RFP Process: Understanding System Objectives

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What is an important factor in determining the success of software implementation?

The number of users of the new system
The quality of the vendor's support after installation (correct)
The size of the software vendor's company
The cost of the software package

Why is it recommended to divide a large software package into smaller modules?

To increase the functionality of the software
To make it easier to implement and reduce complexity (correct)
To make it more difficult for competitors to replicate
To reduce the software cost

What can affect the functionality of a new system?

The format of old data (correct)
The quality of the vendor's support
The number of users of the new system
The size of the software package

Why is cooperation from business partners important for successful implementation?

To ensure a smooth transition to the new system (B) Signup and view all the answers

What is a benefit of having the vendor maintain the system?

The company avoids paying for fixing errors (B) Signup and view all the answers

What is a disadvantage of having the vendor maintain the system?

The company is dependent on the vendor for maintenance (A) Signup and view all the answers

What type of contract is considered risky because the vendor might increase the cost?

Cost reimbursement contract (B) Signup and view all the answers

What is the main purpose of the construction phase?

To make modifications to the software package (A) Signup and view all the answers

Why is it necessary to convert old data to new software during the implementation phase?

To transform old data to the new software (C) Signup and view all the answers

What is the advantage of a fixed cost contract?

It provides a clear breakdown of costs for each service (C) Signup and view all the answers

What should be done during the planning phase of implementation?

Determine the best time to install the software (D) Signup and view all the answers

Why is it necessary to modify a software package purchased from another country?

To change the currency used in the software (C) Signup and view all the answers

What is the primary purpose of sending a Request For Proposal (RFP) to a vendor?

To inform the vendor about the system objectives and environment (D) Signup and view all the answers

What is the primary role of IT staff in the procurement process?

To evaluate proposals received from vendors (D) Signup and view all the answers

What is the implication of not finding a perfect package or system that meets all requirements?

Discrepancies need to be addressed through modification, adaptation, or compromise (D) Signup and view all the answers

What is the primary purpose of a contract in the procurement process?

To ensure all terms are being followed within the agreed time (A) Signup and view all the answers

Who is typically involved in reviewing and negotiating the contract terms and conditions?

A lawyer (A) Signup and view all the answers

What is a major advantage of open-source software?

You have access to the source code, allowing modification and customization (D) Signup and view all the answers

What is the primary outcome of the proposal evaluation process?

A chosen package that best meets the system requirements (C) Signup and view all the answers

What is a disadvantage of purchasing a software package?

Dependence on the vendor for maintenance and training (A) Signup and view all the answers

What is a risk of internal implementation of a software package?

Lack of expertise and knowledge (B) Signup and view all the answers

What is an advantage of open-source software in terms of vendors?

You can choose from a lot of vendors, giving you more control (D) Signup and view all the answers

What is a disadvantage of open-source software in terms of cost?

The code is free, but you have to pay for documentation and technical support (C) Signup and view all the answers

What is a major drawback of relying on open-source software solutions?

Limited customization options (B) Signup and view all the answers

What is an advantage of open-source software in terms of reliability?

A lot of people volunteer to test and develop the software, fixing bugs quickly and making it more reliable (B) Signup and view all the answers

What is a key consideration when choosing an open-source license agreement?

The alignment with business legal requirements (C) Signup and view all the answers

What is a benefit of using an Application Service Provider (ASP) over traditional software purchasing?

Lower upfront costs (A) Signup and view all the answers

What is a potential risk associated with using an Application Service Provider (ASP)?

Exposure of sensitive data to external vendors (D) Signup and view all the answers

What is the primary purpose of a Service Level Agreement (SLA) in the context of ASPs?

To define expected ASP performance (C) Signup and view all the answers

What is an important aspect of a Service Level Agreement (SLA) in the context of ASPs?

System uptime and recovery time (A) Signup and view all the answers