Podcast
Questions and Answers
What should be included in every report submitted by a Security Guard?
What should be included in every report submitted by a Security Guard?
- Site name and address and Details or body of the report
- Incident type and specific location
- Date/time of occurrence and Security Guard’s name
- Date/time of report and Security Guard’s Signature (correct)
When writing reports, what tense should a Security Professional use?
When writing reports, what tense should a Security Professional use?
- Present tense
- Conditional tense
- Future tense
- Past tense (correct)
When should a Special Occurrence Report (SOR) be created?
When should a Special Occurrence Report (SOR) be created?
- For any lost/found child incident
- For unauthorized move outs
- For media onsite
- For building collapse (correct)
What is the purpose of using plain and straightforward language in reports?
What is the purpose of using plain and straightforward language in reports?
What is the primary purpose of well-crafted notes and reports for Security Guards?
What is the primary purpose of well-crafted notes and reports for Security Guards?
Why is it important for Fact Recording Notes to be factual and not contain personal opinions?
Why is it important for Fact Recording Notes to be factual and not contain personal opinions?
What is the primary purpose of the notebook or memo book for Security Guards?
What is the primary purpose of the notebook or memo book for Security Guards?
What should security guards use to document their activities?
What should security guards use to document their activities?
When should notebook entries be made?
When should notebook entries be made?
What should the body of the notebook contain?
What should the body of the notebook contain?
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Study Notes
Proper Documentation Guidelines for Security Guards
- Security guards must maintain accurate and professional notes for legal scrutiny.
- General rules for documenting activities include dating each shift, writing legibly, using time stamps, and using black or blue ink only.
- It is important not to skip lines or erase errors, and to document factual records without opinions.
- Notes should be written promptly after an event to ensure accuracy and freshness of details.
- Notebook entries should commence with a "Four-part date and heading" including the current date, site name, address, and shift details.
- It is crucial to note any equipment received, weather conditions, and important briefings at the start of a shift.
- The body of the notebook should contain point-form entries with comprehensive and detailed information.
- Information to be included in the body of the notes ranges from general activities and area conditions to evidence found and scene descriptions.
- Thorough and accurate notes are essential for investigations, legal purposes, and future reference.
- Abbreviations, codes, and industry-specific terminology are permissible as long as specific guidelines are followed.
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