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Questions and Answers
What should be done with stores that are no longer required on a work?
What should be done with stores that are no longer required on a work?
Who is responsible for determining which stores depot receives returned items?
Who is responsible for determining which stores depot receives returned items?
How should Advice Notes for returning stores be prepared?
How should Advice Notes for returning stores be prepared?
What should be done if the Officer returning stores cannot suggest rates in the Advice Notes?
What should be done if the Officer returning stores cannot suggest rates in the Advice Notes?
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What is a crucial factor in valuing material returned from works?
What is a crucial factor in valuing material returned from works?
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What specific information must be included in Advice Notes for scrap materials?
What specific information must be included in Advice Notes for scrap materials?
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What is a common misconception about the value of specialized materials returned to the railway?
What is a common misconception about the value of specialized materials returned to the railway?
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What action should be taken if stores are not received within 30 days after submitting a report?
What action should be taken if stores are not received within 30 days after submitting a report?
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What should be done if returned stores arrive before the Advice Note?
What should be done if returned stores arrive before the Advice Note?
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How should heavy repair rates be adjusted?
How should heavy repair rates be adjusted?
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What is the first action to take when stores do not arrive within 14 days of receipt of the Advice Note?
What is the first action to take when stores do not arrive within 14 days of receipt of the Advice Note?
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What should be recorded in the Depot Register of Advice Notes when returned stores are received?
What should be recorded in the Depot Register of Advice Notes when returned stores are received?
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What is the primary purpose of the separate page allotted to each returning officer in the register?
What is the primary purpose of the separate page allotted to each returning officer in the register?
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Who is responsible for the disposal of Advice Notes and the maintenance of the Register of Returned Stores?
Who is responsible for the disposal of Advice Notes and the maintenance of the Register of Returned Stores?
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In which section of the Store depot should Returned Stores be dealt with?
In which section of the Store depot should Returned Stores be dealt with?
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What action should be taken if there is a delay in acknowledging returned stores by the stores depots?
What action should be taken if there is a delay in acknowledging returned stores by the stores depots?
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What should happen if the particulars regarding returned materials are found to be incomplete?
What should happen if the particulars regarding returned materials are found to be incomplete?
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How frequently should the Register of Returned Stores be inspected?
How frequently should the Register of Returned Stores be inspected?
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What is the main purpose of dividing the work in the Receipt Section of the Store depot?
What is the main purpose of dividing the work in the Receipt Section of the Store depot?
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What document must be used to acknowledge the returned stores?
What document must be used to acknowledge the returned stores?
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What timeframe is referenced for acknowledgment of returned stores?
What timeframe is referenced for acknowledgment of returned stores?
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What is the first step to be taken when the Advice Notes are received in the depot?
What is the first step to be taken when the Advice Notes are received in the depot?
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Which of the following details is NOT required to be recorded in the register for Advice Notes?
Which of the following details is NOT required to be recorded in the register for Advice Notes?
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What should be done regarding discrepancies in quantities received compared to the Advice Notes?
What should be done regarding discrepancies in quantities received compared to the Advice Notes?
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What specific detail should be provided in the Advice Notes if discrepancies in quantities are identified?
What specific detail should be provided in the Advice Notes if discrepancies in quantities are identified?
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What is the purpose of checking the classification stores nomenclature?
What is the purpose of checking the classification stores nomenclature?
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When should the quantities actually received be entered in the Advice Notes?
When should the quantities actually received be entered in the Advice Notes?
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What should a depot officer do if a large discrepancy is noted in the quantities received?
What should a depot officer do if a large discrepancy is noted in the quantities received?
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What consideration is given in the case of dead surplus stock during inspection?
What consideration is given in the case of dead surplus stock during inspection?
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What is to be avoided when completing entries in the Advice Notes?
What is to be avoided when completing entries in the Advice Notes?
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Who is responsible for inspecting and valuing the material upon receipt?
Who is responsible for inspecting and valuing the material upon receipt?
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What percentage of the market price should second-hand rails released from existing lines to new projects be valued at?
What percentage of the market price should second-hand rails released from existing lines to new projects be valued at?
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Who has the final decision if an officer does not accept the valuation made by the Depot Officer?
Who has the final decision if an officer does not accept the valuation made by the Depot Officer?
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What should be added to the book value of an article if it is repaired?
What should be added to the book value of an article if it is repaired?
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What information is NOT required from the returning officer regarding machinery and plant?
What information is NOT required from the returning officer regarding machinery and plant?
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If an article is condemned and cut up in the workshops, what should happen to its book value?
If an article is condemned and cut up in the workshops, what should happen to its book value?
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What is the primary purpose of the set guidelines for valuing returned articles?
What is the primary purpose of the set guidelines for valuing returned articles?
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How should the credit for scrap and serviceable parts be treated when an article is cut up?
How should the credit for scrap and serviceable parts be treated when an article is cut up?
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What is the purpose of determining a pre-determined scrap value for plant and machinery?
What is the purpose of determining a pre-determined scrap value for plant and machinery?
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Which of the following is NOT a factor in calculating the value of an article according to the valuation formula?
Which of the following is NOT a factor in calculating the value of an article according to the valuation formula?
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What action should be taken if there are discrepancies in quantities noted in columns 5 and 9 of the Register?
What action should be taken if there are discrepancies in quantities noted in columns 5 and 9 of the Register?
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How often should the Stores Accounts Officer inspect the Register of Advice Notes?
How often should the Stores Accounts Officer inspect the Register of Advice Notes?
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What is the main purpose of pairing the 3rd and 4th foils with the 5th foil?
What is the main purpose of pairing the 3rd and 4th foils with the 5th foil?
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What should be done with items outstanding for over three months according to the procedure?
What should be done with items outstanding for over three months according to the procedure?
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After the 3rd and 4th foils are received, what should be the next step in their processing?
After the 3rd and 4th foils are received, what should be the next step in their processing?
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What should be considered when estimating the credit for returned material?
What should be considered when estimating the credit for returned material?
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Which foils of the Advice Note are sent to the depot along with the Railway Receipt?
Which foils of the Advice Note are sent to the depot along with the Railway Receipt?
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What must be done with the Advice Notes once received in the divisional or district office?
What must be done with the Advice Notes once received in the divisional or district office?
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What should happen if there is no requirement for the material or plant being returned?
What should happen if there is no requirement for the material or plant being returned?
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How should the entries in the Advice Notes be completed?
How should the entries in the Advice Notes be completed?
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What specific detail must the Advice Note include regarding materials stated to have been returned?
What specific detail must the Advice Note include regarding materials stated to have been returned?
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What role does the Accounts Officer, Stores, play in the Advice Notes process?
What role does the Accounts Officer, Stores, play in the Advice Notes process?
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What should be done if the particulars furnished regarding nomenclature and rates by subordinates are incomplete?
What should be done if the particulars furnished regarding nomenclature and rates by subordinates are incomplete?
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Who may be entrusted with the maintenance of the Register of Returned Stores?
Who may be entrusted with the maintenance of the Register of Returned Stores?
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What should happen if there is an omission to acknowledge the stores within one month of the Advice Notes?
What should happen if there is an omission to acknowledge the stores within one month of the Advice Notes?
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What is the recommended approach to handling Returned Stores in the Store Depot?
What is the recommended approach to handling Returned Stores in the Store Depot?
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How often should the Register of Returned Stores be inspected to prevent delays?
How often should the Register of Returned Stores be inspected to prevent delays?
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What action should be taken if a substantial discrepancy in quantities is noted upon receipt of stores?
What action should be taken if a substantial discrepancy in quantities is noted upon receipt of stores?
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What must be recorded in the Advice Notes when discrepancies in quantities are identified?
What must be recorded in the Advice Notes when discrepancies in quantities are identified?
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What should occur if stores are received before the Advice Note is prepared?
What should occur if stores are received before the Advice Note is prepared?
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What should be avoided when completing entries in the Advice Notes?
What should be avoided when completing entries in the Advice Notes?
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What value should unrumbled boiler tubes be credited at?
What value should unrumbled boiler tubes be credited at?
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What should serviceable second-hand boiler tubes be valued at after rumbling?
What should serviceable second-hand boiler tubes be valued at after rumbling?
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How are repairable items to be credited by the Stores Depot for ferrous articles?
How are repairable items to be credited by the Stores Depot for ferrous articles?
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What should be maintained for repairable items in the Stores Depot?
What should be maintained for repairable items in the Stores Depot?
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What happens if the stock of repairable articles exceeds the annual consumption?
What happens if the stock of repairable articles exceeds the annual consumption?
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How should repaired articles be recorded in the Stores Depot?
How should repaired articles be recorded in the Stores Depot?
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What should be done regarding discrepancies between the actual cost of repairs and recorded values?
What should be done regarding discrepancies between the actual cost of repairs and recorded values?
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What value should non-ferrous repairable articles be credited at?
What value should non-ferrous repairable articles be credited at?
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What type of items generally accounts for repairable materials in inventory?
What type of items generally accounts for repairable materials in inventory?
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What is a key consideration when assessing whether an item should be classified as repairable?
What is a key consideration when assessing whether an item should be classified as repairable?
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How should the price of second-hand rails supplied to new projects be determined?
How should the price of second-hand rails supplied to new projects be determined?
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What does the valuation formula for serviceable plant and machinery include?
What does the valuation formula for serviceable plant and machinery include?
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What factor is NOT relevant when determining the scrap value of machinery?
What factor is NOT relevant when determining the scrap value of machinery?
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What must an officer do if they disagree with the valuation made by the Depot Officer?
What must an officer do if they disagree with the valuation made by the Depot Officer?
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What happens to the value of an article if it is repaired?
What happens to the value of an article if it is repaired?
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Which detail is crucial for the returning officer to provide when submitting information on machinery and plant?
Which detail is crucial for the returning officer to provide when submitting information on machinery and plant?
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When calculating the value of an article, what does 'R' represent in the formula R-N/L (R-S)?
When calculating the value of an article, what does 'R' represent in the formula R-N/L (R-S)?
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What is one detail that is NOT required in the advice note for machinery and plant?
What is one detail that is NOT required in the advice note for machinery and plant?
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What should be included in the valuation of second-hand rails if they are released from existing lines?
What should be included in the valuation of second-hand rails if they are released from existing lines?
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Study Notes
Returned Stores Procedure
- Returned railway stores, unless otherwise instructed, are returned to store depots.
- A single railway may have multiple depots, and the Controller of Stores designates depots for specific store types.
- Advice notes (Form S-1539) are used, in six carbon copies, for classifying stores (new, used, scrap).
- If the returning officer cannot determine pricing on the advice note, the divisional/district officer does so.
- Returned store valuations consider reuse potential, not just theoretical value. Credit claims should be based on the likelihood of reuse within a reasonable timeframe.
- One advice note copy is kept by the returning officer.
- Three copies are sent directly to the depot.
- One copy goes to the Stores Accounts Officer.
- One copy goes to the divisional/district officer via their supervisor.
Departmental Register of Advice Notes
- Divisional/district officers check advice note accuracy.
- The notes are logged in a departmental register (Form S-1605) detailing the returning officer, material description, quantity, and acknowledgement date by the depot.
Depot Procedures
- Stores depots receive, check, and price returned goods.
- The returned stores are checked against the advice notes.
- Differences in quantities are documented and communicated.
- Stores depot officers determine pricing, classification, and complete necessary paperwork.
- Stores accounts officer receives a copy for accounting purposes.
- The original 6th copy of the Advice note is returned to the divisional/district officer as confirmation of receipt.
Valuation Procedures
- Secondhand stores are valued at 65% of new rail prices when originating from existing lines to new projects.
- Plant and machinery valuation uses a formula (R-N/L (R-S)) where R=price, N=age, L=life, S=scrap value.
- Boiler tubes are valued at scrap value until "rumbled" to verify serviceability
- Reparible items are valued at ⅓ for ferrous and ½ for non-ferrous items of their new counterparts
- Non-stock repairable items are not evaluated until a specific requisition is made.
Additional Procedures & Notes
- Stores are checked for receipt (or delay), compared to advice notes, and credited. If mismatched, the disparity is investigated.
- Returned stores are not immediately repaired or re-stocked until validated and/or requested for re-use.
- Delay beyond 14 days necessitates investigation with traffic and the appropriate officer.
- Stores received before the advice note arrives requires immediate reporting. Notes are logged within a week of arrival in the receiving depot.
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Description
This quiz covers the procedures for returning railway stores, including the use of advice notes and the roles of various officers in the process. It discusses how store valuations are determined and logged, ensuring accurate processing and tracking of returned items. Test your understanding of the departmental guidelines and practices involved in store returns.
