17 Questions
What are some elements that can be included in a specialized email signature?
Closing remarks, Name and position, Name and logo of the institution, Disclaimer policies
What should be avoided in a specialized email signature?
Quotations, Unnecessary logos and designs
Why is it recommended to create different signatures for different occasions?
To tailor the signature to the specific context or recipient
What is one of the purposes of delayed sending of emails?
To respond to recipients within specified office hours
What are some key tips for maintaining professionalism in the creation of an email signature?
Use a specific font style, size, and color; Keep the most important parts in bigger fonts
How should one match the formatting of a signature with the email?
Match the formatting with the formatting in the email
What are three types of recipients in an email message?
To, CC, BCC
What are some tips for creating a subject line in an email?
Keep it short, remove filler words, add nature of email in first words, include a call to action, personalize the subject line, avoid all caps
What is the purpose of the body of an email?
To include all parts of the email, follow a letter-like structure with salutations, body, and closing remarks
What is the function of the signature in an email?
To provide the name of the sender
Why is it important to include a call to action in the subject line?
To prompt the recipient to take a specific action
What is the main difference between CC and BCC recipients in an email?
CC recipients can be seen by others, while BCC recipients are hidden
What are the two types of bullet points commonly used in emails?
Unordered bullets and Ordered bullets
What is the recommended file format for signed documents attached to emails?
How can you refer to previous statements in another email when using bullet points?
Quotations
What are some examples of file attachments commonly included in emails?
PDFs, word documents, spreadsheets, presentations, images, etc.
What is an example of a statement you should include when attaching a signed document to an email?
Example: Attaching a risk assessment document (in PDF)
Test your knowledge on specialized email functions related to adding signatures in emails. Explore topics such as including closing remarks, name and position, institution's name and logo, and disclaimer policies. Learn tips on creating specialized signatures for different occasions and matching formatting with the email content.
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