Podcast
Questions and Answers
In built environment projects, what serves as the project's 'North Star' or vision statement?
In built environment projects, what serves as the project's 'North Star' or vision statement?
- The business objective. (correct)
- The original project contract.
- The work breakdown structure (WBS).
- The project's risk management plan.
What percentage of executives agreed that a lack of clearly defined objectives and milestones was the primary cause of failure for organizational strategies and goals?
What percentage of executives agreed that a lack of clearly defined objectives and milestones was the primary cause of failure for organizational strategies and goals?
- 81%
- 63%
- 17%
- 37% (correct)
Which statement best describes 'business goals' in the context of project management?
Which statement best describes 'business goals' in the context of project management?
- Statements of desired achievement or destination without specifying the 'how'. (correct)
- Detailed plans outlining how to achieve specific outcomes with allocated resources.
- Clear outcomes an organization aims to achieve by a certain date, utilizing a finite number of resources.
- The processes required to ensure the project includes all the work required.
What is the first step for professionals to take regarding change in built environment projects?
What is the first step for professionals to take regarding change in built environment projects?
What should project teams and professionals focus on delivering instead of focusing on designs alone?
What should project teams and professionals focus on delivering instead of focusing on designs alone?
What is the purpose of the Basic Logic Model tool?
What is the purpose of the Basic Logic Model tool?
Which of the following steps is NOT part of the Basic Logic Model?
Which of the following steps is NOT part of the Basic Logic Model?
In the context of the SMART approach, what aspect does 'Specific' primarily target?
In the context of the SMART approach, what aspect does 'Specific' primarily target?
Within the SMART framework, what key question helps define the 'Measurable' component?
Within the SMART framework, what key question helps define the 'Measurable' component?
According to the content, all of the following are questions to support professionals for the "Limited" component of the CLEAR framework EXCEPT:
According to the content, all of the following are questions to support professionals for the "Limited" component of the CLEAR framework EXCEPT:
In the CLEAR framework, what does the 'Refinable' aspect address?
In the CLEAR framework, what does the 'Refinable' aspect address?
In the context of scope management, what does 'scope of services' primarily refer to?
In the context of scope management, what does 'scope of services' primarily refer to?
What negative impact results from projects with insufficient Front-End Planning (FEP)?
What negative impact results from projects with insufficient Front-End Planning (FEP)?
What is the typical goal at detailed scoping phase of Front-End Planning (FEP)?
What is the typical goal at detailed scoping phase of Front-End Planning (FEP)?
According to analysis by World Commerce and Contracting, what was ranked first as the most frequent source of claims?
According to analysis by World Commerce and Contracting, what was ranked first as the most frequent source of claims?
What does the blue line in the MacLeamy curve represent?
What does the blue line in the MacLeamy curve represent?
When is it vital that the WBS and WBS dictionary be updated?
When is it vital that the WBS and WBS dictionary be updated?
What should a well-developed WBS dictionary contain?
What should a well-developed WBS dictionary contain?
In considering stakeholder importance to project scope, what is addressed by tools such as the power matrix, stakeholder analysis matrix, and stakeholder engagement matrix?
In considering stakeholder importance to project scope, what is addressed by tools such as the power matrix, stakeholder analysis matrix, and stakeholder engagement matrix?
A project team is considering a change that will enhance user experience but slightly increase project complexity. What should guide their decision?
A project team is considering a change that will enhance user experience but slightly increase project complexity. What should guide their decision?
What is the primary function of business objectives in built environment projects?
What is the primary function of business objectives in built environment projects?
In the context of project management, what is the key difference between business goals and business objectives?
In the context of project management, what is the key difference between business goals and business objectives?
Which of the following is the MOST important reason for project professionals to consolidate project objectives and outcomes?
Which of the following is the MOST important reason for project professionals to consolidate project objectives and outcomes?
What is the purpose of project performance outcomes?
What is the purpose of project performance outcomes?
What is the MOST effective application of Good Outcome Statements?
What is the MOST effective application of Good Outcome Statements?
What is the primary purpose of using a Basic Logic Model in project planning?
What is the primary purpose of using a Basic Logic Model in project planning?
Which of the following best describes the 'Activities' component of a Basic Logic Model?
Which of the following best describes the 'Activities' component of a Basic Logic Model?
Which question is MOST relevant when considering the 'Specific' component of the SMART approach?
Which question is MOST relevant when considering the 'Specific' component of the SMART approach?
What consideration should be prioritized when applying the 'Achievable' component of the SMART framework?
What consideration should be prioritized when applying the 'Achievable' component of the SMART framework?
In the CLEAR framework, what aspect emphasizes the adaptability of project goals to changing circumstances?
In the CLEAR framework, what aspect emphasizes the adaptability of project goals to changing circumstances?
What central question does the 'Limited' component of the CLEAR framework primarily address?
What central question does the 'Limited' component of the CLEAR framework primarily address?
What is the MOST accurate description of 'scope' in built environment projects?
What is the MOST accurate description of 'scope' in built environment projects?
According to best practices, during which project phase should detailed scope be developed?
According to best practices, during which project phase should detailed scope be developed?
What generally happens to the cost of changes as a project progresses, according to the MacLeamy curve?
What generally happens to the cost of changes as a project progresses, according to the MacLeamy curve?
What is a key benefit of early collaboration and information sharing in project planning?
What is a key benefit of early collaboration and information sharing in project planning?
What tool can help stakeholders assess scope definition across a set of factors to save up to 20% of the cost and 39% on project schedules?
What tool can help stakeholders assess scope definition across a set of factors to save up to 20% of the cost and 39% on project schedules?
What is the primary goal of utilizing the Project Definition Rating Index (PDRI)?
What is the primary goal of utilizing the Project Definition Rating Index (PDRI)?
Which project phase typically benefits the MOST from improved scope definition as measured by the PDRI?
Which project phase typically benefits the MOST from improved scope definition as measured by the PDRI?
Which of the following project characteristics is MOST indicative of the need to use the PDRI MATRS tool?
Which of the following project characteristics is MOST indicative of the need to use the PDRI MATRS tool?
Which type of project is best suited for using the original PDRI tool rather than a modified version?
Which type of project is best suited for using the original PDRI tool rather than a modified version?
Which component is included as a key metric for industrial projects when using PDRI MATRS tool?
Which component is included as a key metric for industrial projects when using PDRI MATRS tool?
What differentiates the PDRI for Small Industrial Projects from other PDRI tools?
What differentiates the PDRI for Small Industrial Projects from other PDRI tools?
After conducting a PDRI assessment, what is the next critical step?
After conducting a PDRI assessment, what is the next critical step?
Which of the following actions would be taken prior to scoring elements of a project during a PDRI workshop session?
Which of the following actions would be taken prior to scoring elements of a project during a PDRI workshop session?
Which of the following is NOT a work breakdown structure (WBS) characteristic?
Which of the following is NOT a work breakdown structure (WBS) characteristic?
What procedure helps project teams clarify project scope to minimize misinterpretations?
What procedure helps project teams clarify project scope to minimize misinterpretations?
Which of the following would provide the BIGGEST benefit to a Project Manager when using WBS?
Which of the following would provide the BIGGEST benefit to a Project Manager when using WBS?
When creating a WBS, what does the 100% Rule state?
When creating a WBS, what does the 100% Rule state?
To reduce stakeholder risk regarding project scope, what is MOST important to do?
To reduce stakeholder risk regarding project scope, what is MOST important to do?
Why is it important to involve operational representatives of a building in the scope development process?
Why is it important to involve operational representatives of a building in the scope development process?
How is incorporating all entities in the scope discovery and definition MOST likely to impact a project?
How is incorporating all entities in the scope discovery and definition MOST likely to impact a project?
What key action was recommended in the Denver International Airport to minimize scope and design changes moving forward?
What key action was recommended in the Denver International Airport to minimize scope and design changes moving forward?
What will most likely result from the lack of a change clause, for both contracts and owner entities?
What will most likely result from the lack of a change clause, for both contracts and owner entities?
On a built environment project, if the contractor begins changing parts of a building despite lack of documentation, the contractor is responsible for following the contract and:
On a built environment project, if the contractor begins changing parts of a building despite lack of documentation, the contractor is responsible for following the contract and:
Select a statement about Change Orders in built projects that are true:
Select a statement about Change Orders in built projects that are true:
A project is in progress and the owner verbally requests a change. What is MOST important for the contractor to do?
A project is in progress and the owner verbally requests a change. What is MOST important for the contractor to do?
According to the content, what should built environment contracts have to deal with the issue of change orders (choose best answer)?
According to the content, what should built environment contracts have to deal with the issue of change orders (choose best answer)?
What characterizes 'scope creep'?
What characterizes 'scope creep'?
What is a crucial difference between a directive change order and a constructive change order?
What is a crucial difference between a directive change order and a constructive change order?
During which project phase is the change order management process ideally developed and communicated?
During which project phase is the change order management process ideally developed and communicated?
What is the PRIMARY aim of employing a standardized template for Potential Change Orders (PCOs)?
What is the PRIMARY aim of employing a standardized template for Potential Change Orders (PCOs)?
In the context of reducing scope creep, how do robust requirements gathering and scope definition influence downstream project phases?
In the context of reducing scope creep, how do robust requirements gathering and scope definition influence downstream project phases?
How can technology, like virtual reality (VR) and augmented reality (AR), aid in managing scope in built environment projects?
How can technology, like virtual reality (VR) and augmented reality (AR), aid in managing scope in built environment projects?
If a deviation from the original project plan is required, what considerations are components of "Time and Materials" order?
If a deviation from the original project plan is required, what considerations are components of "Time and Materials" order?
What does it signify when project stakeholders show a 'lack of accountability' regarding key project decisions?
What does it signify when project stakeholders show a 'lack of accountability' regarding key project decisions?
In Value Engineering (VE), what results does performing a functional analysis have?
In Value Engineering (VE), what results does performing a functional analysis have?
What action BEST exemplifies how project managers can apply early, proactive scope management?
What action BEST exemplifies how project managers can apply early, proactive scope management?
How are 'Value Engineering' and 'Target Value Delivery' related?
How are 'Value Engineering' and 'Target Value Delivery' related?
What is the initial step a project team must take when using A3 problem-solving to evaluate a potential change order?
What is the initial step a project team must take when using A3 problem-solving to evaluate a potential change order?
What does data analytics provide to decision-makers when assessing new projects?
What does data analytics provide to decision-makers when assessing new projects?
What outcome results from poor labor and resources on the project to complete milestones.
What outcome results from poor labor and resources on the project to complete milestones.
In what ways does a well-structured WBS (Work Breakdown Structure) support effective project performance?
In what ways does a well-structured WBS (Work Breakdown Structure) support effective project performance?
What is common factor between the cost of the change and change order?
What is common factor between the cost of the change and change order?
What is the MOST effective method for increasing team ownership?
What is the MOST effective method for increasing team ownership?
How can projects manage changes to scope during various stages such as design and construction?
How can projects manage changes to scope during various stages such as design and construction?
Which circumstance represents 'gold plating' in project management?
Which circumstance represents 'gold plating' in project management?
How would a contractor price a scope of work that cannot be easily quantified at a set cost?
How would a contractor price a scope of work that cannot be easily quantified at a set cost?
Early in projects, when should there be a stakeholder analysis performed?
Early in projects, when should there be a stakeholder analysis performed?
What is the purpose of project scoping in project management, particularly in built environment projects?
What is the purpose of project scoping in project management, particularly in built environment projects?
What critical factor should project teams consider when changes are encountered during built environment projects?
What critical factor should project teams consider when changes are encountered during built environment projects?
When forming business objectives utilizing either the SMART or CLEAR methodologies, what should professionals spend adequate time thinking about?
When forming business objectives utilizing either the SMART or CLEAR methodologies, what should professionals spend adequate time thinking about?
What is a key aspect of clear and transparent project objectives and performance outcomes?
What is a key aspect of clear and transparent project objectives and performance outcomes?
What action are construction project managers encouraged to take when high-level goals are converted into tangible objectives?
What action are construction project managers encouraged to take when high-level goals are converted into tangible objectives?
When using the CLEAR framework, what should be considered when defining the goals for a project?
When using the CLEAR framework, what should be considered when defining the goals for a project?
What characteristic defines the 'limited' component within the CLEAR framework in project management?
What characteristic defines the 'limited' component within the CLEAR framework in project management?
Which factor significantly contributes to the likelihood of project success in terms of time, budget, and change?
Which factor significantly contributes to the likelihood of project success in terms of time, budget, and change?
Why is Front-End Planning (FEP) so important for construction projects?
Why is Front-End Planning (FEP) so important for construction projects?
Which of the following statements reflects the goal of the detailed scoping phase in Front-End Planning (FEP)?
Which of the following statements reflects the goal of the detailed scoping phase in Front-End Planning (FEP)?
According to World Commerce and Contracting's analysis, what was the most commonly reported source of claims?
According to World Commerce and Contracting's analysis, what was the most commonly reported source of claims?
What does the green line represent in the MacLeamy curve?
What does the green line represent in the MacLeamy curve?
What measure maximizes project team's decision-making aptitude in the early stages of a project?
What measure maximizes project team's decision-making aptitude in the early stages of a project?
What is the Construction Industry Institute's (CII) Project Definition Rating Index (PDRI) tool intended to help stakeholders do on projects?
What is the Construction Industry Institute's (CII) Project Definition Rating Index (PDRI) tool intended to help stakeholders do on projects?
What outcome is most likely to stem from using the Project Definition Rating Index (PDRI) tool?
What outcome is most likely to stem from using the Project Definition Rating Index (PDRI) tool?
Which project phase allows for the greatest use of the PDRI?
Which project phase allows for the greatest use of the PDRI?
In general, what does the PDRI MATRS (Maturity and Accuracy Total Rating System) tool evaluate?
In general, what does the PDRI MATRS (Maturity and Accuracy Total Rating System) tool evaluate?
How does the FEED component measure the maturity of engineering develoopment of a project or deliverables serve as?
How does the FEED component measure the maturity of engineering develoopment of a project or deliverables serve as?
Following a PDRI assessment, what subsequent action should be taken to maximize its value and promote scope maturity?
Following a PDRI assessment, what subsequent action should be taken to maximize its value and promote scope maturity?
Before teams begin to value elements of a project while at a PDRI shop session, which measure is taken?
Before teams begin to value elements of a project while at a PDRI shop session, which measure is taken?
What is the role of Work Breakdown Structure (WBS) Dictionary?
What is the role of Work Breakdown Structure (WBS) Dictionary?
What main components should be detailed through a Scope of Work doucment to increase probability of success?
What main components should be detailed through a Scope of Work doucment to increase probability of success?
To guarantee an effective use of the 100% Rule to achieve more optimized completion during the project development, what must the WBS include?
To guarantee an effective use of the 100% Rule to achieve more optimized completion during the project development, what must the WBS include?
Why is it important to define project's scope in the early stages?
Why is it important to define project's scope in the early stages?
To minimize scope and design changes at the Denver International Airport(DIA), what key measure must have been adopted prior to ensure all stakeholders were committed moving forward?
To minimize scope and design changes at the Denver International Airport(DIA), what key measure must have been adopted prior to ensure all stakeholders were committed moving forward?
What is the MOST accurate reason for emphasizing communication of project objectives and outcomes among all stakeholders?
What is the MOST accurate reason for emphasizing communication of project objectives and outcomes among all stakeholders?
When should professionals consider the potential constraints and risks to project delivery stakeholders might face?
When should professionals consider the potential constraints and risks to project delivery stakeholders might face?
What characterizes the initial phase of Front-End Planning (FEP)?
What characterizes the initial phase of Front-End Planning (FEP)?
What implication results from an increase in cost of change as projects progress?
What implication results from an increase in cost of change as projects progress?
After a Construction Industry Institute (CII) Project Definition Rating Index (PDRI) workshop, what is the MOST important step for a project team to undertake?
After a Construction Industry Institute (CII) Project Definition Rating Index (PDRI) workshop, what is the MOST important step for a project team to undertake?
What is implied by a Work Breakdown Structure (WBS) that does not adhere to the 100% Rule?
What is implied by a Work Breakdown Structure (WBS) that does not adhere to the 100% Rule?
When should operational representatives' participation occur? (Choose the BEST answer.)
When should operational representatives' participation occur? (Choose the BEST answer.)
What is the contractor's responsibility if verbal requests for changes lack documentation?
What is the contractor's responsibility if verbal requests for changes lack documentation?
What distinguishes a constructive change order from other types of change orders?
What distinguishes a constructive change order from other types of change orders?
What is the PRIMARY goal of standardizing Potential Change Order (PCO) templates?
What is the PRIMARY goal of standardizing Potential Change Order (PCO) templates?
How do robust requirements gathering and scope definition impact later project stages?
How do robust requirements gathering and scope definition impact later project stages?
What aspect of functional analysis is MOST crucial in Value Engineering (VE)?
What aspect of functional analysis is MOST crucial in Value Engineering (VE)?
To drive early, proactive scope management for a construction project, what action can a project manager do?
To drive early, proactive scope management for a construction project, what action can a project manager do?
The design firm on a railway project used design to be more flexible after the design came back above budget. What technique made their design more flexible
The design firm on a railway project used design to be more flexible after the design came back above budget. What technique made their design more flexible
During project planning, what measure provides for the most effective insights?
During project planning, what measure provides for the most effective insights?
According to PMI, what must construction teams perform in order to lower bad outcomes from the project and help the WBS?
According to PMI, what must construction teams perform in order to lower bad outcomes from the project and help the WBS?
In a construction site, what must always be defined to help with clarity and precision
In a construction site, what must always be defined to help with clarity and precision
To limit issues in the design process during a construction project, what should be delivered when thinking about technology for the project?
To limit issues in the design process during a construction project, what should be delivered when thinking about technology for the project?
With the explosion of construction technology, in which area are technology solutions helping projects become more efficient?
With the explosion of construction technology, in which area are technology solutions helping projects become more efficient?
What two elements do WBS' identify to project resources such as the owner, client, or contracting agents?
What two elements do WBS' identify to project resources such as the owner, client, or contracting agents?
What is the result of communication challenges and bad decisions, on a project where requirements are changing?
What is the result of communication challenges and bad decisions, on a project where requirements are changing?
According to PMI, what element is needed by smaller firms to better their project performance?
According to PMI, what element is needed by smaller firms to better their project performance?
A design team adds a gold-plated functionality. As a result, requirements were sacrificed. What element was sacrificed and what was an impact
A design team adds a gold-plated functionality. As a result, requirements were sacrificed. What element was sacrificed and what was an impact
Which approach is used for each element in FEP to help team understanding for each element?
Which approach is used for each element in FEP to help team understanding for each element?
During initial stages of projects, which resources or work should be made clear so as to clarify requirements for project efforts?
During initial stages of projects, which resources or work should be made clear so as to clarify requirements for project efforts?
What is the MOST accurate reason for communicating project objectives and outcomes to all project stakeholders?
What is the MOST accurate reason for communicating project objectives and outcomes to all project stakeholders?
During which project phase should an in-depth scope definition be formalized, according to best practices?
During which project phase should an in-depth scope definition be formalized, according to best practices?
According to the Construction Industry Institute (CII), what impact does effective Front-End Planning (FEP) have on project costs and schedules?
According to the Construction Industry Institute (CII), what impact does effective Front-End Planning (FEP) have on project costs and schedules?
What factor is primarily analyzed when using the 'FAST' (function analysis system technique) approach.
What factor is primarily analyzed when using the 'FAST' (function analysis system technique) approach.
How is a Value Engineering (VE) team related to Value Analysis?
How is a Value Engineering (VE) team related to Value Analysis?
What does FEED maturity measure when utilizing the PDRI MATRS tool?
What does FEED maturity measure when utilizing the PDRI MATRS tool?
What results from failing to meet the project cost objectives when designing on a project?
What results from failing to meet the project cost objectives when designing on a project?
If a contract team identifies key project stakeholders, what can the leader then do to positively impact scope and requirements?
If a contract team identifies key project stakeholders, what can the leader then do to positively impact scope and requirements?
Which situation is more likely to indicate increased project success rates related to time, budget, or limited waste?
Which situation is more likely to indicate increased project success rates related to time, budget, or limited waste?
What conditions are often present on difficult projects where requirements continue to shift throughout all project efforts?
What conditions are often present on difficult projects where requirements continue to shift throughout all project efforts?
According to the content, all parties must first complete what step to create an effective baseline of the project when using the WBS?
According to the content, all parties must first complete what step to create an effective baseline of the project when using the WBS?
What is a common way to handle cost increases while also determining if a project is even worth doing and also staying close to business need?
What is a common way to handle cost increases while also determining if a project is even worth doing and also staying close to business need?
What is the key element in order for all parties to follow an agreed upon construction plan?
What is the key element in order for all parties to follow an agreed upon construction plan?
To reduce likelihood of issues during the design process of a project when thinking about utilizing tech, what should be produced?
To reduce likelihood of issues during the design process of a project when thinking about utilizing tech, what should be produced?
What is the MOST important outcome resulting from the lack of upfront planning and clear goals?
What is the MOST important outcome resulting from the lack of upfront planning and clear goals?
Ideally, when does scoping occur in relation to the project vision, goals, and plans?
Ideally, when does scoping occur in relation to the project vision, goals, and plans?
What is the BEST solution when a contractor changes parts of a building without documentation?
What is the BEST solution when a contractor changes parts of a building without documentation?
What is indicated by a Work Breakdown Structure (WBS) that successfully adheres to the 100% Rule identified by the project team?
What is indicated by a Work Breakdown Structure (WBS) that successfully adheres to the 100% Rule identified by the project team?
What is the effect the Cost and Benefit to the project from proactive scope management at early project stages?
What is the effect the Cost and Benefit to the project from proactive scope management at early project stages?
What is an objective or key reason to communicate with project staff regarding project elements and needs?
What is an objective or key reason to communicate with project staff regarding project elements and needs?
Flashcards
Scope Management
Scope Management
Ensuring the project includes all and only the work required for successful completion.
Change Orders
Change Orders
Work added or removed from the original, agreed-upon scope.
Change Order Management
Change Order Management
A team effort to effectively manage changes raised in projects.
Business Objectives
Business Objectives
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Business Goals
Business Goals
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Performance Outcomes
Performance Outcomes
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Logic Model
Logic Model
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SMART Approach
SMART Approach
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CLEAR Goals
CLEAR Goals
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Scope (built environment)
Scope (built environment)
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Scope of Services
Scope of Services
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Front-End Planning importance
Front-End Planning importance
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Most Frequent Source of Claims
Most Frequent Source of Claims
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Integrated Project Delivery (IPD)
Integrated Project Delivery (IPD)
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PDRI Tool
PDRI Tool
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When to use SMART/CLEAR
When to use SMART/CLEAR
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Scope Baseline
Scope Baseline
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Work Breakdown Structure (WBS)
Work Breakdown Structure (WBS)
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WBS: Key rule
WBS: Key rule
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WBS: Definable
WBS: Definable
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Defined scope
Defined scope
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WBS: Focus
WBS: Focus
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Engaging/Getting buy-in and feedback
Engaging/Getting buy-in and feedback
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Who must have buy-in?
Who must have buy-in?
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Project Changes Key Notes
Project Changes Key Notes
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Scope Change
Scope Change
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Scope Creep
Scope Creep
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Power interest Matrix
Power interest Matrix
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WBS & Dictionary Help Team
WBS & Dictionary Help Team
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Requirements & Scope - well defined result?
Requirements & Scope - well defined result?
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All changes have it, this is?
All changes have it, this is?
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Scope change- what is?
Scope change- what is?
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Scope Creep - what is?
Scope Creep - what is?
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Effective Stakeholders Impact
Effective Stakeholders Impact
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What do document and audit before
What do document and audit before
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Change Order
Change Order
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Directive Change order
Directive Change order
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Constructive change orders
Constructive change orders
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If change is easily quantifiable.
If change is easily quantifiable.
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With Time Material a goal is?
With Time Material a goal is?
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Change orders?
Change orders?
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Why are Due process and time lines details?
Why are Due process and time lines details?
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Project Management System Underpin
Project Management System Underpin
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BIM
BIM
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AR and VR are.
AR and VR are.
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How to be very successful all by tools with?
How to be very successful all by tools with?
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Business goals characteristic
Business goals characteristic
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Performance outcomes definition
Performance outcomes definition
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Work breakdown structure
Work breakdown structure
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Agile decision making goal
Agile decision making goal
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Basic logic Model
Basic logic Model
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Impact of key stakeholder
Impact of key stakeholder
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Avoid Scope Creep Downstream
Avoid Scope Creep Downstream
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Project variables early
Project variables early
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Objective benefit
Objective benefit
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Technology for Data
Technology for Data
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The Scopes of work
The Scopes of work
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All set prices for change?
All set prices for change?
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To know for good?
To know for good?
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Why are teams together?
Why are teams together?
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Study Notes
Okay, I've updated the study notes with the information you have provided:
- The guidebook aims to provide context to the eLearning course on Construction Scope and Change Order Management. - It targets built environment professionals (5-15 years of experience) seeking specialized project management techniques. - It is part of a series aiming toward the PMI Construction Professional (PMI-CP)™ certification.
Course Structure
- The course comprises six parts: business objectives, clear scope, evaluation tools, scope management, change orders, and technology.
- Reviewing further reading and downloadable materials (templates, documents) enhances the course.
Scope Management
- Scope management includes processes to ensure the project encompasses all and only the required work.
- Project scoping delineates project boundaries, defining inclusions and exclusions, forming a basis for timelines, budget, resources, risk analysis, and quality measurement.
Change Order Management
- Change orders involve additions to or removals from the original work scope.
- The initially agreed-upon scope is formalized in a contract signed by all parties.
- Changes typically arise from owner/client needs or contracted party requirements due to unforeseen factors.
- Change order management systematically manages project changes, and change is often inevitable with dynamics of built environment projects.
- Prioritizing upfront planning and scoping is important to limit project change
- All changes should be assessed impartially in accordance with change management protocols as change is not always bad.
- Effective scope management integrates scope governance, mobilized resources, and design flexibility for a desired business and project outcome.
Business Objectives and Outcomes
- Business objectives and project performance outcomes serve as fundamental elements across all projects regardless of industry.
- The business objective is the project’s North Star, guiding entities from project outset to handover.
- Projects might have several business objectives, leading to diverse performance results. Owner organizations are responsible for defining and documenting business objectives during front-end planning.
- Business goals and objectives drive initial scope discussions, using problem-solving and opportunity. Assessment and consolidation of project objectives are therefore critical.
- Effective communication to project stakeholders aids alignment toward reaching aims and goals.
Goals, Objectives and Outcome Definitions
- Business goals: Statements to achieve a desired destination, acting as a business' high level target but do not encompass how to do achieve it
- Business Objectives: Defined outcomes that can be achieved by a specific date utilizing given resources, detailing what steps are needed to achieve goals
- According to PMI's Pulse of the Profession®, 37% of executives stated that the primary cause of failure for organization strategies was lack of clearly defined objectives and milestones
Project Objective Types
- Business objectives are the primary drivers and prioritized highest
- Financial Objectives directly relate to monetary value
- Quality Objectives adhering to internal/external standards
- Technical Objectives are related to different activities and efforts with technology
- Performance Objectives related to facilities operations requirements
- Compliance Objectives fulfilling standards set by governing bodies
Performance Outcomes
- These clearly translate business objectives into performance outcomes, serving as the foundation of project scope
- Characteristics must be delivered by a project to drive value for the owner
- Outcome statements should be specific, measurable statements in knowledge, skills, and behaviors; also realistic
Project Scope Components
- Project scope is based upon business goals, project objectives, and performance outcomes, highlighting definition as well as delivery.
- Project scope details all activities for achievement of performance outcomes
- Detailed designs are an important consideration that should link back to the projects performance outcomes rather than viewed as sacred. Project teams should focus on delivering the projects performance outcomes with supported designs.
Project Objectives and Performance Outcomes impact:
- Trust: Creating mutual trust for all project entities and teams
- Motivation: Clarity in what to expect throughout the project
- Standards: Project objectives and performance outcomes are the basis for performance and quality
- Scope foundation: Forms foundation of project scope statements and scope of work
- Reporting: Used to track the project's progress through its cycle
- Funding: Aligns with and helps deliver the business strategic goals to help secure funding
Basic Logic Model Tool.
- Used for dive deep analysis of business objectives and project performance
- Acts as catalyst to engage stakeholders especially owner organization
- Depicts the project in consice and easy ways including the relationships and resources
- Focuses on project objectives
- Elicits early discussions on the project and thinking
- Helps members understand the high level goals
SMART Approach
- Specific - targets areas for improvement
- Measurable - can the results be measured in terms of impacts (cost, time, etc.)
- Achievable - project goals and objectives are achievable
- Realistic - relevant to organization's wider strategy
- Time Specific - a deadline must be put into place for completion
CLEAR Goals
- Collaborative: pools resources that pool technical skills and experience in setting the project objectives that connect lessons learned
- Limited: limiting goals in all scopes and durations, asking questions to help professionals for component
- Emotional: tying goals to project members
- Appreciable: break down objectives into small components to help motivation as the team tracks progress
- Refinable: implement changes for outside project control
Areas of Project Change
- All project potential changes should be evaluated against project objectives
- Keeping 'big picture' in mind assessing apporving and rejecting changes
- Determining if changes impact deliverables is crucial to reduce unwanted changes to the project scope
Examples of project failures
- Failure to understand business goals leads to unmet client expectations, cost overruns, schedule overruns, and reworks
- A railway construction project in the UK utilized value engineering to achieve core objective outcomes.
- The design firm pivots and make designs more flexible by delivering on financial objectives
Conclusion of setting Goals
- Professionals should have an in-depth understanding of related goals to help with SMART clear approaches for goal formulation and the two cases exemplify the importance of topic
Part 2 of this project
- The importance of setting a clear define scope
- Increasing stakeholder buy ins
- The methods and tools required to work within scope
Setting Project Up With Clear Scope
- The topic will include how objective and performance outcomes
- Discuss of why steakholder buy in is imported and why it is so needed including scope composition
- Tips for Scope construction on steak holders involvements
Context of Project Work
- There's often pressure to reduce the amount of time spent on planning and planning
- The level of planning and scope is directly connected ti project success
Scope Definition:
- Scope encompasses all tasks required to deliver the project and includes:
- Goals
- Objectives
- tasks roles
- responsibilities milestones
- time frame
- technical specifications
- regulatory requirements
- Scope clearly delineates what the contract does and does it include to deliver
Scope of service:
- details specific project entity
- Deliverables entities are contractually obligated to
Vision
- Goal vision drives the scope but the scope informs the plan
Why scopes are important
- Scopes deliver and view of all activities and tests deliver projects comprehensively with forethought and vigorous front and planning
- A project is more likely to fail
Poor Planning Include:
- Changes
- Project delays,
- Budget overruns,
- Project failure
Front End Planning
- Best practices suggesting there is a requirement to develop detailed scopes for the project during the front and plane phases
FEP Benefits
- Saving up to 20% cost
- Saving up to 39% on project schedules
Bad FEP
- Results can be negative
- Often result in rework and rescoping
Proper FEP
- Do not always succeed on delivering performance
- However, projects with an effective FEP greatly improve
FEP Three Stages
- Appraise
- Select
- Define
Impact of FEP
- World Commerce contracts lack of clear scopes and goals was ranked firms on that list
- Investing in FEP helps reduce costs and time
- Can often result in project delays
The Macleamy Curve
- The curve describes a relationship between efforts and effects
- As time across the life cycle project increases
- The green lines represent project stakeholders reduces ability to impact variables
- The purple line highlights change as a result of going down the project lifecycle
Alternative Deliveries With IPD
- MacLeamy in this piece
- Design processes are pulled up into design of downstream
The Project Definition Rating Index Pdri Tool
- Established research consist of quantitative stakeholders
- Effective helps save and saves
- Scoring the scope definition for a set for all scopes
- Assess project
- Define scope and results show positive relationship on cost and scores
Front End Plan Benefits
- Reduction dispute and fronts planning
- Forming a detailed project scope using the objective as input
- Redesign changes ensure stakeholder and front end are known
- Document minimally packed a project
Improv Material
- Assess and analyz with contingently
- Defined contract
- Reduced impacted from external factors.
- Improve operations to reduce probability with failures Increase productive for cast is better and management
Scopes of Baseline
- Agree and signed off by project stakeholders
- Cant change what to do project predetermined
The scope baseline contains the following
- Project cope statement includes data the scope and deliverables some constrains
- Work down structures scope splits more manageables to manage and controller
- Hierarchs is broken and gets broken down to details
- Work package this also contains support and reporting
- Ws dictionary is to improve schedule budget
Scopes development
- All project starts begin with visibility. pre
- All scopes start from the owner organization, go objectives and required outcomes
- Own organizations can the consulting to SOW a basis the SOW section is build
- The scope work normally contains summary of executive outlining project overviews
- Must have a structure
Other Sows Includes
- teams and structure on
- change management process and project schedule
- cost estimate and sos for projects
- reporting requirement
- delivery messages and types contact and the operations
- permitt requirements
The scope of services
includes
- location location
- data
- process for measuring
- requirements
Five types for defining the scope of work
- Use clear obvious language
- Break down the project
- List clearer objects and deliverables
- and visuals
- Ensure sign off
the work breakdown structure
-
Helps the project team organized supplies scope
-
Resources and expertise is for its operation
-
Revisions to the result require rework
-
Is poorly construct through
-
Must be defined at at a 3 step stage like those
To Keep Notes in Mind
- Must use concise languages
- Each stage as design
- Each part include some details
- Integrate with other parts and measure quality.
- Adaptable when used over
The One Hundred Percent Rule
- all the projects in the project including the project
- Must level all scopes to equal one
Work Down Structures Characteristics
- must focus primarily on all objects
- Ensured its been a projects
- Express as Hierachaly
- Contained all parents work
work Breakdown
is supplementary and helps for management and
-
the whole project includes all the broken projects
-
It then helps search and the directory
-
To learn better scope with biys make early at possible with the project
-
Avoid rework and the changes which lead for the poor projects
-
Project to all scope
Defining A Project to Stake Hider
- Dependant project
- Has a few parts
- The Da prpject do not engage with End times
- Must require all and
Conclusion
- Scope baseline
- Must be stakeholder by end users
- Must used to set for deliverable
- Must scope that has been
- Has the right stakeholders
- Has the write objectives
Six Points in mind
- Helps from scope
Further Reading
- PDF Download
- Book search and Chapters
- Journal paper
You'll learn in Part three:
- Scope evaluations
- Learn to to do so and implement with this tool
All About This section
- Provide Construction Institute
- The expertise of projects with expert levels to benefit improvement Pdri build envions
What's Important to use with PDRI
- Improve the action project
- Steak holder to understand projects.
- The importance of Project
- Project more to make
- The to help and collaborate with entities
PDRI
- Easy user for this tool
- Identify and describe each
- Capture mitigations action
- At a point with deasines
intended to use Durning Front and Planning
- Project is a feebillity is shown
- What plans
- That have had
Front and planning Allows Allows:
- Few scopes change
- Improve operation performance -
- Alinement expectation Better indentifications of risk
For utility use of:
Each gate for data
- Pdricols include for effective
- Increase work and file -I am For to build help as you said
- Use the best way
The key best thing for This tool
- At what way project used team
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The other and has and then there and can also be this a certain elements by section and all that
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For future considerations
- The proce is for working with each
- Some team. memebers will take specific experiences with element with support Then and also be then be added to total the scores from here
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