Routine Inspections and Reporting Guidelines

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Questions and Answers

What should Licensing Officers do if they cannot complete an inspection report within normal working hours?

Document the non-compliance without completing the report

Suspend the inspection and complete the report as outlined in the process (correct)

Complete the inspection report at home

Request additional staff to assist with the inspection

During the Second Visit, what should Licensing Officers document in the Initial Observation?

The licensee was compliant with all regulations

The Licensing Officer will complete the type of inspection on a future date

The type of inspection was concluded on this date

The type of inspection was a continuation of the type of inspection started on a previous date (correct)

What should Licensing Officers do with the inspection report when leaving the facility during the first visit?

Request the Licensee to email the report

Fax the report to the facility

Take the report with them

Leave a copy of the report with the Licensee (correct)

What is the purpose of citing non-compliance observed during the second visit?

To document non-compliance and outline actions required Signup and view all the answers

What should Licensing Officers use during the inspection, according to the CCFL TVPC Guideline 1.14?

A database and a hotspot Signup and view all the answers

What should Licensing Officers inform the facility about before leaving the first visit?

They will be returning to complete the Routine Inspection Signup and view all the answers

What should Licensing Officers document in the Violation Card Field?

Non-compliant items, observations, and actions required Signup and view all the answers

What should Licensing Officers do with the inspection report during the second visit?

Leave a copy of the report with the Licensee Signup and view all the answers

What is the primary objective of the guideline for completing a Routine Inspection over more than one visit?

To ensure a consistent and authority-wide format is used by Licensing Officers when completing an inspection report. Signup and view all the answers

What is the expectation for Licensing Officers when completing a Routine Inspection in terms of reviewing items from the inspection checklist?

Licensing Officers should review all items from the inspection checklist during the initial visit, but may suspend the inspection if necessary. Signup and view all the answers

What is the maximum time frame for Licensing Officers to return to the facility and complete the Routine Inspection after suspending the inspection?

Five working days Signup and view all the answers

What is the purpose of ensuring that the inspection, even if completed on different days, is on the same inspection in the data base?

To ensure that all non-compliance is pulled from the Routine Inspection and into the Risk Assessment form. Signup and view all the answers

What is the Risk Assessment Tool limited to in terms of pulling non-compliance from inspections?

The Risk Assessment Tool only pulls non-compliance from the last Routine inspection posted in the data base. Signup and view all the answers

What is permitted for Licensing Officers to use when completing a Routine Inspection directly into the data base?

A hotspot from their work cell phones Signup and view all the answers

What is the consequence of not completing the Routine Inspection on the same inspection in the data base?

The Risk Assessment Tool will not pull non-compliance from the Routine Inspection. Signup and view all the answers

What is the primary purpose of the guideline for completing a Routine Inspection?

To ensure that all non-compliance is included in the Risk Assessment for the facility. Signup and view all the answers

Study Notes

Objective and Guideline

Ensure consistent format for Licensing Officers when completing inspection reports
Use a hotspot from work cell phones to complete inspection reports directly into the database
Do not use HSTouch for this type of inspection
Follow Guideline 7.4.1 for Inspection Report Format

Completing Routine Inspections

Review all items from the inspection checklist during a Routine Inspection
If unable to complete the inspection report within normal working hours, suspend the inspection and complete the report
Return to the facility within five working days and complete the Routine Inspection
Ensure all items not covered in the first visit are reviewed

Risk Assessment

All non-compliance from the Routine Inspection must be included in the Risk Assessment form
The Risk Assessment Tool only pulls non-compliance from the last Routine inspection posted in the database
Does not pull non-compliance from other inspection types, including Routine Follow-up Inspections

Procedure for Ensuring Non-Compliance in Risk Assessment

Document in the Initial Observation that the type of inspection was not concluded on the first visit and will be completed on a specified date
Document in the Initial Observation that the type of inspection was a continuation of the type of inspection started on the first visit date and occurred on the second visit date
Delete the statement from the First Visit
Document non-compliant items, observations, and actions required in the Violation Card Field
Clearly identify in the observation section of the violation card that the non-compliance was noted on the Routine Inspection continuation/second visit
Date Cited: Date of first visit
Date Entered: Date of first visit

Using Mobile Devices and Database

Use the database and a hotspot to complete inspection reports
Leave a copy of the inspection report with the Licensee that was completed at the first visit
Inform the facility that they will be returning to complete the Routine Inspection as per the time frame outlined in this guideline
Return to the facility, use the database and a hotspot, and leave a copy of the inspection report with the Licensee that was completed...

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Description

Quiz on guidelines for completing routine inspections and reporting, including formatting and technical requirements.