Recording Data: Workstations and Time Management

• The notes below are study notes on "Recording data"
• The notes cover topics on organization and maintenance of workstations during data recording, personal and professional performance, and keyboard usage

Organizing and Maintaining Workstations

• Before starting data recording, know the documentation storage locations and classification criteria
• A "Plan de Trabajo" is a critical component in task planning, made by a superior.
• Planning should be time-based (days, weeks) and reviewed for errors upon completion
• Gantt charts are often used

Objectives

• All Work Plans must include objectives
• Objectives are set before the Work Plan starts, outlining the plan and individual task goals.
• Task can be planned, once the objectivies are defined
• Objectives should guide and harmonize project tasks while providing a framework for evaluating outcomes and fostering employee motivation.
• Goals need to be measurable, specific, and realistic

Time Management

• Computer systems enable worker tracking, that includes monitoring usage and information processed
• Effective workflow respects the worker, ensuring they're effective without undue pressure.
• Trust and reduced stress are fostered through worker consideration
• Key steps is to alternate computer work with other tasks and schedule short breaks

Work Classifications

• Computer tasks range from basic duties to those needing skilled staff.
• Responsibilities include data entry, consultations, text editing, warehouse, and customer service.

Time Factor

• The evaluation of workload depends on the time factor.
• Tasks vary from short consultations to longer projects
• Prioritizing and categorizing tasks helps manage fatigue.
• Task variation is recommended
• Polivalence and task changes can help against stress and tension

Ergonomics

• Ergonomics is important to optimizing worker safety, comfort, and productivity by aligning workstation and surrounding

Areas of Ergonomics:

• Time: adjusting schedules
• Geometric: job size
• Environmental: job factors
• Perceptive: job perception
• Communication: job communication
• Temporal ergonomics focuses on shift length, breaks, and shift work schedules to prevent mental or physical tiredness
• Proper distribution of work and rest leads to output, satisfaction, fewer mistakes, and quality
• Night shift work is generally the least preferable

Geometric Ergonomics

• Geometric ergonomics relates workers to workplace measurements and fitting the workplace to humans
• It also involves measuring various body segments, through using anthropometry
• Keep the noise as low as possible
• Structural material can help against noise

Environmental Ergonomics

• Environmental factors include lighting, tempurature, humidity, and noise
• Noise can psychologically be defined as annoying
• Noise affects communication, the nervous system, cardiovascular functions, and even vision
• Good lighting improves focus, which can positively influence health
• Maintaining and regulating internal body temperature regulates blood flow

Tips

• Desks should be 23 to 27° in summer and 17 to 24° in winter
• Avoid air conditioning flow
• Humidity shall be between 30%-70%
• Review and clean machinery

Body Position

• Body position to the keyboard and computer are important.
• Avoid pain or injury by using a horizontal orientation
• Neutral positions with equipment like wrist rests can avoid shoulder pain
• Only use light touches on the keys

Mitigating Work Hazards

• Environment can impact workers mainly through improper lighting, poor air quality, excessive noise
• Psychosocial elements like task assignments and company culture should be considered

Posture

• Prevention involves steps to limit issues and protection focuses on responding to inevitable concerns