RFP Process: Understanding System Objectives
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What is an important factor in determining the success of software implementation?

  • The number of users of the new system
  • The quality of the vendor's support after installation (correct)
  • The size of the software vendor's company
  • The cost of the software package
  • Why is it recommended to divide a large software package into smaller modules?

  • To increase the functionality of the software
  • To make it easier to implement and reduce complexity (correct)
  • To make it more difficult for competitors to replicate
  • To reduce the software cost
  • What can affect the functionality of a new system?

  • The format of old data (correct)
  • The quality of the vendor's support
  • The number of users of the new system
  • The size of the software package
  • Why is cooperation from business partners important for successful implementation?

    <p>To ensure a smooth transition to the new system</p> Signup and view all the answers

    What is a benefit of having the vendor maintain the system?

    <p>The company avoids paying for fixing errors</p> Signup and view all the answers

    What is a disadvantage of having the vendor maintain the system?

    <p>The company is dependent on the vendor for maintenance</p> Signup and view all the answers

    What type of contract is considered risky because the vendor might increase the cost?

    <p>Cost reimbursement contract</p> Signup and view all the answers

    What is the main purpose of the construction phase?

    <p>To make modifications to the software package</p> Signup and view all the answers

    Why is it necessary to convert old data to new software during the implementation phase?

    <p>To transform old data to the new software</p> Signup and view all the answers

    What is the advantage of a fixed cost contract?

    <p>It provides a clear breakdown of costs for each service</p> Signup and view all the answers

    What should be done during the planning phase of implementation?

    <p>Determine the best time to install the software</p> Signup and view all the answers

    Why is it necessary to modify a software package purchased from another country?

    <p>To change the currency used in the software</p> Signup and view all the answers

    What is the primary purpose of sending a Request For Proposal (RFP) to a vendor?

    <p>To inform the vendor about the system objectives and environment</p> Signup and view all the answers

    What is the primary role of IT staff in the procurement process?

    <p>To evaluate proposals received from vendors</p> Signup and view all the answers

    What is the implication of not finding a perfect package or system that meets all requirements?

    <p>Discrepancies need to be addressed through modification, adaptation, or compromise</p> Signup and view all the answers

    What is the primary purpose of a contract in the procurement process?

    <p>To ensure all terms are being followed within the agreed time</p> Signup and view all the answers

    Who is typically involved in reviewing and negotiating the contract terms and conditions?

    <p>A lawyer</p> Signup and view all the answers

    What is a major advantage of open-source software?

    <p>You have access to the source code, allowing modification and customization</p> Signup and view all the answers

    What is the primary outcome of the proposal evaluation process?

    <p>A chosen package that best meets the system requirements</p> Signup and view all the answers

    What is a disadvantage of purchasing a software package?

    <p>Dependence on the vendor for maintenance and training</p> Signup and view all the answers

    What is a risk of internal implementation of a software package?

    <p>Lack of expertise and knowledge</p> Signup and view all the answers

    What is an advantage of open-source software in terms of vendors?

    <p>You can choose from a lot of vendors, giving you more control</p> Signup and view all the answers

    What is a disadvantage of open-source software in terms of cost?

    <p>The code is free, but you have to pay for documentation and technical support</p> Signup and view all the answers

    What is a major drawback of relying on open-source software solutions?

    <p>Limited customization options</p> Signup and view all the answers

    What is an advantage of open-source software in terms of reliability?

    <p>A lot of people volunteer to test and develop the software, fixing bugs quickly and making it more reliable</p> Signup and view all the answers

    What is a key consideration when choosing an open-source license agreement?

    <p>The alignment with business legal requirements</p> Signup and view all the answers

    What is a benefit of using an Application Service Provider (ASP) over traditional software purchasing?

    <p>Lower upfront costs</p> Signup and view all the answers

    What is a potential risk associated with using an Application Service Provider (ASP)?

    <p>Exposure of sensitive data to external vendors</p> Signup and view all the answers

    What is the primary purpose of a Service Level Agreement (SLA) in the context of ASPs?

    <p>To define expected ASP performance</p> Signup and view all the answers

    What is an important aspect of a Service Level Agreement (SLA) in the context of ASPs?

    <p>System uptime and recovery time</p> Signup and view all the answers

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