630-8 secondary employment

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Questions and Answers

What may happen to members who close assignments at zero hours worked?

They will receive additional pay

They will be subject to discipline (correct)

They will be exempt from submitting Form 191 P.D.

They will be Eligible for secondary employment

What is required for unapproved cancellations?

Approval from the division commander

Submission of Form 191 P.D. (correct)

Reporting to the Board of Police Commissioners

Coordination with the chief of police

What is a coordinator's responsibility?

All of the above

To receive a fee or commission for coordinator duties

To identify themselves as coordinators during the application process (correct)

To advise employers of the current secondary employment pool rates

What do coordinators enter into SEMS?

All secondary employment assignments Signup and view all the answers

What is a consequence of bypassing the self-cancellation process?

Discipline Signup and view all the answers

What is a coordinator's compensation for coordinator duties?

An hourly fee schedule rate Signup and view all the answers

Who adopts policies regarding secondary employment?

The Board of Police Commissioners Signup and view all the answers

What is the purpose of Form 191 P.D.?

To report unapproved cancellations Signup and view all the answers

What is required when a member submits a self-cancellation?

A detailed explanation in the comments box Signup and view all the answers

What happens if a member has more than two 'OTHER' cancellations within 30 days?

The member's privilege of working secondary employment is suspended for the next month Signup and view all the answers

What initiated when a member selects a cancellation reason?

A 'Cancel Pending' request Signup and view all the answers

What happens to the original job assignment until the 'Cancel Pending' request is resolved?

The original owner of the job assignment retains the assignment Signup and view all the answers

What is required to remove a self-cancellation from a member's work schedule?

The job assignment being transferred or removed by the job coordinator Signup and view all the answers

What happens to the job coordinator when a member selects 'OTHER' as a cancellation reason?

The job coordinator is notified Signup and view all the answers

What is the purpose of the 'Transfer' option?

To transfer a job assignment from one member to another Signup and view all the answers

Who resolves the 'Cancel Pending' requests?

The job coordinator Signup and view all the answers

What is the purpose of the Secondary Employment Management System (SEMS)?

To monitor and manage all secondary employment activities Signup and view all the answers

What is the primary requirement for an establishment to be designated as a tavern or nightclub?

Derive more than 50% of annual gross sales from alcoholic beverages Signup and view all the answers

How is a work day defined for members assigned to elements using an eight (8) hour plan?

A 24-hour period starting 8 hours before the scheduled tour of duty Signup and view all the answers

Who is responsible for issuing information related to the operational aspects of SEMS?

The Human Resources Commander Signup and view all the answers

What is the purpose of updating SEMS profiles bi-annually?

To ensure contact information is up to date Signup and view all the answers

How is a work week defined for all members?

A 7-day period starting on Sunday at 0000 hours Signup and view all the answers

What determines whether a rental event space is considered a tavern or nightclub?

The decision of the Secondary Employment Section on a case-by-case basis Signup and view all the answers

What is the primary responsibility of the Human Resources Commander in relation to SEMS?

Issuing information relating to the operational aspects of SEMS Signup and view all the answers

Where do Sworn Members submit their schedule for secondary employment assignments?

SEMS Signup and view all the answers

By when should the division commander review the submitted schedules?

By the 10th of every month Signup and view all the answers

Who has the discretion to decide and/or alter the staffing requirements for secondary employment?

The Employment Unit Commander Signup and view all the answers

What is the recommended minimum staffing level for reserved seating (family oriented) with alcohol sales?

1 per 1,000-1,500 attendees Signup and view all the answers

Who has the final authority to determine how to handle a situation and make arrests when both on-duty and sworn members are involved in a single incident?

The On-Duty Officers Signup and view all the answers

What is the initial core staffing requirement for an event?

1-3 officers Signup and view all the answers

What happens when a violation is detected in the submitted schedules?

The violation is addressed on a case-by-case basis Signup and view all the answers

What is the purpose of the Employment Unit Commander's discretion in deciding staffing requirements?

To ensure the safety of the members and patrons Signup and view all the answers

Which type of non-sworn member is allowed to work secondary employment in a law enforcement capacity?

Reserve officer or holds a private officer license Signup and view all the answers

Which of the following is a valid reason for a self-cancellation?

Member is not feeling well Signup and view all the answers

What happens when a member clicks the “Cancel” button on their work assignment listed in SEMS?

A pop-up window is displayed confirming the action Signup and view all the answers

What is the purpose of the “set cancellation days” parameter in SEMS?

To determine when a member can self-cancel a job Signup and view all the answers

Which of the following is true about a non-sworn member working secondary employment?

They can work for an individual or business that does not require the use of their Department position and authority Signup and view all the answers

What is required when a member needs to cancel a pre-scheduled job?

The member must contact the job coordinator Signup and view all the answers

What happens when a member attempts to self-cancel an assignment inside the “set cancellation days”?

A warning is displayed, and the member must provide a reason for the cancellation Signup and view all the answers

What is generated when a member self-cancels an assignment?

An email confirmation to the member and the job coordinator Signup and view all the answers

Study Notes

Self-Cancellation Policy

Failure to enter a comment in the comments box will prevent the user from submitting the self-cancellation.
A detailed explanation in the comments box is required.
An email confirmation is generated to both the member and the job coordinator.
The self-cancellation of "OTHER" is considered an unapproved reason for requesting a self-cancellation and subjects the member to possible discipline.

Self-Cancellation Process

When selecting a cancellation reason, a "Cancel Pending" request will be initiated.
This is a self-cancellation request and does not remove the assignment from a member's schedule.
The original owner of the job assignment retains the assignment until the "Cancel Pending" request is resolved.
Self-cancellations remain in the member's work schedule unless the assignment is transferred or removed by the job coordinator.

Consequences of Unapproved Cancellations

If a member has more than two "OTHER" cancellations within 30 days, or more than six within a calendar year, the member's privilege of working secondary employment will be suspended for the next month.
Members who close assignments at zero (0) hours worked in an attempt to bypass the self-cancellation process or notifying the coordinator may be subject to discipline.

Job Coordinators' Responsibilities

Coordinators will identify themselves as such during the application process for secondary employment.
They will enter all secondary employment assignments into SEMS.
They will not receive a fee or commission other than an hourly fee schedule rate for coordinator duties.
They will advise employers of the current secondary employment pool rates.
They will enter the hours that they are compensated for doing administrative work for the employer.

Key Definitions

Secondary Employment Management System (SEMS) is the Department-approved database system to manage all secondary employment activities.
Tavern or Nightclub is an establishment that is primarily engaged in serving alcoholic liquor for consumption on the premises and in which the serving of prepared food, live entertainment, and dancing are permitted.
Work Day is considered to be a 24-hour period of time that starts 8 hours before the scheduled tour of duty for members assigned to elements using an 8-hour plan.
Work Week is a 24-hour period of time that starts on a Sunday at 0000 hours and ends on the following Saturday at 2359 hours.

Policy and Procedures

The Human Resources Commander, or designee, will be responsible for issuing information relating to the operational aspects of SEMS from time to time as may be necessary for its efficient operation.
All members must update their SEMS profiles when they are transferred and bi-annually to ensure their contact information is up to date.
Sworn members will submit their schedule for the previous month and the current month of secondary employment assignments in SEMS to their supervisor.
The Employment Unit Commander, or designee, will have the discretion to decide and/or alter the staffing requirements for all law enforcement related secondary employment based on the specific event and any mitigating factors which would otherwise affect the safety of the members and patrons attending a location or event.

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Description

Learn about the self-cancellation policy, including the importance of leaving comments and receiving email confirmations.