Role and Requisites of a Good Office Manager

The overall job of the manager in an office is to create within the enterprise the environment which will facilitate the accomplishment of the company’s ______.

The manager plans the operations of his subordinates, selects and trains them, organizes tasks relationships, directs their work, and measures actual ______.

The office manager makes it possible for the management to know where the business stands at the moment, where it seems to be going, and what factors are influencing the ______.

The office manager devolves the efficient operation of the firm in so far as clerical matters are concerned within his ______.

The office manager should possess the ability to understand the varied requirements of the organizational ______.

The office manager should function in a manner that creates acceptance within the company for himself and for the members of the ______.

The ______ manager should conduct regular monthly meetings to help strengthen the organization in which there is a representation of all the departments to discuss common problems and evaluate personnel programs and policies 7 Key Office Management Functions 1.Planning Creating a structure of the responsibilities required to achieve the objectives of your company is a key function of ______ management.Recognizing the short and long term goals then plan your approach to achieving the goals.Detailed planning and meeting organization is the first step toward efficient operations and facilitating control. 2.Directing Directing is part of ______ management and administration, which involves implementation and continued guidance.Continued guidance is necessary to ensure that the processes are consistent and employees are following them.Additionally, it includes systems and procedures in place to handle those who do not follow the processes 3.Staffing Another key responsibility of the ______ manager is staffing.Executive ______ managers run lead or coordinate with human resources on all matters of staffing recruitment, compensation, promotion, and retirement of subordinate managers. 4.Communication Effective communication, a staple of any high-functioning operation, is a necessary factor of ______ management.Good communication goes both ways.If this same ______ manager is unable to articulate the needs of your company, then the issue may be that this ______ manager is not a good fit for your organization. 5.Controlling Controlling refers to the function of ______ management that ensures that the high-level plans are followed.Keep in mind that controlling is not about micro-managing but leading.The leader must create performance standards where they can compare the actual performance to.This will make detecting anomalies much easier. 6.Coordinating This can be a tricky part of ______ management since there’s always the need to coordinate within the team and even other areas of the business.Coordinating is done to ensure that every department is on the same page and are working harmoniously. 7.Motivating Motivation comes in two forms : Self-motivation and external motivation.When your employees are self-motivated, the job of the ______ manager is made easier.But when they are not, that is where the job of ______ management is to externally motivate.This motivation should satisfy the employees' needs while being competitive, productive, and comprehensive.

Creating a structure of the responsibilities required to achieve the objectives of your company is a key function of ______ management.

Directing is part of ______ management and administration, which involves implementation and continued guidance.

Another key responsibility of the ______ manager is staffing.

Effective communication, a staple of any high-functioning operation, is a necessary factor of ______ management.

Controlling refers to the function of ______ management that ensures that the high-level plans are followed.