Railway Sleeper Procurement Overview

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Questions and Answers

What are the three kinds of sleepers mentioned?

  • Wooden, Metal, Concrete (correct)
  • Wooden, Stone, Composite
  • Wooden, Metal, Plastic
  • Wooden, Concrete, Glass

Who is responsible for the centralized procurement of sleepers?

  • Zonal Railway Authorities
  • Regional Railway Managers
  • State Government Agencies
  • Railway Board (correct)

When is the annual Chief Track Engineers' conference held?

  • January/February (correct)
  • April
  • December
  • March

What type of sleepers requires vetted indents for procurement?

<p>Cast Iron Sleepers (B)</p> Signup and view all the answers

What is the primary source of wooden sleepers?

<p>Forest Departments of States (B)</p> Signup and view all the answers

Why is there an annual review of sleeper requirements?

<p>To evaluate the demand against available capacity (A)</p> Signup and view all the answers

What types of sleepers does the Railway Board make specific allotments for?

<p>Wooden, Cast Iron, and Steel Sleepers (D)</p> Signup and view all the answers

What necessitates the procurement action for wooden, steel, and concrete sleepers?

<p>The allotment decided by the Railway Board (B)</p> Signup and view all the answers

For what purpose are the sleepers mainly required?

<p>Planned track renewal works and new constructions (A)</p> Signup and view all the answers

Which type of sleeper has seen an addition in its category?

<p>Concrete Sleepers (A)</p> Signup and view all the answers

What is the duration of a 'Sleeper Year'?

<p>1st November to 31st October (A)</p> Signup and view all the answers

Which Railways are nominated to procure sleepers?

<p>N.R., N.E., N.F., S.E., S.R. (C)</p> Signup and view all the answers

Who is responsible for verifying shortages when there is a short receipt of sleepers?

<p>The Traffic Staff (B)</p> Signup and view all the answers

What must be reported within six hours after opening a wagon to maintain liability acceptance?

<p>Any discrepancies in the shipment (B)</p> Signup and view all the answers

What document should be sent along with the telegram reporting a shortage?

<p>Claim Form and Discrepancy Report (A)</p> Signup and view all the answers

What characterizes the procurement of sleepers by the Railways?

<p>It requires approval from the Railway Board. (C)</p> Signup and view all the answers

What is required when opening wagons, according to the procedure?

<p>They should be opened in the presence of a Traffic Clerk. (A)</p> Signup and view all the answers

What happens if the telegram regarding shortage is not sent in time?

<p>Foreign railways will not accept liability. (D)</p> Signup and view all the answers

Who is the telegram reporting shortage sent to, apart from the Chief Operating Superintendent?

<p>The Traffic Clerk and Controller of Stores (B)</p> Signup and view all the answers

What should be done immediately after discovering a shortage upon opening the wagon?

<p>Verify the shortage with Traffic Staff. (B)</p> Signup and view all the answers

What should be done if a consignment is missing for more than a month?

<p>Send a Missing Stores Report to the Chief Commercial Manager (B)</p> Signup and view all the answers

Who should acknowledge the receipt of missing sleepers?

<p>A fresh acknowledgment form must be sent for it (C)</p> Signup and view all the answers

What is the protocol for submitting bills related to missing consignments?

<p>They should not be detained and passed with remarks (B)</p> Signup and view all the answers

Who is responsible for the procurement of steel sleepers?

<p>The Railway Board (D)</p> Signup and view all the answers

What action should be taken regarding defective sleepers according to the protocol?

<p>Detain the bill until the issue is resolved (B)</p> Signup and view all the answers

What entity supplies steel sleepers to the Railways?

<p>Durgapur Steel Plant (D)</p> Signup and view all the answers

How should a Claim Form and Discrepancy Report be sent to avoid claims becoming time-barred?

<p>Sent promptly (D)</p> Signup and view all the answers

What should the consignee do if the railway receipt is received but the consignment is missing?

<p>Remind the Chief Operating Superintendent after a fortnight (B)</p> Signup and view all the answers

What happens if a Claim Form is not submitted in a timely manner?

<p>The claim becomes time-barred (B)</p> Signup and view all the answers

What must Zonal Railways do before steel sleeper procurement?

<p>No indents need to be submitted (B)</p> Signup and view all the answers

Which of the following sleeper types is not included in the centralised procurement process by the Railway Board?

<p>Cast Iron Sleepers (A)</p> Signup and view all the answers

What factor influences the specific allotment of sleepers made by the Railway Board?

<p>Annual Chief Track Engineers' conference outcomes (D)</p> Signup and view all the answers

What is the main reason the procurement action for wooden, steel, and concrete sleepers is initiated directly by the Railway Board?

<p>Demand exceeds available capacity (C)</p> Signup and view all the answers

During which event is the annual requirement of various types of sleepers reviewed?

<p>Annual Chief Track Engineers' conference (A)</p> Signup and view all the answers

What additional category of sleepers was added as noted in the document?

<p>Concrete Sleepers (D)</p> Signup and view all the answers

Which type of sleeper does not require a directly submitted indent by the zonal railways for procurement?

<p>Wooden Sleepers (A)</p> Signup and view all the answers

What is the primary source of wooden sleepers for the Railway Board's procurement?

<p>State forest departments (B)</p> Signup and view all the answers

What action is required for the procurement of cast iron sleepers?

<p>Vetted indents submission by zonal railways (D)</p> Signup and view all the answers

How are small requirements for casual renewal works handled in terms of sleeper procurement?

<p>Addressed on a case-by-case basis (C)</p> Signup and view all the answers

What must the Railway Board consider when making sleeper allotments?

<p>Actual requirements assessed in the conference (C)</p> Signup and view all the answers

What is the consequence of failing to report a shortage within six hours of opening a wagon?

<p>The liability will not be accepted by foreign railways. (A)</p> Signup and view all the answers

Who must verify and report a shortage upon opening the wagon?

<p>The Traffic Staff (B)</p> Signup and view all the answers

What document must accompany the telegram reporting a shortage of sleepers?

<p>Claim Form and Discrepancy Report (A)</p> Signup and view all the answers

Which documentation is required when discrepancies regarding seals or labels are noted?

<p>Delivery Book remarks (C)</p> Signup and view all the answers

What is essential about the 'Sleeper Year' duration?

<p>It extends from 1st November to 31st October. (C)</p> Signup and view all the answers

What is required for the procurement of sleepers as per the guidelines?

<p>Specification approved by the Railway Board (D)</p> Signup and view all the answers

What happens if a shortage is discovered after the allowed time for reporting?

<p>The consignees will not receive any compensation. (A)</p> Signup and view all the answers

Which entity plays an essential role in the allotment process for sleepers according to the guidelines?

<p>Railway Board (A)</p> Signup and view all the answers

What action is mandated when wagons are opened?

<p>To note any discrepancies in the Delivery Book. (A)</p> Signup and view all the answers

What document must be sent to prevent a claim from becoming time-barred?

<p>Claim Form (C), Discrepancy Report (D)</p> Signup and view all the answers

What should a consignee do if the sleepers are still missing after a month?

<p>Submit a Missing Stores Report to the Chief Commercial Manager (A)</p> Signup and view all the answers

In case of defective sleepers, what action should be taken?

<p>Detain the bill until resolved by the District Engineer (D)</p> Signup and view all the answers

Which entity is responsible for the procurement of steel sleepers?

<p>Railway Board (A)</p> Signup and view all the answers

What happens to a bill for a part or full consignment that is missing?

<p>It must be passed with necessary remarks. (D)</p> Signup and view all the answers

What is the protocol for acknowledging missing sleepers once they are received?

<p>Acknowledge under a fresh acknowledgment form. (B)</p> Signup and view all the answers

Who is the exclusive supplier of steel sleepers for the Railways?

<p>Durgapur Steel Plant (B)</p> Signup and view all the answers

When should the Chief Operating Superintendent be reminded of missing consignments?

<p>After fortnight. (C)</p> Signup and view all the answers

How are cast iron sleepers procured?

<p>Vetted indents submitted to Railway Board. (D)</p> Signup and view all the answers

What type of acknowledgment is required for missing sleepers after they are traced?

<p>Fresh acknowledgment form. (B)</p> Signup and view all the answers

What is the primary purpose of the procurement of sleepers for the Railways?

<p>For planned track renewal works and new constructions (A)</p> Signup and view all the answers

What types of sleepers listed require vetted indents for procurement?

<p>Cast Iron Sleepers (A)</p> Signup and view all the answers

How frequently does the Railway Board review the annual requirement for various types of sleepers?

<p>Annually (B)</p> Signup and view all the answers

Which category of sleepers was recently added to the procurement process?

<p>Concrete Sleepers (A)</p> Signup and view all the answers

What is required before the Railway Board initiates procurement action for wooden, steel, and concrete sleepers?

<p>Specific allotment based on conference assessments (B)</p> Signup and view all the answers

Who provides the wooden sleepers necessary for railway procurement?

<p>Forest departments of various states (A)</p> Signup and view all the answers

What is the unique requirement for wooden sleepers in terms of procurement?

<p>Separate allotment for S&amp;T works (D)</p> Signup and view all the answers

Which statement best describes the difference in procurement processes for sleepers?

<p>Wooden, steel, and concrete sleepers do not need vetted indents, while cast iron does. (C)</p> Signup and view all the answers

What should be done if sleepers are reported missing after a month?

<p>A Missing Stores Report should be sent to the Chief Commercial Manager. (A)</p> Signup and view all the answers

What influences the specific allotment of sleepers made by the Railway Board?

<p>Annual review of requirements and funds availability (A)</p> Signup and view all the answers

What is the role of the District Engineer or Controller of Stores regarding defective sleepers?

<p>They must detain the bill until the issue is resolved. (A)</p> Signup and view all the answers

What is a challenge related to the procurement of sleepers as stated in the guidelines?

<p>Demand far exceeding available capacity (C)</p> Signup and view all the answers

Which document needs to be sent promptly to avoid claims becoming time-barred?

<p>Claim Form and Discrepancy Report (D)</p> Signup and view all the answers

How are steel sleepers procured according to the guidelines?

<p>Based on yearly allotments made by the Railway Board. (C)</p> Signup and view all the answers

What action is required upon receiving missing sleepers after a trace?

<p>Acknowledge receipt using a fresh acknowledgment form. (C)</p> Signup and view all the answers

Who is responsible for acknowledging the receipt of missing sleepers?

<p>The consignee (D)</p> Signup and view all the answers

What document should accompany the telegram reporting a shortage?

<p>Claim Form (D)</p> Signup and view all the answers

What characterizes the procurement of cast iron sleepers?

<p>Zonal railways submit vetted indents to the Railway Board. (C)</p> Signup and view all the answers

What is the only supplier for steel sleepers mentioned?

<p>Durgapur Steel Plant (C)</p> Signup and view all the answers

What action should be taken if there is a short receipt of sleepers?

<p>Verify the shortage with Traffic Staff within six hours (C)</p> Signup and view all the answers

Which railways are responsible for inspecting the sleepers before distribution?

<p>N.R., N.E., N.F., S.E., and S.R. (C)</p> Signup and view all the answers

What happens if the telegram reporting a shortage is not sent within the required time frame?

<p>The railways will not accept liability (A)</p> Signup and view all the answers

What documentation is required when discrepancies regarding seals or labels are observed?

<p>Discrepancy Report and Claim Form with seals and labels (D)</p> Signup and view all the answers

What should the consignee do upon discovering a shortage immediately after opening the wagon?

<p>Get verification from Traffic Staff without delay (B)</p> Signup and view all the answers

Who should receive copies of the telegram reporting a shortage?

<p>Controller of Stores and Chief Operating Superintendent (C)</p> Signup and view all the answers

What is the purpose of the meeting where sleeper rates and allotments are decided?

<p>To allocate sleepers to various Railways and set rates (B)</p> Signup and view all the answers

What specific action must be taken regarding the opened wagons?

<p>Inspect in the presence of a Traffic Clerk or authorized representative (A)</p> Signup and view all the answers

What is required from the Railways when making demands for sleepers?

<p>The demands should align with the specifications approved by the Railway Board (A)</p> Signup and view all the answers

Flashcards

Types of Sleepers

Sleepers are categorized into wooden, metal (cast iron and steel), and concrete.

Sleeper Procurement Centralization

The Railway Board centrally manages the procurement of sleepers, along with other track items.

Sleeper Demand Factors

Sleeper needs depend on planned track renewals, new construction projects, and track maintenance.

Annual Sleeper Review

Chief Track Engineers confer with the Railway Board annually to review sleeper needs, considering availability and funds.

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Sleeper Allotment

The Railway Board allocates different sleeper types to zonal railways based on assessed needs and funds.

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Wooden Sleeper Procurement

The Railway Board directly secures wooden sleepers from forest departments after annual review.

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Cast Iron Sleeper Indents

Zonal railways submit formal requests (indents) for cast iron sleepers to the Railway Board.

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Steel & Concrete Sleepers Procurement

Direct Railway Board procurement for steel and concrete sleepers with no regional railway indent needed.

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Open Line/Construction Allotment

Sleeper allotments are made for both ongoing track and new track construction projects.

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Vetted Indents

Formal, reviewed requests (indents) for specific items from zonal railways to the Railway Board for cast iron sleeper procurement.

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Sleeper Year

A one-year period, from November 1st to October 31st, for committing to sleeper procurement.

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Sleeper Specification

The pre-approved standards for sleepers, set by the Railway Board.

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Short Receipt of Sleepers

A situation where the number of sleepers received is less than expected.

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Wagon Opening Procedure

Opening wagons in the presence of an authorized representative to check for discrepancies.

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Traffic Clerk Verification

The act of an authorized railway official verifying wagon contents and reporting discrepancies.

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Shortage Verification Time Limit

The time frame within which the shortage of sleepers must be reported to prevent foreign railway liability issues.

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Discrepancy Report

A formal document outlining the difference between the expected and actual quantity of sleepers received.

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Railway Board's Role

Distributing sleeper allocation (quantity) to nominated railway divisions based on the commitments and rates.

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Nominated Railways

Specific railways chosen to procure sleepers from forest departments for distribution to various points on their own and other railway networks.

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Railway Division's Role

Railways responsibilities include inspecting sleeper quality and coordinating their transport to different destinations.

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Missing Sleepers Report

A report sent to the Chief Commercial Manager when a consignment of sleepers is missing for more than a month.

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Claim Form

A form used to file a claim for missing or defective sleepers.

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Cast Iron Sleepers

Sleepers made from cast iron, procured through Railway Board.

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Steel Sleepers

Sleepers made from steel, procured through Railway Board, based on annual conference allotment.

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Railway Receipt

A document acknowledging the receipt of a consignment of sleepers.

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Missing Stores Report

Report on missing cargo, sent if sleepers don't appear after a month.

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Time-barred Claim

A claim that is no longer eligible for processing due to exceeding a specific time limit.

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Chief Operating Superintendent

A railway official responsible for managing operations.

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Consignee

The recipient of a consignment of goods.

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What are the types of railway sleepers?

There are three main types: wooden, metal (cast iron or steel), and concrete.

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Who manages sleeper procurement?

The Railway Board centrally manages the procurement of sleepers, along with other track items.

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What factors drive sleeper demand?

Sleeper needs are driven by planned track repairs, new construction, and daily maintenance.

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How is annual sleeper demand reviewed?

Chief Track Engineers meet yearly to assess sleeper needs, taking into account availability and budget.

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How are sleepers allocated?

The Railway Board allocates different sleeper types to zones based on assessed needs and funds.

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Who is responsible for procuring wooden sleepers?

The Railway Board directly procures wooden sleepers from forestry departments.

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How are cast iron sleepers procured?

Zonal railways request cast iron sleepers from the Railway Board through vetted indents.

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What is the procurement process for steel and concrete sleepers?

The Railway Board directly procures steel and concrete sleepers based on annual allotments.

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What are vetted indents?

Formal requests for specific items from zonal railways to the Railway Board - used for cast iron sleeper procurement.

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Why is sleeper procurement centralized?

Centralized procurement by the Railway Board ensures efficient allocation of resources and avoids duplication of efforts.

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Missing Consignment

A situation where the complete shipment of sleepers is not received by the consignee.

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Acknowledgement Form

A document used to acknowledge the receipt of missing sleepers after they are located.

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Indents for Cast Iron Sleepers

Formal requests submitted by zonal railways to the Railway Board for the procurement of cast iron sleepers.

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Steel Sleepers Procurement

The procurement process for steel sleepers, managed directly by the Railway Board based on annual allotments.

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Durgapur Steel Plant

The sole supplier of steel sleepers to the Indian Railways.

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Concrete Sleepers Procurement

The procurement process for concrete sleepers, managed directly by the Railway Board.

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Sleeper Procurement

The process of obtaining railway sleepers, which are the horizontal supports that hold rails in place.

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Centralized Procurement

The Railway Board handles the purchasing of sleepers for all railway zones, ensuring efficient allocation and avoiding duplication.

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Sleeper Allocation

The Railway Board distributes different sleeper types to various railway zones based on assessed needs and funds.

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Sleeper Types

There are three main types of railway sleepers: wooden, metal (cast iron or steel), and concrete.

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Who procures sleepers?

The Railway Board centrally manages the procurement of all types of sleepers.

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What drives sleeper demand?

Sleeper demand is driven by track repairs, new construction projects, and daily maintenance.

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How is sleeper demand reviewed?

Chief Track Engineers meet annually to review sleeper needs based on availability and budget.

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Who procures wooden sleepers?

The Railway Board directly procures wooden sleepers from forestry departments.

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Who decides the sleeper allocation?

The Railway Board distributes the available quantity of sleepers to different railways based on a yearly meeting.

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What happens if there are fewer sleepers than expected?

The consignee must report any discrepancies in the number of sleepers received within six hours to prevent foreign railway liability issues.

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What is the role of Traffic Staff?

Traffic staff verifies any discrepancies in sleeper shipments and report them to the sending and last sealing stations.

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What is a Discrepancy Report?

A formal document outlining the difference between the expected and actual number of sleepers received in a shipment.

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What is the purpose of the annual sleeper review?

Chief Track Engineers hold a yearly meeting to review sleeper needs based on factors like track renewals, construction projects, and track maintenance.

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How are sleepers procured?

The Railway Board directly procures wooden sleepers from forest departments, while cast iron, steel, and concrete sleepers are allotted based on annual needs.

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What is the Sleeper Specification?

The Railway Board pre-approves the specifications or standards for all types of sleepers.

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What are Indents?

Formal requests submitted by zonal railways to the Railway Board for specific items, like cast iron sleepers.

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Study Notes

Procurement of Sleepers

  • Procurement of sleepers is centralized in the Railway Board.
  • Sleepers are required for planned track renewals, new constructions, and doublings. Casual renewals for daily track maintenance are also needed.
  • Annual sleeper requirements are reviewed in a Chief Track Engineers' conference with the Railway Board, held generally in January/February.
  • The Railway Board allocates specific amounts of various types of sleepers to zonal railways.
  • Allotments are made separately for open line and construction work. Separate allotments are for S&T works (for wooden).
  • Wooden, steel, and concrete sleeper demand generally exceeds the country's supply capacity.
  • Cast iron sleepers require submitted vetted indents to the Railway Board.

Wooden Sleepers

  • Wooden sleepers are supplied by forest departments of different states.
  • An annual sleeper conference by the Railway Board reviews sleeper availability from various forest departments.
  • The Railway Board distributes sleepers to the different railways based on the conference outcomes.
  • The "sleeper year" is 1st November to 31st October of the following year.
  • Rates are set for the sleepers during the conference meetings.
  • Specific railways (N.R., N.E., N.F., S.E., and S.R.) are assigned to procure sleepers and distribute them.

General Procedure

  • Wagons carrying sleepers should be opened in the presence of a Traffic Clerk, who documents any discrepancies.
  • For shortages, consignees notify the sending and last sealing stations by telegram within 6 hours; railway companies are not responsible for delays past six hours.
  • Discrepancy reports, claim forms, and telegraphic notices are sent promptly to Chief Operating Superintendent, Chief Engineer, and Controller of Stores.
  • Unaccounted or missing deliveries require a "missing stores report" to the Chief Commercial Manager after a month.
  • Bills relating to missing or short deliveries should be accepted, with remarks, to the Chief Accounts Officer. Defective sleeper bills should be held until the issues are resolved.

Metal Sleepers (Cast Iron and Steel)

  • Zonal railways submit vetted indents for cast iron sleepers to the Railway Board.
  • The Railway Board procures these from the trade.
  • Steel sleepers are procured by the Railway Board, without indents from zonal railways.
  • Procurement is based on annual Chief Track Engineers' conference allotments.
  • Steel sleepers are provided by Durgapur Steel Plant.

Concrete Sleepers

  • Concrete sleeper plants are established, mostly in the private sector, to supply sleepers across the country.
  • Railway Board invites open tenders for setting up plants at desired locations (typically 5-10 year contracts).
  • Basic rate for the sleepers, with escalations for items such as cement and labour, are included in the contracts.
  • The zonal railway takes responsibility for the whole production of the plant.

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