Special Events Unit Policy Overview

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Questions and Answers

What is a requirement for members of the Miami Police Department to engage in extra duty employment?

The activity must have prior departmental approval. (correct)

They must be off duty for at least 24 hours.

They must have served for at least one year.

All members are allowed to work any extra duty job.

Which unit is responsible for coordinating the police services at special events in Miami?

Special Events Unit (correct)

Traffic Management Unit

Emergency Response Team

Field Operations Division

What is considered a privilege regarding extra duty jobs for members of the Miami Police Department?

Directing traffic at construction sites

Working any job without prior approval

Taking part in special event planning

Engaging in extra duty employment (correct)

What type of extra duty assignment is typically short-term and non-repetitive?

Temporary Extra Duty Police Jobs Signup and view all the answers

Which of the following accurately describes the responsibilities of the Special Events Unit?

Planning and analysis of police services for special events Signup and view all the answers

What is the definition of 'Permanent Extra Duty Police Jobs'?

Assignments that extend more than one month involving the same employer. Signup and view all the answers

What does the Special Events Unit monitor alongside extra duty employment?

Roadway construction projects Signup and view all the answers

What is the policy regarding job basis members working extra duty jobs?

They are prohibited from working extra duty jobs. Signup and view all the answers

What is required for a temporary extra duty job to receive final approval?

Payment of the surcharge voucher Signup and view all the answers

Who is responsible for submitting temporary extra duty job requests?

The member requesting the job Signup and view all the answers

What is a member required to do when a replacement is needed for their job?

Secure written notification to the Special Events Unit Signup and view all the answers

What should members do if they encounter a problem at the job site?

Inform the Special Events Unit immediately Signup and view all the answers

What is the maximum amount of time extra duty jobs may be extended without incurring surcharges?

Fifteen minutes Signup and view all the answers

Which of the following is prohibited in terms of signing up for temporary extra duty jobs?

Individuals signing up for other members Signup and view all the answers

In the case of special request temporary jobs, what is the role of the requesting officer?

Temporary coordinator Signup and view all the answers

What must the applicant complete to request a temporary extra duty job?

Application for Volunteer Extra Duty Police Services form Signup and view all the answers

Who issues the surcharge voucher for temporary extra duty jobs?

Special Events Unit member Signup and view all the answers

If a member cannot find a replacement of the same rank, what is the next option?

Select a replacement of one rank higher Signup and view all the answers

What must members do if they are unable to work their extra duty job?

Contact the job coordinator immediately. Signup and view all the answers

Who is prohibited from working the job if they hold a rank higher than the job coordinator?

Any member involved in the job. Signup and view all the answers

How will the job coordinator select officers for the permanent extra duty job?

Based on job performance and dependability. Signup and view all the answers

What happens if an officer fails to show for a Special Event?

Their hours will be assessed to double. Signup and view all the answers

Who is responsible for resolving disputes between members and job coordinators?

The Special Events Unit Commander. Signup and view all the answers

What must a member include when registering for a job in the Special Events?

A valid direct phone contact number. Signup and view all the answers

What is true about the Special Events that are considered last minute jobs?

They will open on a sign and work basis. Signup and view all the answers

How are hours assigned for past special events considered?

All hours reported count. Signup and view all the answers

What is a Special Request Temporary Job?

A job that occurs on short notice and is non-repetitive. Signup and view all the answers

Which of the following is not included in the definition of Special Events?

Long-term assignments Signup and view all the answers

What is the purpose of the Extra Duty Trak software program?

To monitor and coordinate extra duty jobs and special events. Signup and view all the answers

What defines a Non-Supervised Job?

A job staffed by three or fewer officers without supervision. Signup and view all the answers

Which action must occur before an Extra Duty job can be officially approved?

Preliminary approval from the area Neighborhood Commander. Signup and view all the answers

How is a Supervised Job characterized?

It requires a supervisor of Sergeant rank or above. Signup and view all the answers

Which best describes Outside Employment?

Employment outside of the duties of a police officer. Signup and view all the answers

What is the role of the Special Events Unit?

To coordinate all extra duty jobs and special events. Signup and view all the answers

What does the Surcharge refer to?

An administrative fee set according to city code. Signup and view all the answers

Who is responsible for submitting appropriate documentation for a Special Request Temporary Job?

The member who receives the job. Signup and view all the answers

What must the temporary coordinator do after completing the job?

Notify the Special Events Unit of any job issues and changes. Signup and view all the answers

In an emergency situation where the Special Events Unit is closed, who has the authority to approve extra duty police jobs?

The on-duty Field Duty Lieutenant. Signup and view all the answers

What is the deadline for the job coordinator to submit the updated operational plan for permanent jobs?

December 15th of the preceding year. Signup and view all the answers

What document must be created and maintained by the Special Events Unit for each permanent extra duty job?

A job file containing specific information. Signup and view all the answers

What is the purpose of the FEIN form in the job file for permanent extra duty jobs?

To include the employer's tax identification number and surcharge collection information. Signup and view all the answers

By when must the job coordinator finalize any changes to the job schedule on Extra Duty Trak?

By the 5th of the following month. Signup and view all the answers

Who is responsible for coordinating schedules and acting as a liaison between the City of Miami Police Department and the employer?

The job coordinator. Signup and view all the answers

What action must the Field Duty Lieutenant take after approving an emergency job?

Notify the Special Events Unit Supervisor or Commander via email. Signup and view all the answers

Which report must the job coordinator submit to the Special Events Unit by the 5th of the following month?

Surcharge report. Signup and view all the answers

What determines the assignment of members in Special Events Unit for special details?

Training, qualifications, or experience Signup and view all the answers

Who has the authority to cancel an approved Extra Duty Job?

The Chief of Police or designee Signup and view all the answers

How are Extra Duty Jobs paid in relation to rank?

At the required rank, not the individual's rank Signup and view all the answers

What is the minimum number of officers required for a job to necessitate a supervisor?

Four officers Signup and view all the answers

What role can sergeants work in for Special Events?

Only as sergeants Signup and view all the answers

Under what condition can lieutenants work as sergeants in temporary jobs?

As a last minute fill in after effort to fill at required rank Signup and view all the answers

Which statement about supervisors is true in the context of Extra Duty Jobs?

Supervisors cannot supervise jobs coordinated by their subordinates Signup and view all the answers

What is the requirement for officers working in non-supervised jobs?

Three officers or less with no supervisor required Signup and view all the answers

In which scenario can captains work in a temporary job in a role other than captain?

Only as a last minute fill in after reasonable efforts to fill the job Signup and view all the answers

What is the consequence for a member who fails to attend a special event due to a 'No Show'?

Written reprimand and a 30 day suspension from extra duty Signup and view all the answers

What uniform is required for members working extra duty assignments?

Complete police uniform (Class B) Signup and view all the answers

What should a member do if they go beyond their anticipated transfer time during an extra duty job?

Provide an update to the Communications Section Signup and view all the answers

How long is the suspension for a member's second occurrence of being a 'No Show'?

60 days Signup and view all the answers

In which situation is a member authorized to not wear the complete police uniform while working an extra duty job?

With prior approval from the Special Operations section Commanding Officer Signup and view all the answers

When is the authorization to work extra duty jobs immediately suspended?

When placed on limited duty status Signup and view all the answers

What must a member do upon completion of an extra duty job?

Check out of service (06) Signup and view all the answers

What is the maximum suspension duration for a member's fourth occurrence of being a 'No Show'?

One year Signup and view all the answers

What must be stated in the narrative when reporting a line-of-duty injury during supervised extra duty employment?

Extra Duty Employment Signup and view all the answers

Which of the following is NOT a permissible outside employment activity for members of the Miami Police Department?

Providing legal advice Signup and view all the answers

What is the compensation rate for extra duty jobs worked on designated extra duty holidays?

Time and one half of the extra duty rate Signup and view all the answers

If a member is injured during non-supervised extra duty employment, who must they contact?

Their commanding officer or designee Signup and view all the answers

What consequence applies to permanent outside employers of police officers who provide police services?

They will be billed for their administrative surcharges Signup and view all the answers

Which of the following statements is true regarding job coordinators in extra duty jobs?

They are only paid for the time worked on the job Signup and view all the answers

What is required for a police officer to engage in outside employment?

They should not create a conflict of interest with the City Signup and view all the answers

What rate applies to extra duty jobs categorized as special events?

Time and a half of the extra duty rate Signup and view all the answers

What are members prohibited from doing in relation to outside employment?

Using City property or equipment for outside employment Signup and view all the answers

What is the maximum number of hours a member can work during a 24-hour period, combining extra duty and on-duty hours?

16 hours Signup and view all the answers

What must a member do if they are suspended but scheduled for an extra duty job?

Notify the Special Events Unit Signup and view all the answers

What is the consequence for a member arriving late to an extra duty job?

They may be removed from the job Signup and view all the answers

What is the maximum number of extra duty hours a member can work in a given week?

36 hours Signup and view all the answers

If a member calls in 'I' or 'IF' to an extra duty job, what is the result for their ability to work other extra duty jobs?

They cannot work any other extra duty job for 24 hours Signup and view all the answers

What must a member do if they will be late to an extra duty job?

Notify the Special Events Unit at least one hour prior to arrival Signup and view all the answers

What action is required if the Special Events Unit is closed and a member needs to notify about being late?

Notify the Communications department Signup and view all the answers

What is the consequence of failing to report to an extra duty job at the designated place and time?

They may face progressive discipline Signup and view all the answers

How long is the period a member cannot work any extra duty job after calling in 'I' or 'IF' for regular duty?

24 hours Signup and view all the answers

Which of the following statements is true regarding captains and extra duty jobs?

Captains can work as officers on permanent single officer jobs Signup and view all the answers

Under what circumstances are probationary police officers allowed to work extra duty jobs?

After successfully completing Phase VI with written approval from their shift Field Training Lieutenant. Signup and view all the answers

What impact does receiving a 'needs improvement' rating have on a sworn member's ability to work extra duty jobs?

They are restricted from police-related extra duty employment until they achieve a satisfactory rating. Signup and view all the answers

What is required for any member wishing to volunteer for extra duty assignments without compensation?

They must obtain written approval from the Chief of Police. Signup and view all the answers

Which of the following situations would prohibit a member from taking an extra duty job?

The member has a conflict of interest with their extra duty responsibilities. Signup and view all the answers

What should a commanding officer do if a member's extra duty working privileges are suspended?

Immediately inform the member and the Special Events Unit. Signup and view all the answers

Which type of location for an extra duty assignment is explicitly prohibited?

An establishment involved in a labor dispute. Signup and view all the answers

How should appeals to the extra duty employment restriction policy be submitted?

In writing to the appropriate section commander. Signup and view all the answers

What is the purpose of suspending extra duty working privileges for a member?

To ensure members focus on their primary duties within the department. Signup and view all the answers

What condition must be met for a section commander to grant authorization for extra duty assignments in exigent circumstances?

A written approval must be documented and submitted to the special events unit without exception. Signup and view all the answers

Which extra duty condition pertains specifically to members listed as 'not qualified' with their service weapon?

They are prohibited from working any extra duty jobs until qualified. Signup and view all the answers

Study Notes

Policy Overview

Miami Police Department's policy ensures organized police services for special events.
Members can engage in extra duty employment only with prior approval; extra duty is a privilege, not a right.
Job basis members are prohibited from extra duty jobs.

Organization Structure

The Special Events Unit operates within the Specialized Operations Section under Field Operations Division.

Responsibilities of the Special Events Unit

Plans, implements, and analyzes police services for public safety during special events in Miami.
Coordinates staffing, payroll, pre-event logistics, and post-event analysis.
Monitors extra duty employment linked to roadway construction and utility work, directing traffic as needed.

Job Definitions

Extra Duty Police Jobs: Approved assignments providing non-routine police services to private entities.
Temporary Extra Duty Jobs: Short-term, often arising on short notice, need prior approval.
Permanent Extra Duty Jobs: Long-term jobs extending beyond a month, requiring a structured approval process.

Administrative Procedures for Jobs

Extra Duty Job requests require preliminary approval from the Neighborhood Commander.
The Special Events Unit assesses necessary staffing based on event scope, expected attendance, and potential risks.
Final job approval and notifications are handled by the Special Events Unit.

Special Request Temporary Jobs

Members may bring jobs given directly by private employers into the Special Events Unit.
The member becomes the temporary coordinator responsible for job documentation and payroll.

Use of Extra Duty Trak Software

A software system used for coordinating extra duty jobs, monitoring member participation, and managing payroll.
Allows members to search, sign up for jobs, and access job information and requirements.

Job Coordinator Duties

Job coordinators oversee personnel, schedules, and compliance for permanent extra duty jobs.
Responsible for annual operational plans submitted for approval by December 15th.

Special Events Coordination

Special Events require meticulous planning, scheduling, and coordination with external resources.
Special Events Unit selects officers for jobs based on prior assignment hours.

Officer Selection and Responsibilities

Preference for filling extra duty jobs is based on required rank and officer's performance.
Officers must notify the Special Events Unit of any changes or issues occurring at the job site.

Employment Rules

Supervisors cannot work extra duty jobs coordinated by subordinates.
Sergeants and Lieutenants have specific roles, primarily designated as supervisors during special events.

General Conduct and Disciplinary Measures

Cancellations of jobs can occur due to conflicts or negative impacts on department image.
The Special Events Unit Commander resolves disputes and holds coordinators accountable for job performance.### Job Assignment Guidelines
Captains may work as supervisors or police officers in permanent positions and on special temporary jobs.
Captains cannot work under another captain unless exceptions are approved by the Special Operations Section Commander.
Members must not exceed working 16 hours within a 24-hour period, including extra duty hours.
The maximum extra duty hours per week is limited to 36 hours, with exceptions requiring Commander approval.

Attendance and Notification

Attendance at scheduled extra duty jobs is mandatory to ensure officer safety.
Officers who do not report on time face progressive disciplinary actions.
Notification of tardiness must occur at least one hour before the job starts, calling Communications if the Special Events Unit is closed.

Call-in Procedures

Members unable to attend must call the Special Events Unit one hour prior to shift; otherwise, they face a 24-hour prohibition on extra duty jobs.
Calling in "I" or "IF" leads to restrictions on attending regular duty for 24 hours, unless granted exceptions.

Consequences for Non-Attendance

Failing to attend a special event due to calling in "I" or being a "No Show" results in disciplinary actions, including potential suspensions from extra duty jobs ranging from 30 to 120 days or longer.
Disciplinary actions escalate with repeated occurrences.

Uniform and Conduct Standards

Members must wear complete police uniforms for extra duty, with failure resulting in removal and forfeiting pay.
Compliance with radio communication protocols is mandatory during extra duty jobs.

Restrictions on Extra Duty Employment

Members on limited duty or applying for workers' compensation cannot accept extra duty assignments.
Probationary officers cannot work extra duty while in Field Training, except with Chief of Police approval.
Ratings of "needs improvement" halt extra duty eligibility until a satisfactory review is received.

Appeals Process and Management Authority

Appeals regarding extra duty restrictions must be written and directed to the appropriate section commander.
Commanding officers must inform the Special Events Unit about suspensions, which are not disciplinary but to prioritize departmental responsibilities.

Volunteer Extra Duty Roles

Members wishing to work unpaid volunteer roles must secured written approval from the Chief of Police beforehand.

Outside Employment Guidelines

Outside jobs must not conflict with City employment and cannot be performed during regular hours or on City property.

Incident Reporting for Line of Duty Injuries

Reports for injuries during supervised extra duty adhere to departmental protocols, noting "Extra Duty Employment."
If unsupervised, the member must contact the appropriate commanding officer for reporting procedures.

Pay Rates for Extra Duty

Extra duty job rates follow the prevailing rate set by the Chief of Police, with higher pay rates during designated holidays.
Coordinators are paid only for the time worked on the job, without additional compensation.

Administrative Surcharges

External employers requiring police services must pay an administrative surcharge; details are available from the Special Events Unit or the Budget Unit.
Monthly billing applies for permanent outside employers.

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Description

This quiz covers the policies, organization, responsibilities, and procedures of the Special Events Unit within the Miami Police Department. Test your knowledge on the guidelines that govern police services for special events and extra duty assignments. Understand the foundational elements of these operations to better engage in departmental activities.