Railway Weighment Procedures Quiz

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Questions and Answers

What should be done if Railway Receipts are prepared without weighment and need to be weighed en route?

They can be processed without any special remarks.

The invoice should be canceled.

Only the destination station needs to be informed.

They must bear 'SWA (Sender’s weight Accepted)' remarks. (correct)

What is the first basis for checking charges if weighment advice is not available when an invoice is under check?

Weight estimates from the Traffic Accounts Office.

Weight shown by the forwarding station. (correct)

Weight shown by the weighbridge station.

Average weight for similar shipments.

What is the responsibility of the forwarding Railway Accounts Office regarding Through traffic?

They should advise the receiving Railway Accounts Office about Railway Receipts requiring weighment. (correct)

They need to verify the weight at destination stations only.

They must weigh all shipments before forwarding.

They are responsible for collecting all charges locally.

What should be done after weighment results are available from the FOIS integrated weighbridge system?

Undercharges/overcharges based on weighment results should be calculated locally. Signup and view all the answers

What is the procedure if undercharges are identified after checking the invoices?

Debit for undercharges should be raised against concerned stations. Signup and view all the answers

What role do weighbridge stations play in the weighing process?

They advise the net weight to forwarding and destination stations. Signup and view all the answers

What must be verified concerning weighment reports according to the guidelines?

Results of all weighments should be included in RR or collected locally. Signup and view all the answers

What system is used for the apportionment of earnings for traffic carried over more than one Railway?

Centralised Apportionment System Signup and view all the answers

What happens to the revenue from manual Paid Parcel Traffic not worked out through the Centralised Apportionment System?

It is retained wholly by the Collecting/Home Railway. Signup and view all the answers

In the case of cross traffic, what does the intermediate railway receive?

Full share as worked out without deductions. Signup and view all the answers

If the actual carried route is different from the booked route, which route should be considered for apportionment?

The actual carried route should be considered. Signup and view all the answers

How is the apportionment of traffic interchanged with Deposit Private Companies and similar entities determined?

As defined in the concessionaire agreement or issued guidelines. Signup and view all the answers

What should be done with fodder invoices after they have been checked through the computer system?

A report regarding them should be taken out from the system. Signup and view all the answers

Which parties are involved in verifying the special credits for Through Outward 'To-Pay' traffic?

The forwarding and receiving Railway Accounts Offices. Signup and view all the answers

How should the fodder statements submitted by stations be checked?

They should be compared with system generated reports. Signup and view all the answers

What is the purpose of preparing a bill against the State Government?

To represent the difference in freight due and that recovered. Signup and view all the answers

What kind of system may be used for internal checks of Goods invoices at the Traffic Accounts Office?

A computerized system or a manual system. Signup and view all the answers

What format is used for preparing a statement of Incorrect Invoices?

A detailed table format listing specific details. Signup and view all the answers

What does the statement of Incorrect Invoices specifically list?

Undercharges and overcharges on invoices. Signup and view all the answers

What is the first step after checking fodder invoices in the system?

Generate a report and check special credits. Signup and view all the answers

Which document shows the relevant particulars for Through Outward 'To-Pay' traffic?

List of invoices from the forwarding Railway Accounts Office. Signup and view all the answers

What is issued whenever undercharges or overcharges are detected during invoice checking?

Monthly Statement Signup and view all the answers

Which party is responsible for sending statements of undercharges on 'To-Pay' invoices?

Forwarding Railway Accounts Office Signup and view all the answers

What type of traffic is directly monitored for errors during invoice evaluating?

Both Paid and To-Pay Traffic Signup and view all the answers

What should be done if an undercharge is detected at a forwarding station?

Notify the forwarding station to prevent future errors Signup and view all the answers

How should statements relating to undercharges and overcharges be organized?

By the responsibility of collection Signup and view all the answers

What need to be sent along with the statement of detected undercharges?

Related invoices organized by entry number Signup and view all the answers

Which aspect should be verified before issuing the Error Sheet for undercharges?

Correctness of invoices details Signup and view all the answers

What does the monthly statement include regarding incorrect invoices?

Both undercharges and overcharges Signup and view all the answers

What categorization is used for the invoices when sending statements for undercharges?

By the party responsible for collection Signup and view all the answers

When are the statements of undercharges and overcharges to be sent?

Not later than 15th of the following month Signup and view all the answers

What type of traffic does the monthly statement relate to for checking undercharges and overcharges?

Paid and To Pay traffic Signup and view all the answers

What action is taken if an undercharge appears in the monthly statement for Local traffic?

Verify with Machine Prepared Abstracts Signup and view all the answers

What should happen if an undercharge in the monthly statement for Local traffic is not accounted for in the Machine Prepared Abstracts?

An Error Sheet should be issued Signup and view all the answers

For which type of traffic is no verification with Machine Prepared Abstracts necessary?

Through Outward Paid traffic Signup and view all the answers

What should receiving stations do when they detect undercharges for prepaid traffic?

Take debit for the undercharged amounts Signup and view all the answers

What circumstance allows receiving Railway Accounts Offices to notify forwarding Railway Accounts Offices?

If undercharges need to be debited against forwarding stations Signup and view all the answers

Which of the following is a necessary step for the forwarding Railway Accounts Office?

Confirming accuracy of undercharges with relevant invoices Signup and view all the answers

In which scenario is the forwarding railway responsible for realization of charges?

For Through Outward Paid traffic Signup and view all the answers

If the undercharge accounted for in the Machine Prepared Abstracts is less than the monthly statement, what is the next step?

Issue an Error Sheet against the station Signup and view all the answers

How are particulars of undercharges from receiving stations handled?

Notified to the forwarding Railway Accounts Office Signup and view all the answers

What should be done when loading or unloading extends beyond one month regarding demurrage or wharfage charges?

Account for all charges accrued up to the end of the month only. Signup and view all the answers

How should demurrage charges be calculated under the debit credit policy?

Calculate total debit and credit hours at the end of the month only. Signup and view all the answers

Which option is crucial for the processing of crane charges used at stations?

Ensuring haulage charges are billed even if a crane is not utilized. Signup and view all the answers

What is required of stations that utilize travelling cranes in terms of monthly reporting?

Furnish a monthly statement detailing crane movements in Form COM/C. 42 Revised. Signup and view all the answers

How should the haulage charges for wagons in sidings be documented?

They must be included in the monthly charges, not shown in invoices. Signup and view all the answers

What is the primary purpose of the total 'Paid' freight shown in the Paid Statement?

To assist in the accounting of Goods Outward Paid in the Balance sheet Signup and view all the answers

Which principle is employed for the apportionment of through goods earnings?

Apportionment is based on Freight excluding GST Signup and view all the answers

When handling actual weight data, what purpose does it serve at the originating end?

To check Handling Bills for accuracy Signup and view all the answers

What is required for the continuity verification detail in a computerized system?

It should include checks for genuineness of RR stationery Signup and view all the answers

How should amounts related to specific Terminal and Area Specific Charges be allocated?

They must be credited to the appropriate Zones to whom they are due Signup and view all the answers

In cases of traffic at joint stations or junctions, what is crucial for financial adjustment?

Calculating credit/debit based on terminal/transshipment charges Signup and view all the answers

What is the guideline for reporting the actual weight handled by 'Railway' and 'Owners'?

It is essential for verifying Handling Bills at origin Signup and view all the answers

Which statement accurately reflects the prescriptive measures for calculating freight earnings?

Freight calculated must exclude any GST applicable Signup and view all the answers

What is the significance of the consignments booked against credit notes?

They affect the overall payments made to the station Signup and view all the answers

What should be done to verify the charges for consignments marked as 'consignments to be weighed at destination'?

Compare local invoices with weighment advice from destination stations. Signup and view all the answers

How are 'Other charges' managed for Through Traffic?

They are split between the originating and destination railways. Signup and view all the answers

What should Traffic Accounts offices do regarding weighment reports from weigh bridges?

Call for weighment reports and verify the realization of charges. Signup and view all the answers

What is crucial for managing local traffic regarding 'Other charges'?

Ensure a thorough check and list them in the Overcharge column. Signup and view all the answers

What happens if charges have not been recovered after invoice checks?

Debit must be raised to the relevant forwarding or destination station. Signup and view all the answers

How should the amount representing payments to Out/City Booking Agencies be treated?

Attributable to and allotted to the home railway. Signup and view all the answers

What is the role of Zonal Railways concerning weighment reports?

They are to frame local procedural orders for their receipt. Signup and view all the answers

What is the proper method to input 'Other charges' on invoices for destination railways?

Enter them in the Undercharge column if not collected. Signup and view all the answers

What is required when a discrepancy in invoice charges is detected?

Notify involved parties and draft an Error Sheet. Signup and view all the answers

For fines imposed on charges due to underweighment, who is primarily responsible?

The destination railway is liable for the undercharges. Signup and view all the answers

What is required of stations regarding the submission of Accounts foils of Railway Receipts for non E-TRR?

Submitted daily, twice a day Signup and view all the answers

What should be done with the bundles of Railway Receipts upon their arrival at the Accounts Office?

Entered in a register and assigned a serial number Signup and view all the answers

Which of the following statements about the continuity of Pre-Printed Stationery Number is true?

It should be actively watched for non e-TRR invoices. Signup and view all the answers

What potential action should be taken regarding delays in the submission of returns?

Address delays with the stations and escalate repeated issues to Traffic Authorities Signup and view all the answers

What is indicated by the covering memo included with non E-TRR submissions?

Details of accounts foils submitted to the Traffic Accounts Office Signup and view all the answers

What is the treatment for E-TRR in terms of their submission and retention?

They are transmitted to the Traffic Accounts Office and retained in electronic form. Signup and view all the answers

Which of the following must be verified regarding manual Railway Receipts?

Existence of proper permissions for manual issuance Signup and view all the answers

What must be ensured regarding the classification of commodities in invoices?

It must match the description given in the invoice. Signup and view all the answers

Which instruction must be correctly observed for Through traffic operations?

Instructions in Chapter-III of I.R.C.A. Conference Rules must be adhered to. Signup and view all the answers

What should be entered on the invoice when freight is paid by a credit note?

The number and date of the credit note. Signup and view all the answers

How should consignments carrying special reduced rates be documented?

All invoices must reference the same certificate authority. Signup and view all the answers

What specific information should be included on invoices for empty wagons returned to the original booking station?

The particulars of the original booking. Signup and view all the answers

Which entity is responsible for rectifying freight calculation errors noted in Railway Receipts?

The Chief Goods Supervisor (CGS). Signup and view all the answers

What does supersessional Railway Receipts need to be checked against?

Original Paid RR for the correct freight levy. Signup and view all the answers

Which remark must be included on invoices when special rates are applied based on certificates?

Necessary certificates have been granted by authorized officers. Signup and view all the answers

What must be ensured when using the FOIS for calculating Railway Receipt charges?

The calculations must be verified against valid orders. Signup and view all the answers

Study Notes

Chapter XXIII: Check of Goods Traffic Earnings

2301 Returns Check in Accounts Office: This chapter details the procedures for checking and accounting for local and through goods traffic earnings. Key items include accounts of railway receipts, incorrect invoices, statements generated by CRIS, machine-prepared abstracts, lists of refund overcharges, compensation claims, demurrage/wharfage returns, and terminal tax statements.
Electronic Returns (e-TRR): Accounts foils of e-TRR are transmitted electronically to the Traffic Accounts office. Non-e-TRR accounts are submitted by stations through couriers. The frequency depends on the specific railway and station. Paid statements and MPA are obtained from a web report (FOIS module). Delays in submission should be addressed to the Traffic Authorities.
2302 Receipts of Accounts Foils of Railway Receipts: Non-e-TRR railway receipts (RRs) are submitted with a covering memo (Appendix XIV/E-CM). e-TRR RRs are obtained from the CRIS application of FOIS/TAMS. Each bundle is registered and assigned a unique serial number for the month including the year (e.g., 10th bundle for August 2016 = 8/16/10).
Manual RR Issuance Reason: Reasons for issuing manual RRs must comply with existing policies.
2303 Pre-Printed Stationery Number Continuity: The continuity of pre-printed stationery numbers should be tracked for non-e-TRR invoices.
2304 Cancelled Invoices (Non-eTRR/Manual RR): Cancelled invoices should be removed from bundles and reconciled against the associated invoices, ensuring all foils are accounted for, except the record foil. Errors in invoices (incorrect invoices) and the accompanying documents (covering memos e.g.Appendix XIV/-E CM) must be checked.
2304 (continued): Invoices should be checked to ensure accuracy and tallied against the printed numbers shown on the covering memo. Ensure that all invoices, except the record foil, are accounted for in the relevant bundles.

Other Procedures and Checks

2305 Checks of Railway Receipts: All types of RRs (including manual) should be checked completely for accuracy, by the Traffic Accounts Office, without any exceptions, irrespective of value.
2306 Checks of Goods Railway Receipts: Regulations and rules regarding collection of haulage charges, handling of empty wagons, engines on private accounts, etc. are outlined. Freight charges are calculated based on weight, rate, surcharge, rebate and GST.
2306 (continued): Weighing categories (permissible carrying capacity and actual weight) and related freight rates (normal and punitive) are described.
2307 Weighment of Railway Receipts when prepared without initial weighment: Railway Receipts prepared without initial weighment, that require weighing en-route, should be marked with "SWA" (Sender's Weight Accepted) and the weight communicated to both the forwarding/receiving stations.
2308 Weighing of consignments (other than full wagon loads): Invoices for consignments requiring on-route weighing (those marked "consignments to be weighed at destination") should be checked against the weighment advice from destination stations. This applies to through traffic; linking invoices with weighment results is critical.
2309 "Other Charges" Check: A complete check of all "Other charges", including surcharges, should be conducted on all invoices, regardless of value. Calculations should be accurate and the charges attributable to the originating and destination railways should be appropriately allocated to the correct columns on the invoice.
2310 Siding Charges Calculation: Siding charges calculations and inclusion into the freight invoices are addressed.
2311 Out/City Booking Agency Invoices: Procedures are described for the check of Out/City Booking Agency invoices, covering the key points regarding invoicing in the same format as the standard procedures.
2312 Fodder Invoice Checks: Fodder invoices should be checked to ensure appropriate authorities (certificates of competent authorities) and compliance with stated, special rates. Invoices should be issued only to/from notified stations.
2313 Check of Fodder Invoices: A procedure to check statements of fodder Invoices for both local and through traffic.
2314 Check of Fodder Statements: Fodder statements should be compared to the system generated reports for accuracy of freight claims.
2315 Statement of Incorrect Invoices: A detailed format for the statement of incorrect invoices is provided, including monthly reports of under/overcharges. It must be prepared on a RR-wise basis for under/overcharges.
2316-2317 Statements of Under/Overcharges: Monthly statements documenting under/overcharges are generated. Statements are prepared separately for scenarios where specific railways are responsible for collecting undercharges.
2318 Undercharges in Prepaid Traffic: Receiving stations should account for undercharges and update returns, informing forwarding stations of any required adjustments.
2319 Overcharges: Procedures for confirming and handling overcharges are established for internal audits, verifying the correctness of figures for commercial and accounts departments.
2320 Monthly Outward Abstract: Details on how the monthly outward abstract should be generated and maintained with a station-to-station breakdown.
2321 Railway Receipt Listing: Procedures for listing every RR, from each station, into a computerized statement.
2322-2324 Reporting and Calculation of Amounts: Instructions for checking of railway receipts; these points cover critical areas like verifying weight, charges, and proper documentation.
2325 Apportionment of Earnings: Procedures and matrices for handling earnings for multi-railway traffic are described.
2326 and 2327 Checking of Under/Overcharges: Procedures for checking and correcting under/overcharges, including preparing a statement of incorrect invoices, are provided for both "Paid" and "To-Pay" traffic, as well as through traffic. Instructions cover comparing to machine-generated abstracts, ensuring complete documentation for accuracy and tracking errors back to their origin.
2328 Refund of Unclaimed Overcharges.: Procedures for refunds of overcharges exceeding Rs. 1000 are prescribed.
2329-2331 Wharfage/Demurrage/Compensation Claims Checks: Detailed checks and procedures for wharfage, demurrage, and compensation claims are documented, ensuring compliance with regulations and accurate calculations.
2332 Crane Charges Checks: Details of checking crane charges, addressing situations where cranes are moved from one station to another.
2333 Travelling Crane Charges Statement: A form (COM/C. 42 Revised) is required for tracking crane movement and recording charges.
2334 Siding Statements Checks: Detailed checks of siding statements, ensuring accuracy and compliance with agreements, including situations with inbound/outbound wagon movement, and minimum charge rules.
2335-2337 Out/City Booking Agency Bills/Terminal Tax: Procedures describing the checks for Out/City Booking Agency bills and calculating and accounting for Terminal tax. Additional instructions on verifying documents are included.
2338 & 2339 Master Data Validation and Systems Audit: Procedures for validating and updating transport master data, and for ensuring the accuracy of the system. Instructions for inter-departmental verification and annual validation procedures are described.
2340 Container Train Charging: Instructions for charging containers are reviewed, noting different charge categories and FAK rates.
2341-Movement of Unnotified Commodity/empty flat wagons/partly loaded or partly empty flat wagons/ empty containers/ loaded containers: Detailed procedures for specific cases are delineated for checking and calculating charges accurately, including weighment and the handling of differing weight classes.

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Description

Test your knowledge on the essential procedures and responsibilities related to railway weighment processes. This quiz covers various aspects such as handling railway receipts without initial weighment, checking charges without weighment advice, and the role of weighbridge stations. Explore the nuances of railway traffic management and revenue apportionment.