Project Scope and Time Management Unit 6

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Questions and Answers

What is the primary purpose of scope change control?

To reduce project costs by eliminating scope changes

To reject all scope changes

To ensure that changes are beneficial and align with project objectives (correct)

To delay project timelines to accommodate scope changes

What is the role of the baseline plan in scope change control?

To approve scope changes

To reject scope changes

To reflect the original project plan

To reflect the status of key project areas (correct)

What is the primary objective of configuration management?

To manage the change process and maintain the integrity of the system (correct)

To delay project timelines

To approve all scope changes

To prevent changes from occurring

Who must agree upon the scope change approval system?

All stakeholders Signup and view all the answers

What is the consequence of not controlling scope changes?

Project objectives may not be met Signup and view all the answers

Why is it essential to exercise discipline to control the number of changes?

To ensure that changes are beneficial and do not hinder project progress Signup and view all the answers

What is the primary purpose of a configuration management system?

To formally document procedures for changing project scope Signup and view all the answers

What is the main difference between scope design and development, and scope changes?

Scope design and development is about development, while scope changes are about changes to the original plan Signup and view all the answers

What is the purpose of a non-conformance report (NCR)?

To report a deviation from a procedure Signup and view all the answers

What is the benefit of having a formal scope change control system?

It ensures that all changes are documented and approved Signup and view all the answers

What is the purpose of an impact statement?

To quantify the implications of making a proposed change Signup and view all the answers

What is the main purpose of a project closeout report?

To document lessons learned from the project Signup and view all the answers

What is a concession request?

A request to accept an item that has been built and is functional, but out of specification Signup and view all the answers

What is the purpose of a configuration control flow chart?

To control the movement of change requests and impact statements Signup and view all the answers

What is a benefit of using a numbered change request form?

It provides a clear and consistent method for motivating scope changes Signup and view all the answers

What is the primary purpose of scope control?

To monitor and control changes to the project scope Signup and view all the answers

Study Notes

Scope Change Controls

Changes can occur throughout a product's life cycle and must be identified, evaluated, and managed to ensure they are beneficial, such as improving quality, reducing costs, saving time, or improving relationships.
Scope change control involves influencing factors that create scope change, determining when a scope change occurs, and managing actual change when it occurs.
The baseline plan reflects the status plan and is concerned with influencing the factors responsible for changes.
Approval of any scope changes must form part of a system agreed upon by stakeholders.

Configuration Management

Configuration management manages the change process during the project life cycle, maintaining the integrity of the system.
A configuration management system allows for formal documentation of procedures, listing those with authority to make changes, current product descriptions, a traceable history of previous baseline configurations, an audit trail of approved changes, and a monitoring and evaluation framework.
The system also includes automatic approval for emergency situations.

Scope Design and Development

Configuration management formalizes the design management process by capturing all proposed scope developments.
The scope baseline is only updated when these developments have been approved.
Scope approvals must be included in the project's budget.

Scope Change Control System

A similar system of approval operates for scope changes, but these changes can affect contractual time and budget constraints.
Changes falling within a project proposal are considered design developments, while those outside the proposal framework are seen as additional to a contract and incur changes to time and cost.

Configuration Control Flow Chart

The non-conformance report (NCR) is usually initiated by quality control when someone has worked outside a procedure.
A concession requests a client to accept an item that has been built and is functional, but out of specification.
Change requests modifications and variations request the client to approve a change to the scope baseline.
Any verbal comments or instructions that change the scope need to be backed up in writing with a project communication document.

Benefits of Scope Change Control

Formal documentation of procedures defining steps by which change can occur
People are designated authority to make changes
Current description of products involved
Previous baseline descriptors
Audit trail of approved changes
Framework to monitor, evaluate, and update the baseline
Approval for emergency situations

Project Communication

Project communication during changes can include change requests, impact statements, and flow sheets to control the movement of change requests and impact statements.

Scope Control

Scope control is implemented to prevent scope creep, a huge threat to project management success.
Scope control techniques include change management strategies, preplanning strategies, analysis of variance of the project scope as executed from the project scope as planned, and management of the status of the deliverables involved.

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Description

Learn about the importance of scope change controls in project management, including identifying, evaluating, and managing changes to ensure they are beneficial.