10 Questions
What should be included in every report submitted by a Security Guard?
Date/time of report and Security Guard’s Signature
When writing reports, what tense should a Security Professional use?
Past tense
When should a Special Occurrence Report (SOR) be created?
For building collapse
What is the purpose of using plain and straightforward language in reports?
To maintain an impartial perspective
What is the primary purpose of well-crafted notes and reports for Security Guards?
To serve as documentary evidence for legal purposes
Why is it important for Fact Recording Notes to be factual and not contain personal opinions?
To maintain the credibility of the Security Guard as a witness
What is the primary purpose of the notebook or memo book for Security Guards?
To serve as a tool to help remember and compile reports
What should security guards use to document their activities?
Black or blue ink
When should notebook entries be made?
Promptly after an event
What should the body of the notebook contain?
Point-form entries with comprehensive and detailed information
Study Notes
Proper Documentation Guidelines for Security Guards
- Security guards must maintain accurate and professional notes for legal scrutiny.
- General rules for documenting activities include dating each shift, writing legibly, using time stamps, and using black or blue ink only.
- It is important not to skip lines or erase errors, and to document factual records without opinions.
- Notes should be written promptly after an event to ensure accuracy and freshness of details.
- Notebook entries should commence with a "Four-part date and heading" including the current date, site name, address, and shift details.
- It is crucial to note any equipment received, weather conditions, and important briefings at the start of a shift.
- The body of the notebook should contain point-form entries with comprehensive and detailed information.
- Information to be included in the body of the notes ranges from general activities and area conditions to evidence found and scene descriptions.
- Thorough and accurate notes are essential for investigations, legal purposes, and future reference.
- Abbreviations, codes, and industry-specific terminology are permissible as long as specific guidelines are followed.
Learn the essential guidelines for proper documentation for security guards with this quiz. Understand the importance of accurate and professional note-taking, including key details, formatting, and best practices for maintaining detailed and factual records.
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