Railway Stores Management Chapter 1

<p>In running sheds and signal stores. (B)</p> Signup and view all the answers

<p>They represent non-productive funds. (C)</p> Signup and view all the answers

<p>Carriage repair tools. (B)</p> Signup and view all the answers

<p>Due to their high value and need for secure storage. (C)</p> Signup and view all the answers

<p>Rs. 25 lakhs (D)</p> Signup and view all the answers

<p>Rs. 3 lakhs (D)</p> Signup and view all the answers

<p>Indents exceeding Rs. 25 lakhs (D)</p> Signup and view all the answers

<p>Rs. 30,000 (C)</p> Signup and view all the answers

<p>The Manager of the Directorate General (C)</p> Signup and view all the answers

<p>Locomotive Stores Depot (A)</p> Signup and view all the answers

<p>Running Shed Foreman (A)</p> Signup and view all the answers

<p>To meet emergencies from unanticipated breakdowns (B)</p> Signup and view all the answers

<p>Stock Items (C)</p> Signup and view all the answers

<p>Emergency Stores (C)</p> Signup and view all the answers

<p>Sanction from the General Manager (A)</p> Signup and view all the answers

<p>Material Handling Depot (D)</p> Signup and view all the answers

<p>E (D)</p> Signup and view all the answers

<p>To ensure efficient operational workflow (D)</p> Signup and view all the answers

<p>They do not require inventory carrying cost. (A)</p> Signup and view all the answers

<p>To dispose of surplus and unserviceable materials (D)</p> Signup and view all the answers

<p>Keep general accounts of stores transactions (A)</p> Signup and view all the answers

<p>Preparing estimates for store quantities (A)</p> Signup and view all the answers

<p>It includes all store items and assigns a number to each item. (D)</p> Signup and view all the answers

<p>They should be returned to the Stores Depots. (A)</p> Signup and view all the answers

<p>General Supervisory Control (A)</p> Signup and view all the answers

<p>Minimizing obsolescence and deterioration (C)</p> Signup and view all the answers

<p>By complying with departments promptly (C)</p> Signup and view all the answers

<p>Preparing initial documents of receipt and issue (B)</p> Signup and view all the answers

<p>Rs. 2 Crores (A)</p> Signup and view all the answers

<p>General Manager's prior sanction (D)</p> Signup and view all the answers

<p>Proprietary articles under the PAC 'c' (B)</p> Signup and view all the answers

<p>Rs. 10 Lakhs (D)</p> Signup and view all the answers

<p>Rs. 3 Lakhs (B)</p> Signup and view all the answers

<p>All Gazetted Officers in the Stores Department (D)</p> Signup and view all the answers

<p>General Manager's prior approval (A)</p> Signup and view all the answers

<p>General Manager's prior sanction (B)</p> Signup and view all the answers

<p>Purchases exceeding Rs. 10 Lakhs (A)</p> Signup and view all the answers

<p>For proprietary articles under PAC 'c' (A)</p> Signup and view all the answers

<p>To ensure emergency access and prevent delays (D)</p> Signup and view all the answers

<p>Locomotive, carriage, and wagon parts (A)</p> Signup and view all the answers

<p>Conducting all railway staff training (C)</p> Signup and view all the answers

<p>On-hand stocks at workshops (C)</p> Signup and view all the answers

<p>To manage overall inventory better (D)</p> Signup and view all the answers

<p>The nature of the materials and their usage (B)</p> Signup and view all the answers

<p>Materials purchased for specific works left at the site of work (C)</p> Signup and view all the answers

<p>Rs. 2,000 (C)</p> Signup and view all the answers

<p>Losses arising from negligence of railway employees (A)</p> Signup and view all the answers

<p>The Chief Accounts Officer agrees (D)</p> Signup and view all the answers

<p>Losses cannot be attributed to carelessness (A)</p> Signup and view all the answers

<p>Losses are up to Rs. 5,000 and not caused by negligence (A)</p> Signup and view all the answers

<p>Minimizing losses due to obsolescence or deterioration (C)</p> Signup and view all the answers

<p>To survey, value, and dispose of them appropriately (C)</p> Signup and view all the answers

<p>All items in stock assigned unique numbers (C)</p> Signup and view all the answers

<p>Numerical records of items in stock only (A)</p> Signup and view all the answers

<p>Surveying materials not immediately required by departments (D)</p> Signup and view all the answers

<p>Freight costs only (A)</p> Signup and view all the answers

<p>Prepare estimates based on anticipated future demands (A)</p> Signup and view all the answers

<p>Railway Battalions (C)</p> Signup and view all the answers

<p>Not a Disbursing Officer and must maintain specific records (D)</p> Signup and view all the answers

<p>Submission of regular statements to track stock availability (B)</p> Signup and view all the answers

<p>Rs. 200 (A)</p> Signup and view all the answers

<p>Arrangements should favor the economic purchase of stores (D)</p> Signup and view all the answers

<p>For unserviceable and surplus materials (D)</p> Signup and view all the answers

<p>Items can be sold at either book value or auction rate (C)</p> Signup and view all the answers

<p>Public undertakings of Government of India (D)</p> Signup and view all the answers

<p>Freight must be computed as part of administration costs (C)</p> Signup and view all the answers

<p>When there is a surplus of obsolete stores (A)</p> Signup and view all the answers

<p>Defense Research and Development Organization (A)</p> Signup and view all the answers

<p>Rs. 5,000 (C)</p> Signup and view all the answers

<p>Fluctuations in market rates (C)</p> Signup and view all the answers

<p>Approval from Chief Accounts Officer (D)</p> Signup and view all the answers

<p>Decide on the question of forfeiture (D)</p> Signup and view all the answers

<p>Technical equipment breakdowns (B)</p> Signup and view all the answers

<p>Approval by the Chief Accounts Officer (C)</p> Signup and view all the answers

<p>Adjustments are prohibited (D)</p> Signup and view all the answers

<p>Some adjustments can bypass the General Manager with Chief Accounts Officer's consensus. (A)</p> Signup and view all the answers

<p>They allow for a limit increase on adjustments. (D)</p> Signup and view all the answers

The official responsible for managing a railway's store inventory, ensuring efficient and economical supply.

The department in charge of the administration and control of railway stores.

The process of managing and tracking the amount of stored railway materials and supplies.

Materials purchased for a specific project, but remain at the work site..

Requesting small amounts of materials from the stores department frequently.

Temporary storage of supplies to cope with unexpected situations without delay.

Materials and supplies needed by a railway company for maintenance and operation.

A specialized depot attached to a railway's main locomotive workshops, storing materials specifically for steam, diesel, and electric locomotives.

A depot similarly located near a railway's main carriage and wagon shops, responsible for storing materials specific to passenger or freight cars.

A depot serving the railway's signal shops, stocked with materials specific to the signaling system.

Depots that store essential materials for maintaining the railway tracks and bridges.

A depot specifically dedicated to storing office supplies and paperwork.

A depot for collecting and storing materials that are no longer usable, often located near a market for their disposal.

Frequently used materials kept in the custody of the Stores Department because their unit cost justifies the storage costs.

Regularly used materials that are constantly in demand and kept stocked by the Stores Department.

Materials that are not regularly used but are crucial for unexpected situations, such as breakdowns.

Any materials that are not categorized as 'stock' items.

The Controller of Stores is in charge of purchasing and inspecting materials for the railway, as well as maintaining custody and issuing them to departments.

Materials not in immediate use are returned to the Stores Depots, where the Controller of Stores assesses them and decides how to dispose of them.

This list contains all items in stock, with assigned numbers and descriptions, used for requisitioning, receipt, issue, and other store-related documents.

The Controller of Stores is not responsible for disbursing funds or keeping general accounts. Their role focuses on managing store inventory.

The Controller of Stores receives reports to monitor stock levels, requisition fulfillment, excess materials, and disposal of surplus or unusable items.

They create estimates of required supplies, decide how much to purchase, and arrange for production in railway workshops.

They prioritize having readily available stocks for railway needs, while aiming to keep them as small as possible to minimize waste and obsolescence.

Besides regular stock management, the Controller of Stores also deals with surplus, unserviceable, and obsolete materials.

The Controller of Stores ensures cost-effective operation by reducing waste, obsolescence, and needless holding of supplies.

A method of procuring goods and services where bids are publicly invited from multiple vendors, ensuring fair competition and transparency.

Buying goods directly from a specific supplier without going through a competitive bidding process.

The Directorate General of Supplies and Disposals, a government agency responsible for procuring goods and services for various government departments.

A budget allocation used for general operational expenses, not specific projects.

Small, non-routine requests for supplies, often for immediate or urgent needs.

A CMM (Chief Mechanical Engineer) can authorize purchases up to Rs. 2 Crores for items like stationery, printing, and stores. However, for purchases exceeding Rs. 15 Crore, the General Manager's approval is required.

For purchases valued at Rs. 10 lakhs or above, a tender committee is formed. This committee evaluates all bids and selects the most suitable supplier based on criteria like price, quality, and delivery.

A single tender system can be used when there are no comparable alternatives available, making it the only suitable option. This usually applies to proprietary articles where only one manufacturer produces them.

For normal circumstances, the purchase limit for non-proprietary articles is Rs. 3 lakhs. However, there is no need for a General Manager's approval unless the amount exceeds Rs. 15 Crore.

The purchase limit for proprietary articles is Rs. 15 Crore, provided the appropriate PAC 'c' approval has been obtained.

PAC 'c' refers to the Purchase Advisory Committee (PAC), the group responsible for reviewing and approving purchases made by the Stores Department.

Subordinate officers refer to all gazetted officers working under the Stores Department, including those at the Headquarters, Depots, and Divisions.

Tender committees are formed to evaluate and select suppliers for purchases valued at Rs. 10 lakhs or above. They ensure transparency and efficiency in the procurement process.

The General Manager must approve any single purchase exceeding Rs. 15 Crore, ensuring proper financial management and oversight.

The Stores Department employs various strategies such as tender committees, single tender systems, and purchase limits to ensure efficient and cost-effective procurement of railway materials.

Materials purchased for a specific project, but remain at the work site.

A document containing all items in stock, each with a unique number and description, used for requisitioning and other store-related transactions.

The Controller of Stores receives reports to monitor stock levels, requisition fulfillment, excess materials, and disposal of surplus items.

The Controller of Stores estimates required supplies, arranges purchases, and oversees production in railway workshops.

The Controller of Stores deals with materials that are no longer needed or usable, finding ways to dispose of them.

The Controller of Stores manages inventory but doesn't handle money or keep general financial accounts.

Stores are managed to have readily available stock but kept small to minimize waste and obsolescence.

It helps track and organize every item in stock, ensuring efficient requisitioning and inventory management.

By preparing estimates, planning ahead, and arranging for economic purchases or production in workshops.

Process of selling or transferring scrap, unserviceable, surplus, or obsolete materials from the railway's stores.

A formal method of selecting a supplier by inviting bids from multiple vendors, ensuring competitive pricing and quality.

Selling surplus materials directly to other government organizations at the book value or the last auction price, whichever is higher.

A public sale where materials are sold to the highest bidder, allowing for competitive pricing and disposal of unwanted items.

The cost of transportation for sold materials is included in the overall sale price to ensure accurate accounting.

The difference between the book value (recorded value) and the sale value of surplus materials needs to be reconciled.

The maximum acceptable financial loss on direct sales to other government bodies is capped at Rs. 200 for each item.

The railway has the authority to sell or transfer surplus materials with no restrictions, subject to approved regulations.

When a contract is breached, the General Manager decides whether to forfeit the contract and the associated funds.

Contracts for loading and unloading goods on the railway require public tenders for fair competition.

The maximum limit for adjustments to the Stock Adjustment Account is Rs. 5,000 per case, unless it's due to negligence or different measurement methods.

The limit for stock adjustments due to changing market rates can be increased to Rs. 10,000 with the Chief Accounts Officer's approval.

Public tenders are required for awarding contracts, ensuring transparency and fair competition.

The Chief Accounts Officer can approve stock adjustments that meet certain criteria, avoiding referral to the General Manager.

Stock adjustments cannot be made due to negligence or carelessness of railway employees.

Adjustments cannot be made due to discrepancies in measurements by different departments.

Adjustments to the Stock Adjustment Account requiring less than Rs. 5,000 do not need General Manager approval.

The General Manager must approve any single purchase exceeding Rs. 15 Crore.

PAC 'c' refers to the Purchase Advisory Committee (PAC), the group responsible for reviewing and approving purchases made by the Stores Department.