SAP Procurement Processes Overview

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Questions and Answers

When is a vendor consignment liability posted in SAP Materials Management?

When goods are received from vendor (correct)

When goods are transferred between stock types

When goods are transferred between storage locations

When goods are issued to a cost center

Which item category must you use for subcontracting?

item category L

item category K (correct)

item category D

item category W

To which object can you directly assign an account assignment category in SAP Materials Management?

Item category

Material master (correct)

Document type

Partner role

Which of the following authorizations must a user have in order to approve a purchase order?

Release strategy Signup and view all the answers

Which SAP Fiori design principle has the goal of having one user, one use case, and up to three screens for each application?

Simple Signup and view all the answers

You use quota arrangements. How can you ensure that a new supplier is considered as if they had been part of the quota arrangement from the beginning?

Manually update the quota base quantity Signup and view all the answers

What prerequisites must be met to send newly created purchase orders to a supplier via email and transmit changes by fax?

The Price and Quantity fields are relevant for printout changes Signup and view all the answers

Which fields allow personal default values to be specified in transaction MIGO for transaction and reference document combinations? Select two.

Movement Type Signup and view all the answers

What actions are necessary when using supplier consignment? Select two.

Create consignment storage locations Signup and view all the answers

Which item category is suitable for a value contract where specific materials and prices are outlined only upon release orders?

B (Limit) Signup and view all the answers

To implement split valuation effectively, which actions must be taken? Select two.

Create additional accounting data for relevant materials Signup and view all the answers

Which accelerators in the Bill of Materials content are considered solution level? Select two.

Software and delivery requirements Signup and view all the answers

Which factors influence the mandatory entry field selection during the initial creation of a material master? Select three.

Transaction code Signup and view all the answers

What field controls the creation of a scheduling agreement with release documentation?

Release indicator Signup and view all the answers

How can account determination for planned delivery costs be controlled based on the condition type?

Assign an account key in the condition type. Signup and view all the answers

Which documents are created when posting a goods receipt for a valuated material? (Select two correct answers)

Material document Signup and view all the answers

From analytical SAP Fiori apps, which information regarding contracts can be directly accessed? (Select two correct answers)

Expiring contracts Signup and view all the answers

What are the features of the Delivery Completed indicator in a purchase order (PO) item? (Select three correct answers)

The indicator is set automatically if the quantity received is outside tolerance. Signup and view all the answers

How can effort be minimized in account determination when setting a plant as a valuation area? What is the correct approach?

Group plants assigned to the same chart of accounts using the v grouping code. Signup and view all the answers

What happens to a purchase order (PO) item when the Delivery Completed indicator is set?

The indicator prevents any additional goods receipts from being posted. Signup and view all the answers

In the context of analytical contracts, which of the following types does not provide direct access from Fiori apps?

Inactive contracts Signup and view all the answers

Which document plays a key role in accounting upon posting a goods receipt?

Accounting document Signup and view all the answers

What data is required to determine safety stock during automatic reorder point planning? (Select all that apply)

Mean absolute deviation Signup and view all the answers

Which elements influence G/L account determination? (Select all that apply)

Chart of accounts Signup and view all the answers

For which documents must classification be used in a classic release procedure? (Select all that apply)

Requests for quotation Signup and view all the answers

Which assignments are possible for a purchasing organization? (Select all that apply)

Several plants from different company codes to one purchasing organization Signup and view all the answers

What are prerequisites for automatic generation of a purchase order during goods receipt without a corresponding PO? (Select all that apply)

A central purchasing organization is assigned to the plant Signup and view all the answers

How can you set up uniform account determination for specific materials types? Please choose the correct answer.

Define a new common valuation area for the materials Signup and view all the answers

Which of the following are valid categorizations for the impact on inventory management? (Select all that apply)

Supplier quality ratings Signup and view all the answers

What elements must be considered for accurate inventory levels? (Select all that apply)

Seasonal demand fluctuations Signup and view all the answers

Which transfer postings within a plant create both a material document and an accounting document in SAP Materials Management?

A material-to-material transfer posting Signup and view all the answers

Which of the following characteristics are associated with the Hold function for purchase orders?

It disables follow-on activities Signup and view all the answers

For which business scenarios does a situation template exist in Situation Handling?

A supplier confirmation is pending Signup and view all the answers

What types of data storage does SAP HANA support?

Row storage Signup and view all the answers

What actions can a user perform in the Manage Purchase Requisition SAP Fiori app?

Approve a purchase requisition Signup and view all the answers

In the automatic source determination process for a purchase requisition, which is the first source the system checks?

Info record Signup and view all the answers

What happens when a transfer posting occurs from quality inspection stock into unrestricted-use stock?

Both a material and accounting document are created Signup and view all the answers

What is a key benefit of the Hold function on purchase orders?

It ensures compliance with procurement policies Signup and view all the answers

Study Notes

Vendor Consignment Liability

Vendor consignment liability in SAP is posted when goods are received from the vendor.

Subcontracting Item Category

Use item category K for subcontracting processes.

Account Assignment Category

You can directly assign an account assignment category to the item category.

Purchase Order Approval Authorization

Users must have the release strategy authorization to approve purchase orders.

SAP Fiori Design Principle

The principle emphasizes a "one user, one use case" approach with a maximum of three screens per application.

Quota Arrangement with New Suppliers

Include a new supplier in an existing quota system by manually updating the quota base quantity to ensure equal consideration.

Communication of Purchase Orders

Purchase orders can be sent via email, while changes must be transmitted by fax with specific prerequisites met, including the use of different message types for new and change operations.

Default Values in MIGO

Personal default values for stock type and movement type can be specified in transaction MIGO.

Supplier Consignment Requirements

Create consignment storage locations and set liabilities from consignment stock withdrawals as part of supplier consignment procedures.

Value Contract Item Category

When creating a value contract without specified materials and prices, use item category B (Limit).

Split Valuation Implementation

Implement split valuation by assigning valuation types to stock types and customizing valuation categories and types.

Bill of Materials Content Accelerators

At the solution level, useful accelerators include test scripts and configuration guides.

Mandatory Field Selection in Material Master

Factors that influence mandatory field selection during material master creation are material type, transaction code, and procurement type.

Scheduling Agreement Control

Control the creation of a scheduling agreement with release documentation using the release creation profile.

Planned Delivery Costs Account Determination

The account determination for planned delivery costs is controlled by assigning an account key in the condition type.

Goods Receipt Document Creation

Posting a goods receipt for a valuated material creates both a material document and an accounting document.

Contract Information in Fiori Apps

Directly accessible contract information includes expiring contracts and unapproved contracts.

Delivery Completed Indicator in Purchase Orders

The delivery completed indicator prevents further goods receipt postings, is automatically set within tolerance, and once set, the PO item is no longer relevant for material requirement planning.

Account Determination Minimization

Group plants under the same chart of accounts using a valuation grouping code to reduce effort in account determination.

Safety Stock Calculation Data

Automatic reorder point planning requires the mean absolute deviation, replenishment lead time, and service level.

G/L Account Determination Influencing Elements

The chart of accounts and valuation area significantly influence G/L account determination processes.

Classification Need in Release Procedure

Requests for quotation and purchase requisitions require classification in a classic release procedure.

Purchasing Organization Assignments

Assignments possible for a purchasing organization include several plants from the same/different company codes and multiple purchasing groups.

Automatic PO Generation Prerequisites

For automatic PO generation during goods receipt without a corresponding order, a central purchasing organization must be assigned, the material must be valuated, and purchase order generation must be activated.

Uniform Account Determination

To achieve uniform account determination across materials of different types, group the material types using a common account category reference.

Transfer Postings Resulting in Documents

Transfer postings such as material-to-material transfers and quality inspection stock to unrestricted-use stock generate both material and accounting documents.

Hold Function Characteristics

The hold function in purchase orders disables follow-on activities and may trigger a completion workflow.

Situation Templates in Situation Handling

Templates exist for scenarios like pending supplier confirmations and purchase order approvals.

SAP HANA Storage Types

SAP HANA supports both row and column storage types for data management.

Functions of Manage Purchase Requisition App

Within the app, users can approve purchase requisitions and initiate sourcing.

Source of Supply Search Sequence

The system searches for a valid source of supply in the order of info record, outline agreement item, source list, and quota arrangement.

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Description

This quiz covers essential aspects of SAP procurement processes, including vendor consignment liability, subcontracting item categories, and purchase order authorization. Test your knowledge on the key principles and communication methods within SAP Fiori and vendor arrangements.