SMS SUBPART F – SMS DOCUMENTATION AND RECORDKEEPING

Questions and Answers

To describe the accountable executive's responsibilities

To maintain records of safety assurance processes

To outline the certificate holder's safety policy and objectives (correct)

To coordinate with external organizations or contractors

Until the control is no longer relevant to the operation (correct)

Indefinitely

For a minimum of 5 years

For a maximum of 5 years

The accountable executive (correct)

The certificate holder

The external organizations or contractors

The safety personnel

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Study Notes

The certificate holder must develop and maintain SMS documentation that describes:
Safety policy and objectives
SMS requirements for operations
Accountability, responsibilities, and authorities of accountable executive and safety personnel for SMS processes and procedures
SMS processes and procedures

The certificate holder must maintain records of:
Outputs of safety risk management processes (retained as long as the control remains relevant to the operation)
Outputs of safety assurance processes (retained for a minimum of 5 years)
Training provided under GACAR § 5.91 for each individual (retained for a minimum of 5 years after completion)
Communications provided under GACAR § 5.93 (retained for a minimum of 5 years)

The accountable executive must establish an SMS implementation plan for effective SMS implementation
The implementation plan must be:
Documented
Include procedures for coordination with external organizations or contractors where applicable