

Function of bridging communication between departments.

Unique situations requiring different handling of outstanding accounts.

Accountability of the Accounts Office for correctly raising debits.

Stations must respond to debits within one week.

The process for resolving overdue payments owed by stations.

Debits should typically be raised within six months of month-end transactions.

Collecting admitted debits of ₹10 or less instantaneously from staff.

Collecting larger admitted debts through smaller deductions from pay.

Amounts acknowledged by staff as owed, requiring collection.

The coordination between station staff and Accounts Office for clearances.

Guidelines suggesting how to manage large debits for staff.

Guidelines designed to ensure prompt clearance of station debts.

Stations are required to respond to debits within one week.

Different management procedures for unique situations regarding debts.

Accurate recording of tariff updates by station staff.

Keeping records of outstandings for systematic tracking.

Targeted initiatives to reduce outstanding payments.

Obligations of entities managing freight in sidings.

Unpaid charges related to freight delivery.

Fees applied for late unloading of freight.

Monitoring amounts acknowledged as owed by staff.

The act of giving up receipts for freight after delivery.

Steps to collect admitted amounts owed by employees.

Scrutinizing disputed debits according to rules.

Comments from temporary staff on their debits.

Approval needed to write off or collect debits.

Analysis of large amounts due to negligence.

Written notice of imposed penalties for negligence.

Bridge between station staff and the Accounts Office.

Collecting monetary loss caused by employee actions.

Debits must be raised within six months.