Records Management System Overview

Questions and Answers

Which statement accurately describes the role of the CRN in the RMS?

The CRN is issued by the member after the report is completed.

The CRN is optional for all original reports filed in RMS.

A CRN will be issued by the CAD system upon request of the reporting member. (correct)

The CRN is only applicable for confidential reports.

What should be completed in RMS whenever information is available?

All available fields to assist in assigned tasks. (correct)

Only mandatory fields highlighted in yellow.

None of the fields need to be completed.

Only fields that are not confidential.

What is the final step required for a report to be considered as a final version in RMS?

It must be reviewed and approved by RMS Validation personnel. (correct)

It must be filed in duplicate.

It must be initiated by the reporting member.

It must be marked confidential.

Which of the following describes the process for changes to a final RMS report?

Supplements must be filed for any changes made post-approval. Signup and view all the answers

Who has the final authority on classifications regarding offense types in RMS?

The IMU Commander. Signup and view all the answers

Which of the following is NOT a necessary requirement for arrest report completion as per NIBRS standards?

Completing a supplemental report. Signup and view all the answers

What is the primary purpose of scanning and verifying paper reports in RMS?

To create an electronic backup and ensure accuracy. Signup and view all the answers

All reports initiated in RMS can be viewed by department personnel unless which of the following conditions are met?

The reports are marked confidential. Signup and view all the answers

What is the primary purpose of the Records Management System (RMS) as per the procedural instruction?

To store completed and approved reports for proper tracking. Signup and view all the answers

Which of the following best describes an 'Attached Report' in the RMS terminology?

Any paper report related to an incident that is scanned into the RMS. Signup and view all the answers

What does the term 'CAD Event Number' refer to?

An identifier generated for each service request call in the system. Signup and view all the answers

Which statement accurately describes the role of CAD in the department's operations?

It manages service request calls and maintains personnel information. Signup and view all the answers

In the context of the RMS, what does 'Custody Management' entail?

Capturing and maintaining information about individuals arrested. Signup and view all the answers

What is meant by 'Classification of Offense/Incident Type'?

The title reflecting the highest offense related to an incident. Signup and view all the answers

What type of report does a 'Field Interview Report' track?

Intelligence and information from field personnel regarding individuals. Signup and view all the answers

Which procedural instruction was rescinded by the latest update?

PI 10-1 Signup and view all the answers

What is the primary function of the Information Management Unit (IMU)?

To maintain and manage report information. Signup and view all the answers

Which reporting system is specifically utilized for collecting crime data to report to the FBI?

Missouri Incident Based Reporting System (MIBRS) Signup and view all the answers

What are Group A offenses in the NIBRS system?

Incidents involving specific crimes classified into 22 offense categories. Signup and view all the answers

How is the legacy data stored in the Legacy RMS characterized?

It is read-only. Signup and view all the answers

Which of the following statements about the Imaging system H.Intellivue is true?

It is a legacy imaging system that is no longer utilized. Signup and view all the answers

What should members do when they become aware of a crime within Kansas City, Missouri?

Report the incident using the Records Management System (RMS). Signup and view all the answers

In terms of reporting structure, which system functions as the repository for completed reports?

Records Management System (RMS) Signup and view all the answers

Which of the following best describes the format of a Crime Report Number (CRN)?

An eleven digit number, such as KC160123456. Signup and view all the answers

Which of the following pieces of information is NOT to be recorded by an officer during a Field Interview with a suspected gang member?

Criminal history Signup and view all the answers

Under what condition can an officer conduct a Field Interview with a person believed to be a gang member?

With reasonable suspicion of criminal activity Signup and view all the answers

What action should be taken when an officer encounters an unregistered sex offender?

Advise the individual of their registration obligations Signup and view all the answers

What can the Field Interview Report be linked to?

Directly to the original offense/incident report Signup and view all the answers

Which of the following is a responsibility of supervisors reviewing a Field Interview Report?

Reviewing the report for grammatical errors and accuracy Signup and view all the answers

What should officers allow the subject of a Field Interview to do?

Volunteer information regarding gang affiliations Signup and view all the answers

When preparing Field Interview Reports, what is required from the officer?

The officer must document the time and date of the interview Signup and view all the answers

What does the notification workflow enable regarding the Field Interview Report?

Informing the element investigating the original offense Signup and view all the answers

When does the Stolen Auto Desk need to be notified regarding a recovered vehicle?

When a vehicle is stolen outside Kansas City and recovered within city limits. Signup and view all the answers

What must be completed first when handling a recovered vehicle?

Obtaining an original CRN and completing an RMS Report. Signup and view all the answers

Under what condition will a 'hold' be placed on a recovered vehicle reported stolen outside Kansas City?

If the outside agency requests a 'hold' or it's indicated on the MULES entry. Signup and view all the answers

What action should be taken if the owner of a recovered vehicle cannot be immediately contacted?

Tow the vehicle to a designated impound lot. Signup and view all the answers

If a felony is committed involving a recovered vehicle, what should be done?

Contact the investigative element of the patrol division. Signup and view all the answers

What is the role of the Communications Unit personnel when the RMS is out of service?

Notify the City-Wide Duty Officer and the Information Services Division Commander. Signup and view all the answers

Which of the following statements is inaccurate regarding the notification process for the Stolen Auto Desk?

A hold will be placed on a vehicle if the owner is not contacted. Signup and view all the answers

Which of the following must be noted in the narrative of the report?

The time of notification to the vehicle owner. Signup and view all the answers

Study Notes

Records Management System (RMS) Overview

Established to guide the Kansas City Missouri Police Department in reporting incidents and managing case information.
Stores all completed and approved reports, essential for record-keeping and analysis.

Key Terminology

Attached Reports: Additional paper reports related to an incident, scanned into RMS.
CAD (Computer Aided Dispatch): Handles service requests, personnel, vehicle availability, and maintains historical data.
Classification of Offense/Incident Type: Identifies the highest related offense for a report.
Custody Management: Tracks information about arrested individuals during their custody period.
Intellivue: An imaging system previously used for RMS data management, now obsolete.
MIBRS & NIBRS: State and national systems for reporting crime statistics and incidents, focusing on specific offense categories.

Administrative Guidelines

On-duty members reporting crimes in Kansas City must use RMS to ensure accurate documentation.
All reports are accessible for departmental review unless marked confidential; approval is required for finalization.

Reporting Procedures

Each original report in RMS is assigned a unique Crime Report Number (CRN).
Mandatory fields must be filled when data is available, aiding subsequent investigations.
Paper reports must be scanned into RMS, and any revisions after final approval need to be submitted separately.

Vehicle Reporting Procedures

Recovered stolen vehicles within city limits require notification to the Stolen Auto Desk.
Holds for stolen vehicles may be requested by outside agencies if applicable.
If owners of recovered vehicles cannot be contacted, the vehicle must be towed.

RMS Outage Procedures

Guidelines may be adjusted based on the severity of the outage.
In case of RMS server failure, proper notifications must be made to relevant authorities.

Field Interview Reports

Can be conducted alongside incident reports, linked to provide comprehensive data.
Requires supervisor review for accuracy and compliance, ensuring quality documentation.

Case Management

Detailed guidelines help manage cases efficiently, enhance data integrity, and support investigative processes.

Distribution and Accessibility

Procedural instructions are distributed to all department personnel and accessible via public and internal master indices.

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Description

This quiz provides an overview of the Records Management System (RMS) used by the Kansas City Missouri Police Department. It covers essential concepts, key terminology, and administrative guidelines related to incident reporting and case information management.