Report Writing and Negotiation Language

Report Writing

• Reports present information objectively and concisely.
• Key elements include a clear purpose, methodology, findings, analysis, and recommendations.
• Structure typically follows an introduction, body, and conclusion.
• Use a formal tone and avoid subjective opinions.
• Visual aids (charts, graphs) can enhance comprehension and clarity.
• Focus on supporting claims with evidence and data.
• Different report types (progress, annual, feasibility, etc.) have varying structures and purposes.
• Report writing frequently uses formal language, precise vocabulary, and varied sentence structures.

Negotiation Language

• Effective negotiation involves understanding both sides' needs and interests.
• Key phrases for asking questions include "Could you elaborate on...?" and "What are your concerns?"
• Phrases for presenting options are crucial, such as "Let's consider these alternatives." and "We're open to discussion."
• Acknowledgement of opposing viewpoints is critical, using phrases such as "I understand your perspective" and "That's a valid concern."
• Phrases for making concessions include "We're willing to compromise on this point," and "We've reached a mutually acceptable solution."
• Active listening, summarizing, and clarifying are essential skills.
• Mastering appropriate vocabulary, tone, and nonverbal communication aids successful negotiation.

Presentation Techniques

• Good presentations engage the audience and convey information effectively.
• Structure includes an introduction, body (main points), and conclusion.
• Visual aids are essential; use charts, graphs, images, and other media.
• Practice is key to maintaining a smooth delivery and appropriate pace.
• Body language, eye contact, and tone of voice should be appropriate for the audience and context.
• Presentations should be concise and use strong language, tailored to the audience and objectives.
• Use storytelling or anecdotes to strengthen your points.

Email Writing Skills

• Emails need a clear subject line and professional tone for clarity, and actionability.
• Use concise and professional language; avoid jargon or overly casual language.
• Properly format the email with clear headings, paragraphs, and bullet points for readability.
• Proofread meticulously for typos, grammatical errors, and clarity.
• Always use appropriate salutations and closings, and sign off professionally.
• Email should convey the information needed in a concise and efficient manner.
• Schedule follow up emails or meetings if necessary.

Business Vocabulary

• Understanding key business terms and phrases is essential for effective communication.
• Core concepts include market analysis, financial statements, and strategic planning.
• Important vocabulary includes financial terms, product-related terminology, and management concepts.
• Familiarize yourself with industry-specific jargon.
• Learn synonyms for common words to avoid repetition.
• Expand your vocabulary continually, reflecting current business trends.

Business English 10 Questions Test

• Preparing for a test requires focused study and review.
• Practice questions in Report Writing, Negotiation, Presentations, Email, or Vocabulary can help solidify understanding of the materials.
• Active recall and self-testing aid in retention.
• Understanding the types of questions will guide study time allocation.
• Practice under timed conditions mirrors the testing environment.