Remittance Transactions - India

Inter-departmental payments within the Ministry of Supply and Rehabilitation, involving supplies arranged by the DGS&D (Directorate General of Supplies & Disposals).

Transactions between Indian Railways and external entities (non-government bodies, institutions, or individuals) are handled through direct cash payments or checks.

Involves transferring funds between different sections within the same railway or between various railway systems (excluding private railways).

Transactions between two railway units or systems are settled by balancing debits and credits in the central financial books, resulting in a net balance.

Transferring funds between revenue and capital accounts within a railway system, typically for capital investment projects.

A remittance head used for transferring funds from the revenue account to the capital account.

A remittance head used for transferring funds from the capital account to the revenue account.

A record of funds deposited with the Reserve Bank, primarily used for clearing government transactions.

This head records the total amount of remittances received by the Banks and Treasuries in a month.

This head is used to account for all checks issued by the Railway Accounts Officer.

This head is used to track transactions with other government entities, mainly state governments.

This head is adjusted to reflect cleared transactions, including remittances, cheques and bills, as well as other transactions with the Reserve Bank.

This head is credited when the total amount of cheques paid by the Banks and Treasuries in a month is reconciled.

This head is debited when the total amount of remittances received by the Banks and Treasuries in a month is reconciled.

This head is debited when a new transaction is recorded for a non-Railway Accounts Officer.

This head is used to track payments made to the government by other government entities.

This head is used to track the total amount of cheques drawn for the day by the Railway Accounts Officer.

Banks and treasuries send daily statements to the Railway Accounts Officer detailing transactions, including cheque payments, earnings, and miscellaneous receipts.

The Railway Accounts Officer checks these statements against counterfoils of cheques and cash remittance notes to ensure accuracy.

Discrepancies discovered during checking are immediately reported to the Central Accounts Section of the Reserve Bank for correction.

The Central Accounts Section adjusts the figures for the following month to reflect the corrections, ensuring accuracy in the final statements.

Misclassifications between different railways, occurring in initial bank and treasury accounts, are also addressed by the Central Accounts Section during the monthly closing.

Treasuries and banks send duplicate copies of scrolls (transaction lists) along with supporting documents (vouchers and paid instruments) to the Railway Accounts Officer daily.

Cash remittance notes unaccounted for by statements and unpaid cheques are listed separately in registers for tracking purposes.

After checking each day's statements, totals from the previous day are brought forward and totals for the current period are calculated.

Monthly totals are reconciled with the Railway's transaction records in the Reserve Bank and the Civil Accountant General's accounts, highlighting any discrepancies.

Discrepancies found during reconciliation are reported to the Reserve Bank, Accountant General, and Railway Board for further investigation.

The process of verifying and reconciling the balance of funds held by the Reserve Bank of India (RBI) for a particular railway, ensuring that the total balance matches RBI records.

A suspense account used to track remittances made by the railway that are awaiting being cashed by the bank.

A suspense account used to track outstanding cheques issued by the railway.

A monthly reconciliation process conducted to ensure the accurate recording of all financial transactions between a railway and the Reserve Bank.

A special register maintained to keep a record of all uncashed cheques older than six months, facilitating the management of their eventual disposition.

The Accounts Office receives Transfer Certificates (TCs) with supporting documents like bills or vouchers. They check if the debit or credit entries are correct and pertain to their division.

If the TCs involve items requiring approval from departmental officers, the relevant vouchers are passed on to them for validation. The officers review, approve, and return the documents.

TCs for cash and inventory transactions are accepted and adjusted in the accounts. Acceptance is provisional if further approvals from departmental officers are required.

The Register of Transfer Certificates (A-413) or similar records track the status of TCs. This register helps finalize adjustments and monitor the process.

TCs for transactions other than cash and stores are usually kept pending. They are adjusted only after the relevant vouchers are approved by the departmental officer.

Ideally, there should be no outstanding balances at the end of the year under the 'Transfers Divisional' heading.

If there are unadjusted balances at the end of the year, they should be noted and reported to the Financial Adviser and Chief Accounts Officer for further action.

Transfers between construction divisions submitting reports to the same Accounts Officer are handled through the exchange of TCs (form A.406).

The recipient division should acknowledge the debit or credit immediately and deal with objections, if any, at a later time.

Transactions between Indian Railways and external entities (non-government bodies, institutions, or individuals) are handled through direct cash payments or checks.

Transfers involving revenue accounts in the Capital Accounts Books are done using the 'Transfers, Railway Revenue' remittance head.

Transfers involving capital accounts in the Revenue Accounts Books are done using the 'Transfers, Railway Capital' remittance head.

Debits by one unit or railway are balanced against credits by another unit or railway in central books.

The process involves verifying and reconciling the balance of funds held by the Reserve Bank of India (RBI) for a particular railway.

This head records the total amount of remittances received by the Banks and Treasuries in a month.

A special register maintained to keep a record of all uncashed cheques older than six months, facilitating the management of their eventual disposition.

An account used to temporarily hold financial transactions that are pending final classification or verification.

A document that records and authorizes a transfer of funds between different divisions within the Railway.

A register maintained by each railway's Accounts Office to record transfers of funds or assets to and from other railways.

A register maintained by the Accounts Office to record daily transactions cleared by the Reserve Bank of India on behalf of the railway.

A register maintained by the Accounts Office to record copies of advices received from other Accounts Officers.

The Memo of clearance (A.420) received from the Reserve Bank is posted in registers A. 429 and A. 430.

These are temporary bills prepared based on initial station figures, adjusted for ministries and state governments.

Instructions for non-railway Accounts Officers to accept credit notes and warrants without original vouchers for March transactions.

The procedure for settling payments with the Burma Government is similar to that for other accounts officers.

These are vouchers that are not sent with the provisional bills but are later submitted with the final bills.

Detailed accounting procedures involve maintaining registers and reconciling transactions with the Reserve Bank of India.

A monthly account detailing all financial transactions between a railway and the Reserve Bank, supported by vouchers. It summarizes debits and credits, ensuring accurate recording of funds received and paid.

A monthly account detailing all financial transactions between a railway and other Accounts Officers, like State Accountants General. It summarizes debits and credits, ensuring accurate tracking of funds.

A document sent by the Railway Accounts Officer to the concerned Accounts Officer to communicate transactions relating to a specific month, aiding in the reconciliation and timely processing of payments.

A confirmation issued by the Reserve Bank to both the debtor and creditor parties involved in a transaction, confirming the adjustment made in their accounts, ensuring smooth financial exchange.

A register used to document the issuance of Advices to the Reserve Bank, enabling tracking of payments with the Reserve Bank.

A detailed schedule containing all vouchers relating to a specific month, sent in advance to the relevant Accounts Officer for timely processing of payments.

A document used to record the transfer of funds between various sections within a railway system, ensuring transparency and accountability for intra-railway financial movements.

A process involving the verification and reconciliation of details on Transfer Certificates, ensuring the accuracy of recorded debits and credits for the railway.