Report Writing Techniques

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Questions and Answers

What is the first step in planning a report?

Collect the information

Define the problem and the purpose of the report (correct)

Define the audiences

Determine the ideas to include

Which step involves identifying who will read the report?

Determine the ideas to include

Collect the information

Edit the report

Define the audiences (correct)

What does the step 'Determine the ideas to include' primarily focus on?

Assessing the credibility of sources

Selecting relevant topics and information (correct)

Identifying the format of the report

Evaluating the purpose of the report

What is the final action in the report planning process as outlined above?

Collect the information Signup and view all the answers

Which of the following statements is NOT part of the report planning steps?

Collect personal anecdotes Signup and view all the answers

Who might be considered a teacher or instructor in a real-world context?

Your boss Signup and view all the answers

Which of the following roles is NOT typically associated with the functions of a teacher or instructor?

Business competitors Signup and view all the answers

In a professional setting, who can be regarded as a source of knowledge for employees?

Managers Signup and view all the answers

Which of the following best describes the relationship between a teacher and their audience in the workplace?

A mentor-mentee relationship Signup and view all the answers

Which role is most likely to take on teaching responsibilities in a corporate context?

Middle management Signup and view all the answers

What is the primary focus of Step 4 in planning a report?

Collecting relevant research and information Signup and view all the answers

Which activity is essential to complete before Step 4 in report planning?

Identifying the issues and topics Signup and view all the answers

What should be the outcome of Step 4 in report planning?

A collection of necessary research and information Signup and view all the answers

Which of the following best describes what happens in Step 4?

Locating and collecting necessary research and information Signup and view all the answers

What is an important consideration when collecting information in Step 4?

Locating a variety of credible sources Signup and view all the answers

What is the importance of discussing figures in a report?

To help the reader understand the data presented. Signup and view all the answers

Which type of figures should be discussed in the text?

All figures including essential and appendix figures. Signup and view all the answers

How should figures in a report be integrated into the text?

Figures should be referenced and discussed to provide context. Signup and view all the answers

What is a possible consequence of neglecting to discuss figures in a report?

Readers may misinterpret or overlook important data. Signup and view all the answers

When should figures be discussed in relation to the text?

Throughout the report wherever they are relevant. Signup and view all the answers

What is the primary purpose of including a figure in a document?

To illustrate, emphasize, and supplement the text Signup and view all the answers

When is it unnecessary to include a figure in a document?

When the text is clear without it Signup and view all the answers

Which of the following statements is true regarding figures in a document?

Figures may enhance comprehension when text is clear Signup and view all the answers

What does it indicate if a figure is good-looking but not necessary?

The figure is irrelevant to the main ideas presented Signup and view all the answers

How should a figure relate to the accompanying text?

It should support and clarify the text without overshadowing it Signup and view all the answers

Study Notes

Planning a Report

Define the problem: Clearly state the reason behind the report.
Define the audience: Identify who will be reading the report and tailor it to their needs.
Determine the ideas to include: Select the key points and arguments to be presented.
Collect the information: Gather relevant research and data to support the ideas.
Real-world audiences: Your boss, clients, or staff are potential readers.

Using Illustrations in a Report (Figures)

Figures should supplement the text and emphasize key points.
Discuss the information presented in figures within the text.
Only include figures that contribute to the understanding of the text.
Figures should not be used to replace text or to make independent statements.

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Description

This quiz covers essential techniques for planning and writing a report. It includes defining the problem and audience, selecting key ideas, gathering information, and effectively using illustrations. Perfect for anyone looking to improve their report writing skills.