Railway Sleeper Procurement Overview
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Questions and Answers

What are the three kinds of sleepers mentioned?

  • Wooden, Metal, Concrete (correct)
  • Wooden, Stone, Composite
  • Wooden, Metal, Plastic
  • Wooden, Concrete, Glass

    • Who is responsible for the centralized procurement of sleepers?

  • Zonal Railway Authorities
  • Regional Railway Managers
  • State Government Agencies
  • Railway Board (correct)

    • When is the annual Chief Track Engineers' conference held?

  • January/February (correct)
  • April
  • December
  • March

    • What type of sleepers requires vetted indents for procurement?

    <p>Cast Iron Sleepers</p> Signup and view all the answers

    What is the primary source of wooden sleepers?

    <p>Forest Departments of States</p> Signup and view all the answers

    Why is there an annual review of sleeper requirements?

    <p>To evaluate the demand against available capacity</p> Signup and view all the answers

    What types of sleepers does the Railway Board make specific allotments for?

    <p>Wooden, Cast Iron, and Steel Sleepers</p> Signup and view all the answers

    What necessitates the procurement action for wooden, steel, and concrete sleepers?

    <p>The allotment decided by the Railway Board</p> Signup and view all the answers

    For what purpose are the sleepers mainly required?

    <p>Planned track renewal works and new constructions</p> Signup and view all the answers

    Which type of sleeper has seen an addition in its category?

    <p>Concrete Sleepers</p> Signup and view all the answers

    What is the duration of a 'Sleeper Year'?

    <p>1st November to 31st October</p> Signup and view all the answers

    Which Railways are nominated to procure sleepers?

    <p>N.R., N.E., N.F., S.E., S.R.</p> Signup and view all the answers

    Who is responsible for verifying shortages when there is a short receipt of sleepers?

    <p>The Traffic Staff</p> Signup and view all the answers

    What must be reported within six hours after opening a wagon to maintain liability acceptance?

    <p>Any discrepancies in the shipment</p> Signup and view all the answers

    What document should be sent along with the telegram reporting a shortage?

    <p>Claim Form and Discrepancy Report</p> Signup and view all the answers

    What characterizes the procurement of sleepers by the Railways?

    <p>It requires approval from the Railway Board.</p> Signup and view all the answers

    What is required when opening wagons, according to the procedure?

    <p>They should be opened in the presence of a Traffic Clerk.</p> Signup and view all the answers

    What happens if the telegram regarding shortage is not sent in time?

    <p>Foreign railways will not accept liability.</p> Signup and view all the answers

    Who is the telegram reporting shortage sent to, apart from the Chief Operating Superintendent?

    <p>The Traffic Clerk and Controller of Stores</p> Signup and view all the answers

    What should be done immediately after discovering a shortage upon opening the wagon?

    <p>Verify the shortage with Traffic Staff.</p> Signup and view all the answers

    What should be done if a consignment is missing for more than a month?

    <p>Send a Missing Stores Report to the Chief Commercial Manager</p> Signup and view all the answers

    Who should acknowledge the receipt of missing sleepers?

    <p>A fresh acknowledgment form must be sent for it</p> Signup and view all the answers

    What is the protocol for submitting bills related to missing consignments?

    <p>They should not be detained and passed with remarks</p> Signup and view all the answers

    Who is responsible for the procurement of steel sleepers?

    <p>The Railway Board</p> Signup and view all the answers

    What action should be taken regarding defective sleepers according to the protocol?

    <p>Detain the bill until the issue is resolved</p> Signup and view all the answers

    What entity supplies steel sleepers to the Railways?

    <p>Durgapur Steel Plant</p> Signup and view all the answers

    How should a Claim Form and Discrepancy Report be sent to avoid claims becoming time-barred?

    <p>Sent promptly</p> Signup and view all the answers

    What should the consignee do if the railway receipt is received but the consignment is missing?

    <p>Remind the Chief Operating Superintendent after a fortnight</p> Signup and view all the answers

    What happens if a Claim Form is not submitted in a timely manner?

    <p>The claim becomes time-barred</p> Signup and view all the answers

    What must Zonal Railways do before steel sleeper procurement?

    <p>No indents need to be submitted</p> Signup and view all the answers

    Which of the following sleeper types is not included in the centralised procurement process by the Railway Board?

    <p>Cast Iron Sleepers</p> Signup and view all the answers

    What factor influences the specific allotment of sleepers made by the Railway Board?

    <p>Annual Chief Track Engineers' conference outcomes</p> Signup and view all the answers

    What is the main reason the procurement action for wooden, steel, and concrete sleepers is initiated directly by the Railway Board?

    <p>Demand exceeds available capacity</p> Signup and view all the answers

    During which event is the annual requirement of various types of sleepers reviewed?

    <p>Annual Chief Track Engineers' conference</p> Signup and view all the answers

    What additional category of sleepers was added as noted in the document?

    <p>Concrete Sleepers</p> Signup and view all the answers

    Which type of sleeper does not require a directly submitted indent by the zonal railways for procurement?

    <p>Wooden Sleepers</p> Signup and view all the answers

    What is the primary source of wooden sleepers for the Railway Board's procurement?

    <p>State forest departments</p> Signup and view all the answers

    What action is required for the procurement of cast iron sleepers?

    <p>Vetted indents submission by zonal railways</p> Signup and view all the answers

    How are small requirements for casual renewal works handled in terms of sleeper procurement?

    <p>Addressed on a case-by-case basis</p> Signup and view all the answers

    What must the Railway Board consider when making sleeper allotments?

    <p>Actual requirements assessed in the conference</p> Signup and view all the answers

    What is the consequence of failing to report a shortage within six hours of opening a wagon?

    <p>The liability will not be accepted by foreign railways.</p> Signup and view all the answers

    Who must verify and report a shortage upon opening the wagon?

    <p>The Traffic Staff</p> Signup and view all the answers

    What document must accompany the telegram reporting a shortage of sleepers?

    <p>Claim Form and Discrepancy Report</p> Signup and view all the answers

    Which documentation is required when discrepancies regarding seals or labels are noted?

    <p>Delivery Book remarks</p> Signup and view all the answers

    What is essential about the 'Sleeper Year' duration?

    <p>It extends from 1st November to 31st October.</p> Signup and view all the answers

    What is required for the procurement of sleepers as per the guidelines?

    <p>Specification approved by the Railway Board</p> Signup and view all the answers

    What happens if a shortage is discovered after the allowed time for reporting?

    <p>The consignees will not receive any compensation.</p> Signup and view all the answers

    Which entity plays an essential role in the allotment process for sleepers according to the guidelines?

    <p>Railway Board</p> Signup and view all the answers

    What action is mandated when wagons are opened?

    <p>To note any discrepancies in the Delivery Book.</p> Signup and view all the answers

    What document must be sent to prevent a claim from becoming time-barred?

    <p>Claim Form</p> Signup and view all the answers

    What should a consignee do if the sleepers are still missing after a month?

    <p>Submit a Missing Stores Report to the Chief Commercial Manager</p> Signup and view all the answers

    In case of defective sleepers, what action should be taken?

    <p>Detain the bill until resolved by the District Engineer</p> Signup and view all the answers

    Which entity is responsible for the procurement of steel sleepers?

    <p>Railway Board</p> Signup and view all the answers

    What happens to a bill for a part or full consignment that is missing?

    <p>It must be passed with necessary remarks.</p> Signup and view all the answers

    What is the protocol for acknowledging missing sleepers once they are received?

    <p>Acknowledge under a fresh acknowledgment form.</p> Signup and view all the answers

    Who is the exclusive supplier of steel sleepers for the Railways?

    <p>Durgapur Steel Plant</p> Signup and view all the answers

    When should the Chief Operating Superintendent be reminded of missing consignments?

    <p>After fortnight.</p> Signup and view all the answers

    How are cast iron sleepers procured?

    <p>Vetted indents submitted to Railway Board.</p> Signup and view all the answers

    What type of acknowledgment is required for missing sleepers after they are traced?

    <p>Fresh acknowledgment form.</p> Signup and view all the answers

    What is the primary purpose of the procurement of sleepers for the Railways?

    <p>For planned track renewal works and new constructions</p> Signup and view all the answers

    What types of sleepers listed require vetted indents for procurement?

    <p>Cast Iron Sleepers</p> Signup and view all the answers

    How frequently does the Railway Board review the annual requirement for various types of sleepers?

    <p>Annually</p> Signup and view all the answers

    Which category of sleepers was recently added to the procurement process?

    <p>Concrete Sleepers</p> Signup and view all the answers

    What is required before the Railway Board initiates procurement action for wooden, steel, and concrete sleepers?

    <p>Specific allotment based on conference assessments</p> Signup and view all the answers

    Who provides the wooden sleepers necessary for railway procurement?

    <p>Forest departments of various states</p> Signup and view all the answers

    What is the unique requirement for wooden sleepers in terms of procurement?

    <p>Separate allotment for S&amp;T works</p> Signup and view all the answers

    Which statement best describes the difference in procurement processes for sleepers?

    <p>Wooden, steel, and concrete sleepers do not need vetted indents, while cast iron does.</p> Signup and view all the answers

    What should be done if sleepers are reported missing after a month?

    <p>A Missing Stores Report should be sent to the Chief Commercial Manager.</p> Signup and view all the answers

    What influences the specific allotment of sleepers made by the Railway Board?

    <p>Annual review of requirements and funds availability</p> Signup and view all the answers

    What is the role of the District Engineer or Controller of Stores regarding defective sleepers?

    <p>They must detain the bill until the issue is resolved.</p> Signup and view all the answers

    What is a challenge related to the procurement of sleepers as stated in the guidelines?

    <p>Demand far exceeding available capacity</p> Signup and view all the answers

    Which document needs to be sent promptly to avoid claims becoming time-barred?

    <p>Claim Form and Discrepancy Report</p> Signup and view all the answers

    How are steel sleepers procured according to the guidelines?

    <p>Based on yearly allotments made by the Railway Board.</p> Signup and view all the answers

    What action is required upon receiving missing sleepers after a trace?

    <p>Acknowledge receipt using a fresh acknowledgment form.</p> Signup and view all the answers

    Who is responsible for acknowledging the receipt of missing sleepers?

    <p>The consignee</p> Signup and view all the answers

    What document should accompany the telegram reporting a shortage?

    <p>Claim Form</p> Signup and view all the answers

    What characterizes the procurement of cast iron sleepers?

    <p>Zonal railways submit vetted indents to the Railway Board.</p> Signup and view all the answers

    What is the only supplier for steel sleepers mentioned?

    <p>Durgapur Steel Plant</p> Signup and view all the answers

    What action should be taken if there is a short receipt of sleepers?

    <p>Verify the shortage with Traffic Staff within six hours</p> Signup and view all the answers

    Which railways are responsible for inspecting the sleepers before distribution?

    <p>N.R., N.E., N.F., S.E., and S.R.</p> Signup and view all the answers

    What happens if the telegram reporting a shortage is not sent within the required time frame?

    <p>The railways will not accept liability</p> Signup and view all the answers

    What documentation is required when discrepancies regarding seals or labels are observed?

    <p>Discrepancy Report and Claim Form with seals and labels</p> Signup and view all the answers

    What should the consignee do upon discovering a shortage immediately after opening the wagon?

    <p>Get verification from Traffic Staff without delay</p> Signup and view all the answers

    Who should receive copies of the telegram reporting a shortage?

    <p>Controller of Stores and Chief Operating Superintendent</p> Signup and view all the answers

    What is the purpose of the meeting where sleeper rates and allotments are decided?

    <p>To allocate sleepers to various Railways and set rates</p> Signup and view all the answers

    What specific action must be taken regarding the opened wagons?

    <p>Inspect in the presence of a Traffic Clerk or authorized representative</p> Signup and view all the answers

    What is required from the Railways when making demands for sleepers?

    <p>The demands should align with the specifications approved by the Railway Board</p> Signup and view all the answers

    Study Notes

    Procurement of Sleepers

    • Procurement of sleepers is centralized in the Railway Board.
    • Sleepers are required for planned track renewals, new constructions, and doublings. Casual renewals for daily track maintenance are also needed.
    • Annual sleeper requirements are reviewed in a Chief Track Engineers' conference with the Railway Board, held generally in January/February.
    • The Railway Board allocates specific amounts of various types of sleepers to zonal railways.
    • Allotments are made separately for open line and construction work. Separate allotments are for S&T works (for wooden).
    • Wooden, steel, and concrete sleeper demand generally exceeds the country's supply capacity.
    • Cast iron sleepers require submitted vetted indents to the Railway Board.

    Wooden Sleepers

    • Wooden sleepers are supplied by forest departments of different states.
    • An annual sleeper conference by the Railway Board reviews sleeper availability from various forest departments.
    • The Railway Board distributes sleepers to the different railways based on the conference outcomes.
    • The "sleeper year" is 1st November to 31st October of the following year.
    • Rates are set for the sleepers during the conference meetings.
    • Specific railways (N.R., N.E., N.F., S.E., and S.R.) are assigned to procure sleepers and distribute them.

    General Procedure

    • Wagons carrying sleepers should be opened in the presence of a Traffic Clerk, who documents any discrepancies.
    • For shortages, consignees notify the sending and last sealing stations by telegram within 6 hours; railway companies are not responsible for delays past six hours.
    • Discrepancy reports, claim forms, and telegraphic notices are sent promptly to Chief Operating Superintendent, Chief Engineer, and Controller of Stores.
    • Unaccounted or missing deliveries require a "missing stores report" to the Chief Commercial Manager after a month.
    • Bills relating to missing or short deliveries should be accepted, with remarks, to the Chief Accounts Officer. Defective sleeper bills should be held until the issues are resolved.

    Metal Sleepers (Cast Iron and Steel)

    • Zonal railways submit vetted indents for cast iron sleepers to the Railway Board.
    • The Railway Board procures these from the trade.
    • Steel sleepers are procured by the Railway Board, without indents from zonal railways.
    • Procurement is based on annual Chief Track Engineers' conference allotments.
    • Steel sleepers are provided by Durgapur Steel Plant.

    Concrete Sleepers

    • Concrete sleeper plants are established, mostly in the private sector, to supply sleepers across the country.
    • Railway Board invites open tenders for setting up plants at desired locations (typically 5-10 year contracts).
    • Basic rate for the sleepers, with escalations for items such as cement and labour, are included in the contracts.
    • The zonal railway takes responsibility for the whole production of the plant.

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    Description

    This quiz covers the processes and requirements for railway sleeper procurement, focusing on the roles of the Railway Board and state forest departments. Learn about the different types of sleepers, their demands, and the annual review processes for supply and allocation. Engage with essential details that influence railway construction and maintenance strategies.

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