Podcast
Questions and Answers
Which statement accurately describes the role of the CRN in the RMS?
Which statement accurately describes the role of the CRN in the RMS?
- The CRN is issued by the member after the report is completed.
- The CRN is optional for all original reports filed in RMS.
- A CRN will be issued by the CAD system upon request of the reporting member. (correct)
- The CRN is only applicable for confidential reports.
What should be completed in RMS whenever information is available?
What should be completed in RMS whenever information is available?
- All available fields to assist in assigned tasks. (correct)
- Only mandatory fields highlighted in yellow.
- None of the fields need to be completed.
- Only fields that are not confidential.
What is the final step required for a report to be considered as a final version in RMS?
What is the final step required for a report to be considered as a final version in RMS?
- It must be reviewed and approved by RMS Validation personnel. (correct)
- It must be filed in duplicate.
- It must be initiated by the reporting member.
- It must be marked confidential.
Which of the following describes the process for changes to a final RMS report?
Which of the following describes the process for changes to a final RMS report?
Who has the final authority on classifications regarding offense types in RMS?
Who has the final authority on classifications regarding offense types in RMS?
Which of the following is NOT a necessary requirement for arrest report completion as per NIBRS standards?
Which of the following is NOT a necessary requirement for arrest report completion as per NIBRS standards?
What is the primary purpose of scanning and verifying paper reports in RMS?
What is the primary purpose of scanning and verifying paper reports in RMS?
All reports initiated in RMS can be viewed by department personnel unless which of the following conditions are met?
All reports initiated in RMS can be viewed by department personnel unless which of the following conditions are met?
What is the primary purpose of the Records Management System (RMS) as per the procedural instruction?
What is the primary purpose of the Records Management System (RMS) as per the procedural instruction?
Which of the following best describes an 'Attached Report' in the RMS terminology?
Which of the following best describes an 'Attached Report' in the RMS terminology?
What does the term 'CAD Event Number' refer to?
What does the term 'CAD Event Number' refer to?
Which statement accurately describes the role of CAD in the department's operations?
Which statement accurately describes the role of CAD in the department's operations?
In the context of the RMS, what does 'Custody Management' entail?
In the context of the RMS, what does 'Custody Management' entail?
What is meant by 'Classification of Offense/Incident Type'?
What is meant by 'Classification of Offense/Incident Type'?
What type of report does a 'Field Interview Report' track?
What type of report does a 'Field Interview Report' track?
Which procedural instruction was rescinded by the latest update?
Which procedural instruction was rescinded by the latest update?
What is the primary function of the Information Management Unit (IMU)?
What is the primary function of the Information Management Unit (IMU)?
Which reporting system is specifically utilized for collecting crime data to report to the FBI?
Which reporting system is specifically utilized for collecting crime data to report to the FBI?
What are Group A offenses in the NIBRS system?
What are Group A offenses in the NIBRS system?
How is the legacy data stored in the Legacy RMS characterized?
How is the legacy data stored in the Legacy RMS characterized?
Which of the following statements about the Imaging system H.Intellivue is true?
Which of the following statements about the Imaging system H.Intellivue is true?
What should members do when they become aware of a crime within Kansas City, Missouri?
What should members do when they become aware of a crime within Kansas City, Missouri?
In terms of reporting structure, which system functions as the repository for completed reports?
In terms of reporting structure, which system functions as the repository for completed reports?
Which of the following best describes the format of a Crime Report Number (CRN)?
Which of the following best describes the format of a Crime Report Number (CRN)?
Which of the following pieces of information is NOT to be recorded by an officer during a Field Interview with a suspected gang member?
Which of the following pieces of information is NOT to be recorded by an officer during a Field Interview with a suspected gang member?
Under what condition can an officer conduct a Field Interview with a person believed to be a gang member?
Under what condition can an officer conduct a Field Interview with a person believed to be a gang member?
What action should be taken when an officer encounters an unregistered sex offender?
What action should be taken when an officer encounters an unregistered sex offender?
What can the Field Interview Report be linked to?
What can the Field Interview Report be linked to?
Which of the following is a responsibility of supervisors reviewing a Field Interview Report?
Which of the following is a responsibility of supervisors reviewing a Field Interview Report?
What should officers allow the subject of a Field Interview to do?
What should officers allow the subject of a Field Interview to do?
When preparing Field Interview Reports, what is required from the officer?
When preparing Field Interview Reports, what is required from the officer?
What does the notification workflow enable regarding the Field Interview Report?
What does the notification workflow enable regarding the Field Interview Report?
When does the Stolen Auto Desk need to be notified regarding a recovered vehicle?
When does the Stolen Auto Desk need to be notified regarding a recovered vehicle?
What must be completed first when handling a recovered vehicle?
What must be completed first when handling a recovered vehicle?
Under what condition will a 'hold' be placed on a recovered vehicle reported stolen outside Kansas City?
Under what condition will a 'hold' be placed on a recovered vehicle reported stolen outside Kansas City?
What action should be taken if the owner of a recovered vehicle cannot be immediately contacted?
What action should be taken if the owner of a recovered vehicle cannot be immediately contacted?
If a felony is committed involving a recovered vehicle, what should be done?
If a felony is committed involving a recovered vehicle, what should be done?
What is the role of the Communications Unit personnel when the RMS is out of service?
What is the role of the Communications Unit personnel when the RMS is out of service?
Which of the following statements is inaccurate regarding the notification process for the Stolen Auto Desk?
Which of the following statements is inaccurate regarding the notification process for the Stolen Auto Desk?
Which of the following must be noted in the narrative of the report?
Which of the following must be noted in the narrative of the report?
Study Notes
Records Management System (RMS) Overview
- Established to guide the Kansas City Missouri Police Department in reporting incidents and managing case information.
- Stores all completed and approved reports, essential for record-keeping and analysis.
Key Terminology
- Attached Reports: Additional paper reports related to an incident, scanned into RMS.
- CAD (Computer Aided Dispatch): Handles service requests, personnel, vehicle availability, and maintains historical data.
- Classification of Offense/Incident Type: Identifies the highest related offense for a report.
- Custody Management: Tracks information about arrested individuals during their custody period.
- Intellivue: An imaging system previously used for RMS data management, now obsolete.
- MIBRS & NIBRS: State and national systems for reporting crime statistics and incidents, focusing on specific offense categories.
Administrative Guidelines
- On-duty members reporting crimes in Kansas City must use RMS to ensure accurate documentation.
- All reports are accessible for departmental review unless marked confidential; approval is required for finalization.
Reporting Procedures
- Each original report in RMS is assigned a unique Crime Report Number (CRN).
- Mandatory fields must be filled when data is available, aiding subsequent investigations.
- Paper reports must be scanned into RMS, and any revisions after final approval need to be submitted separately.
Vehicle Reporting Procedures
- Recovered stolen vehicles within city limits require notification to the Stolen Auto Desk.
- Holds for stolen vehicles may be requested by outside agencies if applicable.
- If owners of recovered vehicles cannot be contacted, the vehicle must be towed.
RMS Outage Procedures
- Guidelines may be adjusted based on the severity of the outage.
- In case of RMS server failure, proper notifications must be made to relevant authorities.
Field Interview Reports
- Can be conducted alongside incident reports, linked to provide comprehensive data.
- Requires supervisor review for accuracy and compliance, ensuring quality documentation.
Case Management
- Detailed guidelines help manage cases efficiently, enhance data integrity, and support investigative processes.
Distribution and Accessibility
- Procedural instructions are distributed to all department personnel and accessible via public and internal master indices.
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Description
This quiz provides an overview of the Records Management System (RMS) used by the Kansas City Missouri Police Department. It covers essential concepts, key terminology, and administrative guidelines related to incident reporting and case information management.
