Community Association Maintenance Best Practices

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Questions and Answers

What is one of the benefits of having a maintenance plan or manual?

Increasing property values

Saving the manager time (correct)

Implementing a new construction project

Reducing carbon footprint

What type of communities require a building maintenance program?

Communities with new construction projects

Any community with common areas (correct)

Only communities with a high risk of accidents

Communities with a history of lawsuits

What is one of the benefits of reducing accidents and insurance premiums?

Reducing the risk of lawsuits (correct)

Increasing the number of construction projects

Reducing the need for safety inspections

Increasing property values

How can a building maintenance program reduce failures?

By implementing a preventive maintenance plan Signup and view all the answers

What is one of the benefits of a healthy environment in a community?

Preserving and enhancing lifestyle Signup and view all the answers

What is one of the benefits of reducing the risk of accidents?

Reducing lawsuits Signup and view all the answers

How can a building maintenance program reduce the need for late-night emergency phone calls and emails?

By performing effective maintenance on a consistent basis Signup and view all the answers

What is one of the benefits of implementing a building maintenance program?

Preserving and enhancing property values Signup and view all the answers

What is one of the primary benefits of having a maintenance manual and program in a community?

Reducing accidents and liabilities Signup and view all the answers

What is a common safety issue in communities that can be addressed through regular maintenance?

Raised concrete sidewalks due to tree roots Signup and view all the answers

How can a maintenance plan and program help reduce construction defect litigation?

By making sure building components are well maintained and not mistaken for defects Signup and view all the answers

What is a benefit of proactive inspections and repairs in a community?

Saving money and avoiding regular assessments Signup and view all the answers

Why is it important for community boards to prioritize maintenance?

To avoid liability for accidents Signup and view all the answers

What is a common problem in communities that can be addressed through regular maintenance?

Broken light posts with exposed electrical wiring Signup and view all the answers

Why is it important to have a maintenance program in place?

To reduce the risk of accidents and liabilities Signup and view all the answers

What is a benefit of regular walking inspections in a community?

Identifying areas that need to be repaired Signup and view all the answers

What is the primary goal of preventive maintenance in community associations?

To maximize the useful life of community assets and reduce accidents Signup and view all the answers

What type of maintenance involves inspecting and maintaining components based on their usage or projected usage?

Usage cycle-based maintenance Signup and view all the answers

What is a common preventive maintenance task to prevent water damage and mold growth?

Cleaning drain lines and roof gutters Signup and view all the answers

What type of maintenance uses technology, data analysis, or sensor devices to predict when an asset needs maintenance?

Predictive maintenance Signup and view all the answers

What is a benefit of implementing preventive maintenance in community associations?

Reducing the potential for accidents and maximizing asset life Signup and view all the answers

What is a common preventive maintenance task to prevent accidents and ensure safety?

Checking ground-fault circuit interrupter (GFCI) breakers Signup and view all the answers

What is a risk reduction strategy in community associations?

Implementing preventive maintenance Signup and view all the answers

What type of maintenance involves inspecting and maintaining components on a standardized schedule?

Time-based maintenance Signup and view all the answers

Study Notes

Reducing Accidents and Insurance Premiums

A maintenance manual and program are essential for reducing accidents in communities by identifying potential hazards before they become liabilities.
Regular community walks can disclose necessary repairs, such as:
- Raised concrete sidewalks due to tree roots
- Broken light posts with exposed electrical wiring
- Broken pool gates allowing unmonitored access to children
- Tot lots/playgrounds not in compliance with current safety standards
A maintenance plan and program can reduce construction defect litigation by ensuring building components are well-maintained and not mistaken for defects or warranty items.

Benefits of a Maintenance Program

Proactive inspections and repairs save money and avoid regularly raising assessments and special assessments.
Benefits of a building maintenance program include:
- Safety and risk reduction
- Reducing accidents and insurance premiums
- Healthy environment
- Financial savings
- Increasing property values and community harmony
- Preserving and enhancing lifestyle
- Reducing carbon footprint
- Reducing lawsuits

Types of Maintenance Methodology

Two tracks used to approach preventive maintenance methodology:
- Time-based: Inspecting and maintaining components on a standardized schedule (e.g., weekly, monthly, quarterly, or annual basis)
- Usage cycle-based: Inspecting and maintaining based on an asset's usage or projected usage (e.g., through historical data)

Examples of Preventive Maintenance

Common preventive maintenance examples for community associations include:
- Lubricating gate and door hardware or other moving parts
- Cleaning drain lines, roof gutters, downspouts, roof decks, or anything else that flows
- Touch-up painting all exterior wood and metal surfaces
- Checking ground-fault circuit interrupter (GFCI) breakers or other life-safety components
- Inspecting and adjusting lighting, irrigation, or other controls as needed
- Routine cleaning of buildings and landscaping of community grounds
- Applying waterproof sealants to decks and balconies

Subtypes of Preventive Maintenance

Three subtypes of preventive maintenance with unique features:
- Predictive maintenance: Utilizes technology, data analysis, or sensor devices to predict when an asset will need to be maintained or repaired.
- Prescriptive maintenance (not mentioned in detail)
- Seasonal maintenance (not mentioned in detail)

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Description

Learn how to reduce accidents and insurance premiums in communities by implementing maintenance programs and regular inspections.