630-8 secondary employment

Self-Cancellation Policy

• Failure to enter a comment in the comments box will prevent the user from submitting the self-cancellation.
• A detailed explanation in the comments box is required.
• An email confirmation is generated to both the member and the job coordinator.
• The self-cancellation of "OTHER" is considered an unapproved reason for requesting a self-cancellation and subjects the member to possible discipline.

Self-Cancellation Process

• When selecting a cancellation reason, a "Cancel Pending" request will be initiated.
• This is a self-cancellation request and does not remove the assignment from a member's schedule.
• The original owner of the job assignment retains the assignment until the "Cancel Pending" request is resolved.
• Self-cancellations remain in the member's work schedule unless the assignment is transferred or removed by the job coordinator.

Consequences of Unapproved Cancellations

• If a member has more than two "OTHER" cancellations within 30 days, or more than six within a calendar year, the member's privilege of working secondary employment will be suspended for the next month.
• Members who close assignments at zero (0) hours worked in an attempt to bypass the self-cancellation process or notifying the coordinator may be subject to discipline.

Job Coordinators' Responsibilities

• Coordinators will identify themselves as such during the application process for secondary employment.
• They will enter all secondary employment assignments into SEMS.
• They will not receive a fee or commission other than an hourly fee schedule rate for coordinator duties.
• They will advise employers of the current secondary employment pool rates.
• They will enter the hours that they are compensated for doing administrative work for the employer.

Key Definitions

• Secondary Employment Management System (SEMS) is the Department-approved database system to manage all secondary employment activities.
• Tavern or Nightclub is an establishment that is primarily engaged in serving alcoholic liquor for consumption on the premises and in which the serving of prepared food, live entertainment, and dancing are permitted.
• Work Day is considered to be a 24-hour period of time that starts 8 hours before the scheduled tour of duty for members assigned to elements using an 8-hour plan.
• Work Week is a 24-hour period of time that starts on a Sunday at 0000 hours and ends on the following Saturday at 2359 hours.

Policy and Procedures

• The Human Resources Commander, or designee, will be responsible for issuing information relating to the operational aspects of SEMS from time to time as may be necessary for its efficient operation.
• All members must update their SEMS profiles when they are transferred and bi-annually to ensure their contact information is up to date.
• Sworn members will submit their schedule for the previous month and the current month of secondary employment assignments in SEMS to their supervisor.
• The Employment Unit Commander, or designee, will have the discretion to decide and/or alter the staffing requirements for all law enforcement related secondary employment based on the specific event and any mitigating factors which would otherwise affect the safety of the members and patrons attending a location or event.