Railway Budget Presentation Overview
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Questions and Answers

Which of the following is included in the expenditure on specific items of passenger amenity and allied works?

  • Provision of ticket vending machines at all stations
  • Creation of additional parking spaces at suburban stations
  • Provision of goods platforms and covers over goods platforms (correct)
  • Installation of solar panels on station roofs

What is the financial evaluation period for the closed circuit televisions after their installation?

  • 10 years
  • 5 years (correct)
  • 1 year
  • 3 years

Which of the following options details a responsibility of the Accident Compensation, Safety and Passenger Amenities Fund?

  • Allocating funds for the installation of Wi-Fi at all train stations
  • Implementing new passenger ticket pricing strategies
  • Managing funds for train infrastructure upgrades
  • Charging revenues from passenger traffic surcharge to cover expenditures (correct)

What should be done if closed circuit televisions are found to be financially renumerative after evaluation?

<p>The cost should be written back from ACF(C) to Capital. (A)</p> Signup and view all the answers

Which item is NOT specified for expenditure on passenger amenities?

<p>Provision of air conditioning in trains (A)</p> Signup and view all the answers

What items are charged to the ACF from budget 1980-81 onwards?

<p>New works falling under specified categories (C)</p> Signup and view all the answers

If an asset funded by the Accident Compensation Fund is abandoned, what happens to its cost?

<p>It is charged to the debit of the Fund. (B)</p> Signup and view all the answers

What purpose do the train indicator boards serve at stations?

<p>Indicating train timings (B)</p> Signup and view all the answers

Which of the following improvements to platforms at stations is mentioned?

<p>Raising, extending, and widening the platforms (B)</p> Signup and view all the answers

What financial aspect of the closed circuit televisions is assessed after the five-year period?

<p>Revenue earned from usage (C)</p> Signup and view all the answers

What must occur before entering into servicing contracts for office machines not previously contracted?

<p>Approval of the Chief Controller of Printing and Stationery (D)</p> Signup and view all the answers

In what situation can printing work be outsourced to a private press?

<p>When the railway press lacks suitable facilities or is under pressure of work (B)</p> Signup and view all the answers

Who can approve the outsourcing of printing work to a private press?

<p>The heads of departments or lower authorities if delegated (A)</p> Signup and view all the answers

What is generally required from companies supplying new office machines regarding maintenance?

<p>They must maintain the machines free of cost for a specified period (C)</p> Signup and view all the answers

Where should printing and binding work for all railway offices be done?

<p>At the railway's own printing presses (D)</p> Signup and view all the answers

What is included in payments to General Revenues?

<p>Revenue Reserve Fund contributions (A), Dividend on Capital-at-charge (B)</p> Signup and view all the answers

Which document is presented to the Lok Sabha and Rajya Sabha as part of the complete Budget?

<p>The demands for grants and explanatory memorandum (A)</p> Signup and view all the answers

What type of loans are repaid from General Revenues to finance the Development Fund?

<p>Temporary loans borrowed from General Revenues (D)</p> Signup and view all the answers

What is NOT a purpose of the payments made to General Revenues?

<p>Funding for the operating budget (C)</p> Signup and view all the answers

What is one of the items budgeted under Demand No. 15?

<p>Contributions for grants to States (A)</p> Signup and view all the answers

Which of the following is associated with the Works, Machinery and Rolling Stock Programmes?

<p>Detailed estimates of each railway (C)</p> Signup and view all the answers

What type of contribution is provided to the States concerning safety financing?

<p>Assistance for financing Safety Works (C)</p> Signup and view all the answers

What is required for typewriters and office appliances obtained for the Railway Board?

<p>They must be obtained through the Controller of Printing and Stationery. (A)</p> Signup and view all the answers

What must be done if a calculating machine of a new type is required for the office?

<p>The approval of the Railway Board should be obtained. (A)</p> Signup and view all the answers

What is the protocol for obtaining typewriters for Commissions and similar entities?

<p>They should be obtained on hire from the Deputy Controller, Calcutta. (A)</p> Signup and view all the answers

What happens to the typewriters after the dissolution of the Commission?

<p>They must be returned to the Deputy Controller, Stationery, Calcutta. (B)</p> Signup and view all the answers

Under what condition can new typewriter machines be purchased for Committees and Officers-on-Special Duty?

<p>If there is a chance of the machines being used in other offices after the appointments cease. (A)</p> Signup and view all the answers

How are expenses for servicing and maintenance of office machines categorized?

<p>They are charged as 'contingencies'. (C)</p> Signup and view all the answers

What is prohibited when servicing contracts exist for office machines?

<p>Contacting other firms for repair. (B)</p> Signup and view all the answers

Who makes the monthly charge for typewriters supplied to Commissions?

<p>The Deputy Controller, Stationery, Calcutta. (B)</p> Signup and view all the answers

What must the heads of offices do to obtain typewriters on a rate contract?

<p>Get authorization from the sanctioning authority. (D)</p> Signup and view all the answers

Where will the charges for servicing be fixed?

<p>By the stationery office at current rates. (A)</p> Signup and view all the answers

What is the minimum foreign exchange expenditure that requires prior approval from the Railway Board for inviting tenders?

<p>Rs. 50,000 (A)</p> Signup and view all the answers

Who must be present when advertised (Open) stores tenders are opened?

<p>A representative of the Accounts Department (A)</p> Signup and view all the answers

What should the officer and the Accounts representative do on the tender pages where rates are quoted?

<p>Initial all pages with date (A)</p> Signup and view all the answers

What should be marked and initialed in red ink during the tender opening process?

<p>Corrections and over-writings (D)</p> Signup and view all the answers

What is the threshold value for limited stores tenders to warrant the presence of the Accounts Department representative?

<p>Rs. 10,000 (D)</p> Signup and view all the answers

What must be clearly indicated on each page of the schedule attached to the tender?

<p>Any ambiguities in rates quoted (A)</p> Signup and view all the answers

What is required by the officer who opens the tenders besides initialing the tender documents?

<p>To serially number and mention corrections and omissions (A)</p> Signup and view all the answers

What should be read out to the tenderers or their representatives at the time of opening the tender?

<p>The names of the tenderers and rates quoted (B)</p> Signup and view all the answers

What is indicated when corrections are made in the schedule of quantities during tender processing?

<p>They must be marked and initialed (B)</p> Signup and view all the answers

What is the procedure for handling delayed tenders received after the due date?

<p>They should be opened and treated similarly to timely tenders. (A)</p> Signup and view all the answers

Which of the following must be included in the briefing note accompanying the tabulation statement?

<p>Complete information about lowest contract rates for similar materials. (B)</p> Signup and view all the answers

What is the significance of marking late tenders in red ink?

<p>To ensure they are easily identifiable during review. (C)</p> Signup and view all the answers

What should occur after preparing the comparative rates statement?

<p>It must be submitted along with the original tenders for scrutiny. (D)</p> Signup and view all the answers

What is the maximum cost for unremunerative works aimed at improving operational efficiency?

<p>Rs. 10 lakh each. (C)</p> Signup and view all the answers

Which individuals are responsible for verifying the tabulation statement?

<p>The Accounts Department and Section Officer. (B)</p> Signup and view all the answers

When dealing with delayed and late tenders, what should be referenced for further instructions?

<p>Separate instructions issued by the Railway Board. (D)</p> Signup and view all the answers

What must the tabulation statement include before submission?

<p>Tabulation of all tenders received without any screening. (B)</p> Signup and view all the answers

What is the maximum duration for which new typewriter machines can be purchased for Committees and Officers-on-Special Duty?

<p>18 months or more (D)</p> Signup and view all the answers

What is the role of the authenticated briefing note in the tender process?

<p>To indicate critical details worthy of consideration in the contract. (C)</p> Signup and view all the answers

What is the consequence if servicing contracts exist for office machines?

<p>Only the contracted firm can perform repairs. (A)</p> Signup and view all the answers

Who is responsible for supplying typewriters on hire to Commissions, Committees, and similar entities?

<p>Deputy Controller, Stationery, Calcutta (D)</p> Signup and view all the answers

For which type of office appliance is prior approval from the Railway Board required?

<p>Calculating machines of new types (B)</p> Signup and view all the answers

How are the expenses incurred in servicing and maintaining office machines classified?

<p>Contingencies (A)</p> Signup and view all the answers

What is required before writing back the cost of closed circuit televisions from ACF(C) to Capital?

<p>Completion of a five-year operational assessment (A), A financial evaluation showing a positive revenue outcome (B)</p> Signup and view all the answers

Which item is specifically mentioned as not requiring change in charge allocation if it appears in the Pink Book for 1979-80?

<p>Goods platforms and covers (A)</p> Signup and view all the answers

What does the Accident Compensation, Safety and Passenger Amenities Fund receive from the surcharge on passenger traffic?

<p>Receipts to cover specific expenditures (B)</p> Signup and view all the answers

What condition must be met if a cost of an asset funded by the Accident Compensation Fund is abandoned?

<p>The cost is debited to the Fund without replacement (D)</p> Signup and view all the answers

What type of expenditure is associated with raising and extending platforms at stations?

<p>Capital expenditure for permanent works (B)</p> Signup and view all the answers

Which of the following is required for the financial evaluation of closed circuit televisions after installation?

<p>All revenues earned from the displays used (A)</p> Signup and view all the answers

What factor is most critical when assessing the allocation of new works under the specified categories in the budget?

<p>Categorization into ACF or Capital works (B)</p> Signup and view all the answers

What is the purpose of train indicator boards at important stations?

<p>To indicate train timings for passenger convenience (C)</p> Signup and view all the answers

What is intended by the term 'such other items as may be added from time to time' in the context of expenditure on passenger amenities?

<p>It refers to miscellaneous projects not planned in advance (D)</p> Signup and view all the answers

Which statement reflects the responsibility of executive officers regarding expenditure?

<p>Expenditure in excess of sanctioned allotments is considered a lapse. (C)</p> Signup and view all the answers

What is the deadline for intimating important changes for expenditure approval?

<p>Before 20th March of the year. (C)</p> Signup and view all the answers

What format is required for the Railway Administration to report disbursements to the Railway Board?

<p>The form laid down in Annexure V. (B)</p> Signup and view all the answers

What must not occur if cash disbursements exceed authorized limits?

<p>An immediate warning must be issued to the Railway Administration. (A)</p> Signup and view all the answers

Which detailed heads should be reported separately during final modifications of allotments?

<p>Payments to other railways and suspense accounts. (C)</p> Signup and view all the answers

What is the consequence for excess expenditure beyond sanctioned allotments?

<p>It must be addressed as a lapse, with personal accountability for involved officers. (B)</p> Signup and view all the answers

What needs to be ensured by Railway Administrations in their monthly or quarterly submissions?

<p>They must report actual disbursements in relation to sanctioned grants. (A)</p> Signup and view all the answers

What is the maximum cost of replacements that can be covered without being chargeable to capital, the Depreciation Reserve Fund, or the Development Fund?

<p>Rs. 10 lakh (D)</p> Signup and view all the answers

Which of the following expenditures is NOT listed as a liability of the Accident Compensation, Safety and Passenger Amenities Fund?

<p>Costs for new operational trains (D)</p> Signup and view all the answers

Which of the following items is specifically approved by the Board for manning or upgrading?

<p>Unmanned level crossings (D)</p> Signup and view all the answers

What is the maximum expenditure on investments in Railwaymen's Consumer Co-operative Societies per society?

<p>Rs. 2,500 (D)</p> Signup and view all the answers

Which item in safety works encompasses the provision of additional foot over-bridges?

<p>Improvement of existing foot over-bridges (A)</p> Signup and view all the answers

What type of costs associated with dismantling and shifting are included in the expenditures of the specified works?

<p>Handling and freight costs (D)</p> Signup and view all the answers

Which of the following items is indicated to include the cost of plant and machinery for works referenced in the rules?

<p>Cost assessment of specified works (B)</p> Signup and view all the answers

What reflects the type of safety mechanisms funded for railway crossings?

<p>Provision of telephones and warning bells (A)</p> Signup and view all the answers

Which of the following items is not a safety work mentioned for the Accident Fund?

<p>Upgrading passenger train accommodations (D)</p> Signup and view all the answers

What type of barrier provision is classified under safety expenditures for level crossings?

<p>Lifting barriers (D)</p> Signup and view all the answers

Flashcards

Payments to General Revenues

Payments made to General Revenues due to dividends on capital-at-charge, grants to states, safety work financing, loan repayments, and revenue reserve fund financing.

Dividend on Capital-at-charge

Payment to General Revenues related to capital-at-charge.

Grants to States

Contributions made to States.

Safety Works Financing

Funds for assisting states in safety work.

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Budget Presentation to Parliament

Presentation of the complete budget, including demands for grants, explanatory memorandums, detailed estimates, and summaries to Lok Sabha and Rajya Sabha.

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Budget Paper

Documents explaining the budget, including the explanatory memorandum and railway estimates, presented to parliament.

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Railway Estimates

Detailed estimates of each railway, including works, machinery, and rolling stock programs.

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Exchequer Control

A procedure that ensures strict financial management and accountability in railway operations.

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Tendering for Foreign Exchange

When a railway needs goods or services with foreign exchange expenditures exceeding Rs. 50,000, Railway Board approval is required.

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Tendering for High Foreign Exchange

If foreign exchange expenditure exceeds Rs. 2 lakhs, a special procedure is followed.

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Opening Tenders

Tenders must be opened at the specified time, date, and place by a designated officer.

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Open Tender Opening

All open tenders must be opened in the presence of a representative from the Accounts Department.

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Limited Tender Opening

Whether limited tenders are opened in the presence of the Accounts Department is decided by the railway administration.

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Accounts Representative Presence

For other departments' tenders, the Accounts representative may be present only for those exceeding approximately Rs. 10,000.

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Tender Opening Records

The officer and Accounts representative must record and initial various aspects of the tender opening.

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Tender Rates Announcement

The names of tenderers and their rates are read out to those present, whenever possible.

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ACF Fund

The Accident Compensation, Safety and Passenger Amenities Fund, used for safety improvements, passenger amenities, and accident compensation.

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Second Approach Signals

Signals placed along trunk or high-speed rail routes which indicate a second, alternative approach for trains.

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Passenger Amenity Items

These are features designed to improve passenger comfort and convenience at railway stations, such as goods platforms, train indicator boards, rest shelters, and platform improvements.

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Closed Circuit Televisions (CCTV)

CCTV systems used at stations for visual display, providing train timings and potentially serving as an advertising medium.

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ACF(C)

This refers to the Capital portion of the Accident Compensation, Safety and Passenger Amenities Fund.

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Financial Evaluation of CCTV

This refers to the process of assessing the financial benefits of CCTV systems, including revenue from advertisements.

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Passenger Surcharge

An extra charge levied on passenger fares, specifically to fund the ACF.

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Asset Abandonment or Disposal

The removal of an asset from service, either by discarding it or selling it.

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Pink Book

The document containing the Railway Budget for the previous financial year.

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ACF Funding

The primary source of funding for ACF comes from passenger surcharges and revenue generated from the sale of assets.

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Office Machine Servicing Contracts

When a railway administration wants to enter into a servicing contract for office machines, the Chief Controller of Printing and Stationery must approve the terms and conditions.

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Free Maintenance Period

Companies supplying new office machines often provide a free maintenance period after purchase, meaning they cover repairs and upkeep during that time.

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Railway Printing and Binding

Most railways have their own printing presses and handle all printing and binding work for their offices.

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Outsourcing Printing Work

If a railway press can't handle the work, they can outsource it to a private press with the General Manager's approval.

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Director General's Printing Needs

The Director General of the Research, Designs and Standards Organization can have their printing done at a railway press or the Government of India Press.

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Typewriters for Railway Offices

Typewriters and office appliances needed by the Railway Board and subordinate offices should be procured by the heads of those offices through the Controller of Printing and Stationery.

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Rate Contract for Typewriters

The sanctioning authority can authorize the purchase of typewriters on a rate contract basis, meaning a pre-negotiated price for a specific quantity.

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New Office Machines Approval

If a calculating machine or other new office appliance is necessary, approval must be obtained from the Railway Board before procurement.

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Typewriters for Commissions

Typewriters needed by temporary offices, commissions, or committees are obtained from the Deputy Controller of Stationery in Calcutta, on a rental basis.

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Returning Rented Machines

Once the temporary office, commission, or committee is dissolved, the rented typewriters must be returned to the Deputy Controller of Stationery in Calcutta.

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Buying Typewriters for Long-Term Appointments

New typewriters can be purchased for commissions or officers on special duty if their appointment is expected to last 18 months or more, and the machines may be absorbed by the office for other work afterwards.

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Servicing Contracts for Office Machines

Expenses for servicing and maintenance of office machines and typewriters are classified as 'contingencies.'

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Fixed Rates for Servicing

Offices pay for servicing and maintenance at the current rates set by the stationery office in annual contracts with companies.

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Prohibition on Repair by Others

When servicing contracts with companies exist, repairs or overhauling of office machines by any other firm or mechanic is prohibited.

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Importance of Regular Maintenance

Regular servicing and maintenance of office machines and typewriters is crucial for efficient operation and minimizing downtime.

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President's Approval for Grants

Before presenting demands for grants to Parliament, the President's recommendations are required according to Article 113(3) of the Constitution.

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Reappropriations: What are they?

Reappropriations are adjustments to allocated funds within a budget. General Managers can't reappropriate funds beyond specific limits.

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Important Budget Changes

Major budget revisions need to be communicated to the President by March 20th for approval. This allows time for railway administrations to adjust before the year-end.

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Monthly/Quarterly Reporting

Each railway administration reports monthly/quarterly spending against approved grants to the Railway Board. This ensures financial oversight.

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No Overspending!

Executive officers must ensure spending stays within sanctioned allotments. Overspending leads to 'lapses' and personal responsibility.

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Overspending Consequences

Overspending is considered a 'lapse' and the accountable officer can be held personally responsible.

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Monthly/Quarterly Reports: Purpose

These reports help the Railway Board monitor cash expenditure against budget authorizations, alerting administrations to potential overspending.

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Delayed Tender

A tender received before the opening time but after the due date and time.

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Late Tender

A tender received after the specified opening time, marked with red ink.

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Tabulation Statement

A document prepared and verified by the Accounts Department, listing all tender conditions and rates.

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Briefing Note

A document providing information about the lowest contract rates, material availability, and special conditions related to the tender.

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Open Line Works - Revenue

Expenses for railway works and improvements, except for passenger amenities, safety and passenger amenities fund, and unremunerative works, are borne by revenue.

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Unremunerative Works

Works aimed at improving operational efficiency that don't directly generate revenue, costing up to Rs. 10 lakh each.

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Accident Compensation, Safety and Passenger Amenities Fund (ACF)

A fund used for safety improvements, passenger amenities, and accident compensation.

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Tender Committee

A committee responsible for evaluating tenders and making recommendations on awarding contracts.

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Section Officer (Accounts)

An officer from the Accounts Department who verifies the tabulation statement and original tenders before they are submitted to the Tender Committee.

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What are some things covered by the Accident Compensation, Safety and Passenger Amenities Fund (ACF)?

The ACF covers compensation for passengers involved in railway accidents, expenses for safety works (like track circuiting, level crossing barriers, and foot overbridges), and improvements related to passenger amenities.

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What are some examples of safety works funded by the ACF?

Safety works funded by the ACF include track circuiting or axle counters, automatic warning systems, vigilance control devices, provision of lifting barriers at level crossings, interlocking of level crossing gates with signals, road over/under bridges, foot over bridges/foot under bridges, and upgrading unmanned level crossings.

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What are some examples of passenger amenities improvements covered by the ACF?

Passenger amenities improvements covered by the ACF include the provision of additional foot over-bridges, improvement and covering of existing foot over-bridges or subways within station premises, and provision of telephones and warning bells at level crossings.

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What is the maximum amount of the expenditure for plant and machinery?

The maximum amount of expenditure for plant and machinery required for works being funded by the ACF is Rs. 10 lakh.

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What is the maximum amount of expenditure for replacements?

The maximum amount of expenditure for replacements that are not covered by capital, depreciation reserve fund, or development fund is Rs. 10 lakh.

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What is the maximum amount of expenditure for investments in Railwaymen's Consumer Co-operative Societies?

The maximum amount of expenditure for investments in Railwaymen's Consumer Co-operative Societies is Rs. 2,500 per Society.

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What are some examples of items whose cost of dismantling, handling and shifting is covered by the ACF?

The cost of dismantling, handling and shifting (including freight to stores depot) is covered by the ACF for works such as repairs, replacements, development works, and the cost of plant and machinery required for these works.

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What is the purpose of the ACF?

The Accident Compensation, Safety and Passenger Amenities Fund (ACF) aims to provide financial support for passenger accident compensation, safety improvements, and passenger amenities on the railways.

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Who bears the liability for compensation payments in railway accidents?

The Accident Compensation, Safety and Passenger Amenities Fund (ACF) bears the liability for compensation payments in respect of passengers involved in railway accidents.

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How are funds for the ACF generated?

Funds for the ACF come from passenger surcharges, revenue generated from the sale of assets, and contributions from other sources.

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Approval for New Office Machines

If a calculating machine or other new office appliance is needed, approval must be obtained from the Railway Board before procurement.

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Typewriters for Temporary Offices

Typewriters needed by temporary offices, commissions, or committees are obtained from the Deputy Controller of Stationery in Calcutta on hire.

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Returning Rented Typewriters

Once the temporary office, commission, or committee is dissolved, the rented typewriters must be returned to the Deputy Controller of Stationery in Calcutta.

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Asset Sale Revenue

When old assets are sold, the revenue generated contributes to the ACF.

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Study Notes

Appendix I - Deleted Paragraphs

  • Payments to General Revenues: Payments from capital-at-charge dividends, contributions for state passenger fare taxes, safety work financing, loan repayments and revenue reserve fund financing.
  • Budget Presentation: Demands for grants, explanatory memorandums, and detailed estimates for each railway (Works, Machinery, Rolling Stock) along with summaries, will be presented to Lok Sabha and Rajya Sabha.
  • President's Recommendations: Recommendations of the President are required before presenting demands to Parliament (Article 113(3) of the Constitution).
  • Detailed Head Amounts: Specific amounts for "Payments to other Railways," "Suspense," "Staff Welfare," "Track Renewals," "Works costing not more than Rs. 50,000 each," "User Amenities," and "Accident Compensation, Safety, and Passenger Amenities Fund" need individual presentation when modifying allotments.
  • Important Changes Notice: Any critical changes require notification before March 20th of each year, to enable the President's approval for reappropriations, before the end of March.
  • Monthly/Quarterly Reports: Railway Administration reports to the Railway Board on actual disbursements per sanctioned grant and non-budgeted items in a specific format (Annexure V), to track cash expenditure.

Appendix II - Code Revision Team

  • Railway Board Members: Lists of Railway Board members involved in the Code Revision Team, categorized by responsibilities (such as Finance, Expenditure etc), and the railways they represent (T,CR, C/NCR, HQ/NR, NCR, CR).
  • Notes: Information about how to contact the relevant departments for further inquiries or details.

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Description

This quiz covers the critical aspects of the railway budget presentation process, including payments to general revenues, the role of presidential recommendations, and detailed head amounts for specific funds. Understand the necessary requirements and modifications necessary before budget discussions in Parliament.

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