Podcast
Questions and Answers
What department is primarily responsible for preparing estimates for materials required in manufacturing?
What department is primarily responsible for preparing estimates for materials required in manufacturing?
- Accounts Department
- Stores Department
- Manufacture and Repair Operations Department (correct)
- Revenue Abstracts Department
What value is assessed for the materials budgeted under manufacturing?
What value is assessed for the materials budgeted under manufacturing?
- Value of materials based on market rates
- Value of materials at latest book average rates (correct)
- Cost of materials from the previous year's budget
- Replacement cost of materials
Which type of issues does 'Issues to Revenue' refer to?
Which type of issues does 'Issues to Revenue' refer to?
- Production materials for manufacturing
- General purpose stores for maintenance and repairs (correct)
- Stores for fabrication and construction
- Materials for new projects
How should estimates for revenue-related stores be prepared?
How should estimates for revenue-related stores be prepared?
Who is responsible for checking the estimates prepared for materials issued?
Who is responsible for checking the estimates prepared for materials issued?
What should be done if there are large variations between the communicated figures and previous consumption estimates?
What should be done if there are large variations between the communicated figures and previous consumption estimates?
What types of products are considered in the materials budget for manufacture?
What types of products are considered in the materials budget for manufacture?
What represents the amount required for the purchase of stores for general purposes?
What represents the amount required for the purchase of stores for general purposes?
Which factor is NOT considered when estimating the value of stores to be purchased?
Which factor is NOT considered when estimating the value of stores to be purchased?
Which item is included in the consolidated figure of estimates submitted by departments?
Which item is included in the consolidated figure of estimates submitted by departments?
What type of report is submitted to the Ministry of Railways to estimate expenditure involved for budgeting?
What type of report is submitted to the Ministry of Railways to estimate expenditure involved for budgeting?
What does the head 'Stores' being debited due to the operation of the stock Adjustment Account indicate?
What does the head 'Stores' being debited due to the operation of the stock Adjustment Account indicate?
What is the purpose of the statement showing stocks at the commencement of the year?
What is the purpose of the statement showing stocks at the commencement of the year?
In the table, what does the 'Anticipated Balance at the End of the Year' represent?
In the table, what does the 'Anticipated Balance at the End of the Year' represent?
Which column represents the actuals of last year in the statement?
Which column represents the actuals of last year in the statement?
How are 'Receipts' indicated in the provided statement?
How are 'Receipts' indicated in the provided statement?
Which of the following is NOT included in the statement?
Which of the following is NOT included in the statement?
What do the figures in the table represent?
What do the figures in the table represent?
What is indicated by the 'Issues' column in the statement?
What is indicated by the 'Issues' column in the statement?
In the context of the statement, what is meant by 'General Works Purposes'?
In the context of the statement, what is meant by 'General Works Purposes'?
What is the importance of estimating future balance requirements in the statement?
What is the importance of estimating future balance requirements in the statement?
What is the ideal closing balance percentage for ordinary stores?
What is the ideal closing balance percentage for ordinary stores?
What should be considered in estimating the closing balance of stores in stock?
What should be considered in estimating the closing balance of stores in stock?
Which item corresponds to the opening balance at the commencement of the year?
Which item corresponds to the opening balance at the commencement of the year?
Which type of store is specifically for production of new Rolling Stock?
Which type of store is specifically for production of new Rolling Stock?
What is the last item that should be budgeted for in estimates?
What is the last item that should be budgeted for in estimates?
What is the primary purpose of the value of stores to be purchased for works?
What is the primary purpose of the value of stores to be purchased for works?
Which of the following should NOT be included under stores suspense?
Which of the following should NOT be included under stores suspense?
How should the two sides of the budget be handled after entering all items?
How should the two sides of the budget be handled after entering all items?
What is the purpose of including stores for issue to Coach & Wagon Builders?
What is the purpose of including stores for issue to Coach & Wagon Builders?
What should be the status of the closing balance outstanding stores suspense balances?
What should be the status of the closing balance outstanding stores suspense balances?
What does the total amount for 'Purchase of Stores for Works and General purposes' exclude?
What does the total amount for 'Purchase of Stores for Works and General purposes' exclude?
Which agency is responsible for the actual purchases listed under Ministry of Supply?
Which agency is responsible for the actual purchases listed under Ministry of Supply?
Which of the following categories does NOT fall under the purchase methods detailed?
Which of the following categories does NOT fall under the purchase methods detailed?
What should the Controller of stores base his estimate for sales and transfers on?
What should the Controller of stores base his estimate for sales and transfers on?
Which item of expenditure is explicitly mentioned in the total sales and transfers?
Which item of expenditure is explicitly mentioned in the total sales and transfers?
The 'Inter-Railway Purchase/Sales/Transfers' method includes which of the following?
The 'Inter-Railway Purchase/Sales/Transfers' method includes which of the following?
What is included in the total amount for 'Imports' with regards to Direct Purchases?
What is included in the total amount for 'Imports' with regards to Direct Purchases?
Which Production Unit is NOT mentioned in the Inter-Railway purchase methods?
Which Production Unit is NOT mentioned in the Inter-Railway purchase methods?
What does the 'Total' line in the budget indicate?
What does the 'Total' line in the budget indicate?
Which of the following is an example of a direct purchase mentioned?
Which of the following is an example of a direct purchase mentioned?
Which type of materials fall under engineering stores?
Which type of materials fall under engineering stores?
What does the category 'Electrical Stores' specifically refer to?
What does the category 'Electrical Stores' specifically refer to?
What types of products are classified under general stores?
What types of products are classified under general stores?
Which of the following lists includes only non-ferrous metals?
Which of the following lists includes only non-ferrous metals?
Which category does not typically include items considered fuel-related?
Which category does not typically include items considered fuel-related?
What is a key characteristic of telecommunication stores?
What is a key characteristic of telecommunication stores?
Which of the following is not part of the classification for personal equipment?
Which of the following is not part of the classification for personal equipment?
Which of the following is identified as a specific type of packing material?
Which of the following is identified as a specific type of packing material?
Which factor should be subtracted when estimating the value of stores to be purchased?
Which factor should be subtracted when estimating the value of stores to be purchased?
What is typically NOT included in the estimate for timber?
What is typically NOT included in the estimate for timber?
What is the primary purpose of the fortnightly/weekly reports submitted to the Ministry of Railways?
What is the primary purpose of the fortnightly/weekly reports submitted to the Ministry of Railways?
What type of value is expected to match with receipts from manufacturers into stores?
What type of value is expected to match with receipts from manufacturers into stores?
What does the head 'Stores' being debited indicate regarding the stock Adjustment Account?
What does the head 'Stores' being debited indicate regarding the stock Adjustment Account?
Which item is included in 'Other debits' as mentioned in the provided content?
Which item is included in 'Other debits' as mentioned in the provided content?
What constitutes the ideal closing balance for ordinary stores?
What constitutes the ideal closing balance for ordinary stores?
Which factor is considered when estimating the closing balance of stores in stock?
Which factor is considered when estimating the closing balance of stores in stock?
What should the closing balance outstanding stores suspense balances ideally be?
What should the closing balance outstanding stores suspense balances ideally be?
Which type of stores is associated with the production of new Rolling Stock?
Which type of stores is associated with the production of new Rolling Stock?
What is included when estimating the value of general purpose stores?
What is included when estimating the value of general purpose stores?
How should stores for Coach & Wagon Builders be treated in financial estimations?
How should stores for Coach & Wagon Builders be treated in financial estimations?
What is the best budgeting approach after completing estimates for all items?
What is the best budgeting approach after completing estimates for all items?
What is the main purpose of including costs for stores passing through Stores Suspense?
What is the main purpose of including costs for stores passing through Stores Suspense?
What is the exclusion rule for the total amount related to the purchase of stores?
What is the exclusion rule for the total amount related to the purchase of stores?
What does the term 'Surplus Stores' refer to in the context of balance stores?
What does the term 'Surplus Stores' refer to in the context of balance stores?
Which of the following is included in the 'Closing Balance' of stores?
Which of the following is included in the 'Closing Balance' of stores?
In the context of the budget statement, what does 'Reduction or addition during the year' signify?
In the context of the budget statement, what does 'Reduction or addition during the year' signify?
What is the implication of having a large difference between actual figures and revised estimates for previous years?
What is the implication of having a large difference between actual figures and revised estimates for previous years?
Which aspect of the balance stores does the 'Remarks' column typically address?
Which aspect of the balance stores does the 'Remarks' column typically address?
Which statement accurately describes the purpose of the 'Total' line in the budget?
Which statement accurately describes the purpose of the 'Total' line in the budget?
In the analysis of balance stores, what is the significance of estimating future balance requirements?
In the analysis of balance stores, what is the significance of estimating future balance requirements?
What factor does NOT contribute to the calculation of 'Actuals for last year'?
What factor does NOT contribute to the calculation of 'Actuals for last year'?
Which of the following is an important aspect of the 'Actuals for last year' in store management?
Which of the following is an important aspect of the 'Actuals for last year' in store management?
What does the 'Opening Balance' signify in the context of stock analysis?
What does the 'Opening Balance' signify in the context of stock analysis?
What approach should be used to assess the value of materials budgeted for manufacturing?
What approach should be used to assess the value of materials budgeted for manufacturing?
What method will form a guide for estimating issues under 'Issues to Revenue'?
What method will form a guide for estimating issues under 'Issues to Revenue'?
Who is primarily responsible for preparing estimates for the issues of stores for fabrication?
Who is primarily responsible for preparing estimates for the issues of stores for fabrication?
What should happen if there is a significant discrepancy between departmental estimates and previous consumption data?
What should happen if there is a significant discrepancy between departmental estimates and previous consumption data?
What is the purpose of checking estimates against 'stores from stock' obtained from divisions?
What is the purpose of checking estimates against 'stores from stock' obtained from divisions?
What specific consideration is taken into account for estimating materials under the 'Issues to Capital Manufacture' category?
What specific consideration is taken into account for estimating materials under the 'Issues to Capital Manufacture' category?
Which of the following is NOT a valid input for estimating materials in the manufacturing budget?
Which of the following is NOT a valid input for estimating materials in the manufacturing budget?
Flashcards
Issues to Capital Manufacture Suspense
Issues to Capital Manufacture Suspense
Estimates of materials needed for manufacturing and repair operations, prepared by the manufacturing department in consultation with Accounts Officers, and sent to the stores department for inclusion in the stores budget.
Basis for Material Value (Suspense)
Basis for Material Value (Suspense)
The value of budgeted materials reflects the anticipated consumption by workshops for different products based on the approved production plan.
Material Valuation Method
Material Valuation Method
The latest book average rates are used to assess the material value when creating the budget.
Issues to Miscellaneous Advance Capital
Issues to Miscellaneous Advance Capital
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Issues to Revenue
Issues to Revenue
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Estimating Revenue Issues
Estimating Revenue Issues
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Controller of Stores Role
Controller of Stores Role
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Stocks at the Commencement
Stocks at the Commencement
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Anticipated Receipts
Anticipated Receipts
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Anticipated Balance
Anticipated Balance
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Anticipated Issues
Anticipated Issues
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Closing Balance
Closing Balance
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General Works Purpose
General Works Purpose
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Steam Loco Parts
Steam Loco Parts
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Diesel Loco Parts
Diesel Loco Parts
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Budget Estimates
Budget Estimates
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Stores Budget
Stores Budget
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Demand No. 16
Demand No. 16
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Purchase of Stores
Purchase of Stores
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D.G.S.& D.
D.G.S.& D.
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Inter-Railway Transactions
Inter-Railway Transactions
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Direct Purchases
Direct Purchases
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Sales and Transfers
Sales and Transfers
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Controller of Stores
Controller of Stores
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Indent Submission
Indent Submission
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Stores for General Purposes
Stores for General Purposes
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Throw Forward
Throw Forward
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Indents
Indents
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Stock Adjustment Account
Stock Adjustment Account
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Fabricated Items
Fabricated Items
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Ideal Stores Balance
Ideal Stores Balance
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Scrap and Surplus in Stores
Scrap and Surplus in Stores
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Outstanding Suspense Balances
Outstanding Suspense Balances
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Stores for Works and Construction Depots
Stores for Works and Construction Depots
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Stores for Rolling Stock Production
Stores for Rolling Stock Production
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Stores for Coach & Wagon Builders
Stores for Coach & Wagon Builders
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Budgeting for Stores Suspense
Budgeting for Stores Suspense
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Balancing Stores Budget
Balancing Stores Budget
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Impact of Stores Suspense
Impact of Stores Suspense
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What is a store's 'closing balance'?
What is a store's 'closing balance'?
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What are 'Ordinary Stores'?
What are 'Ordinary Stores'?
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What are 'Stores for Special Work'?
What are 'Stores for Special Work'?
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What are 'Surplus Stores'?
What are 'Surplus Stores'?
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What are 'Scrap Stores'?
What are 'Scrap Stores'?
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What are 'Revised Estimates'?
What are 'Revised Estimates'?
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What are 'Budget Estimates'?
What are 'Budget Estimates'?
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What is the 'Demand Number'?
What is the 'Demand Number'?
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What is the 'Stores Budget'?
What is the 'Stores Budget'?
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What are 'Issues to Revenue'?
What are 'Issues to Revenue'?
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What are 'fittings' in railway terms?
What are 'fittings' in railway terms?
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What is 'R.Way material'?
What is 'R.Way material'?
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What are 'Abrasives'?
What are 'Abrasives'?
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What are 'Electordes' used for?
What are 'Electordes' used for?
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What does 'Napery' mean?
What does 'Napery' mean?
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What are 'Personal equipment' examples?
What are 'Personal equipment' examples?
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What are 'Petroleum products' for railways?
What are 'Petroleum products' for railways?
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What are 'Refractories'?
What are 'Refractories'?
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What does 'Misc. stores' refer to?
What does 'Misc. stores' refer to?
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Study Notes
Stores Budget
- The stores budget for the following year and the revised estimate for the current year must be prepared by the stores controller, assisted by the stores accounts officer, and submitted to the Railway Board by December 23rd each year, along with Annexures A, B, and C.
- Instructions should be followed for the preparation of these budgets, excluding fuel oil budgets which are prepared by separate officers.
- Estimated opening balance figures for the next year include estimated stock value, outstanding balance under suspense accounts (purchases, imported goods, indigenous sales), and the amount in the stock adjustment account.
- Expenditure on stores for specific projects (Works) should be directly recorded against the specific work and not go through the general stores suspense account.
- Division heads need to submit requests for work-related store estimates to the stores controller, who then incorporates them into the budget.
- Department heads can modify budget estimates if work schedules change, and the stores controller will be informed.
- Manufacturing and repair operations estimate requests should be made by concerned departments and accounts officers, then submitted to the stores department.
- Store budgets should reflect the quantity and value of materials needed from the workshops for production based on expected production.
Annexure A
- This document provides a statement of starting stock levels, expected receipts, and issues, and expected ending stock levels for major store groups.
- Data is presented for different categories of goods like steam locomotive parts or electrical stores, in thousands of rupees.
Annexure B
- This document presents an analysis of existing balances across different stores categories.
- Shows the ordinary stores, special work stores, surplus stores (movable, dead), and scrap.
- Includes opening and closing balances, and data for the previous and current years.
- Shows estimated figures for the budget year.
Annexure C
- This document shows demand details for securing stores through the Ministry of Supply, inter-railway transactions, direct purchases, and other procurement types.
- Includes a breakdown of the procurement plan, including expected quantities, costs, and source information.
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