Railway Board Staff Car Use Rules
79 Questions
0 Views

Choose a study mode

Play Quiz
Study Flashcards
Spaced Repetition
Chat to Lesson

Podcast

Play an AI-generated podcast conversation about this lesson

Questions and Answers

What is the charge per kilometer for small staff cars with a horsepower of not more than 18?

  • Rs. 2.25
  • Rs. 1.75 (correct)
  • Rs. 2.45
  • Rs. 1.50

Which officer is responsible for the control and maintenance of staff cars?

  • Chief Secretary
  • Assistant Secretary (correct)
  • Director of Operations
  • Logistics Manager

What is the rate charged for big staff cars of more than 18 horsepower?

  • Rs. 1.75
  • Rs. 2.00
  • Rs. 2.45 (correct)
  • Rs. 3.00

What types of journeys are considered as performed on duty for railway officers?

<p>Journeys for attending ceremonies in an official capacity. (A)</p> Signup and view all the answers

What is the hourly detention charge for staff cars detailed for non-duty purposes?

<p>Rs. 2 (D)</p> Signup and view all the answers

Who has the discretion to authorize the use of staff cars for courtesy invitations?

<p>The General Manager. (A)</p> Signup and view all the answers

What should the log book maintained by the controlling officer include?

<p>All journeys including empty ones (D)</p> Signup and view all the answers

What is the specified time gap required for booking staff cars between an officer's office and residence?

<p>One hour. (B)</p> Signup and view all the answers

Which document records the spare parts and equipment inventory of a staff car?

<p>Inventory Register (A)</p> Signup and view all the answers

Which of the following does NOT qualify as a duty journey?

<p>Going to an office for a personal meeting. (D)</p> Signup and view all the answers

What must be recorded in the register besides repairs and servicing?

<p>Details of outside party bills for repairs (C)</p> Signup and view all the answers

Which category of officers can book staff cars for official purposes?

<p>Officers in the senior administrative grade with specified pay. (A)</p> Signup and view all the answers

What is the main purpose of the controlling officer's monthly certificate?

<p>To confirm absence of shortages or damages (A)</p> Signup and view all the answers

When can journeys between an officer's residence and the office be performed for official purposes?

<p>Outside normal office hours including Sundays and holidays. (A)</p> Signup and view all the answers

How should the journeys of the staff car be regulated?

<p>In accordance with established rules (C)</p> Signup and view all the answers

When does the charge for the use of staff cars begin and end?

<p>From when the car leaves the office till it returns (C)</p> Signup and view all the answers

What is NOT considered a duty journey for an officer traveling to Delhi?

<p>Going for personal leisure activities. (D)</p> Signup and view all the answers

Journeys made by staff cars for official lunches given to distinguished visitors must be?

<p>Authorized at the discretion of the General Manager. (A)</p> Signup and view all the answers

Which type of journey does NOT have an official protocol mentioned?

<p>Journeys for leisure travel on weekends. (A)</p> Signup and view all the answers

What is the duration of pay required for officers to be allowed certain journeys in official cases?

<p>Rs. 5900-6700. (D)</p> Signup and view all the answers

Who among the level-II officers is eligible for the provision mentioned regarding staff cars?

<p>All Heads of Department in the field (B)</p> Signup and view all the answers

What is the main restriction on staff cars regarding where they can be garaged?

<p>They should not be garaged in officer residences unless within the office complex (B)</p> Signup and view all the answers

What is true regarding charges for the use of staff cars on duty journeys?

<p>No charges are recoverable for duty journeys (C)</p> Signup and view all the answers

What is a requirement for officers when charging mileage allowance in their travelling allowance bills?

<p>A certificate must be recorded regardless of staff car use (B)</p> Signup and view all the answers

Under what condition can staff cars be used for non-duty purposes?

<p>Duty journeys will have preference over non-duty journeys (A)</p> Signup and view all the answers

What is not allowed when using staff cars for non-duty purposes?

<p>Trips to public entertainment places (A)</p> Signup and view all the answers

How is the charge for the use of a staff car calculated?

<p>Mileage calculated based on distance from garage to point of release and back (B)</p> Signup and view all the answers

What must happen if multiple officers use the same staff car for the same journey?

<p>They are charged separately at the same rate (A)</p> Signup and view all the answers

What is the implication of the statement regarding fresh demands for additional staff cars?

<p>The provision does not justify demands for additional staff cars (B)</p> Signup and view all the answers

What was acknowledged regarding some earlier regulations in the content?

<p>Certain clauses were deleted and are no longer applicable (B)</p> Signup and view all the answers

What must be prepared and transmitted to the account officer concerned regarding petrol or engine oil drawal?

<p>A monthly memo of adjustment (A)</p> Signup and view all the answers

Who is responsible for ensuring the vehicle is handed over to the successor upon vacating the post?

<p>The Controlling Officer (C)</p> Signup and view all the answers

What must be done immediately in the event of an accident involving a vehicle?

<p>Notify the controlling officer by telephone (A)</p> Signup and view all the answers

What is required when using a staff car for non-duty purposes on Sundays and closed holidays?

<p>A written permission from the controlling officer (D)</p> Signup and view all the answers

What is the purpose of a half-yearly report submitted by the controlling officer?

<p>To report on vehicle fitness and expenditure (B)</p> Signup and view all the answers

In what situations can service vehicles be permitted for non-duty purposes?

<p>In emergencies when no alternative transport is available (B)</p> Signup and view all the answers

Who may drive the staff car according to the guidelines?

<p>None of the officers (D)</p> Signup and view all the answers

How often should the vehicle be tested for fitness regarding journeys?

<p>Every six months (D)</p> Signup and view all the answers

What criteria must be fulfilled for using government service vehicles to transport children to school?

<p>In case of disruptions in transportation arrangements (D)</p> Signup and view all the answers

What rate should be levied for using a car before or after normal duty hours?

<p>A rate determined by administration (B)</p> Signup and view all the answers

Which of the following situations does NOT qualify for the use of a staff car during official duties?

<p>Visiting friends or family during a business trip (C)</p> Signup and view all the answers

What is the minimum time gap required for booking a staff car for journeys between an officer’s office and residence?

<p>One hour (D)</p> Signup and view all the answers

Under which condition can a railway officer authorize the use of a staff car for courtesy invitations?

<p>At the discretion of the General Manager (D)</p> Signup and view all the answers

Which of the following statements regarding staff car use is correct?

<p>Senior administrative grade officers are eligible for duty journeys. (D)</p> Signup and view all the answers

Which type of journey must be treated as a duty journey when carried out by railway officers?

<p>Attend ceremonies in an official capacity (A)</p> Signup and view all the answers

What may occur in case of an accident involving a staff car?

<p>Immediate notification to authorities is required. (A)</p> Signup and view all the answers

When can journeys performed after normal office hours be considered official?

<p>If they involve travel to and from the office (B)</p> Signup and view all the answers

What restriction exists regarding staff cars for journeys that are personal rather than official?

<p>Personal journeys are completely prohibited. (D)</p> Signup and view all the answers

What requirement is placed on officers regarding the handling of staff cars when vacating their post?

<p>The vehicle must be handed over to their successor. (A)</p> Signup and view all the answers

What type of officers are specifically mentioned regarding booking staff cars for journeys?

<p>Senior administrative grade officers with a pay of Rs. 5900-6700 and above (C)</p> Signup and view all the answers

What is the main condition for using staff cars for non-duty purposes?

<p>Duty journeys will have priority over non-duty journeys. (C)</p> Signup and view all the answers

What should officers ensure when charging mileage allowance in their travelling allowance bills?

<p>A certification of car usage must be recorded. (C)</p> Signup and view all the answers

Which of the following statements is true regarding the status of staff cars?

<p>They are considered government property and have specific usage restrictions. (B)</p> Signup and view all the answers

What should happen when multiple officers perform the same journey in a staff car?

<p>Charges will be calculated separately for each officer. (D)</p> Signup and view all the answers

What restriction applies to officers concerning the use of staff cars?

<p>Private pleasure trips are strictly prohibited. (A)</p> Signup and view all the answers

Under what circumstance can level-II officers be treated favorably in terms of staff car usage?

<p>If they are in the proper pay scale and designated for duty journeys. (D)</p> Signup and view all the answers

What is the starting point for calculating charges for the use of a staff car?

<p>The garage or the point from which the car is taken. (A)</p> Signup and view all the answers

What is a permissible provision regarding the garaging of staff cars?

<p>They may be garaged in the residence only if located within an office complex. (D)</p> Signup and view all the answers

Which of the following does NOT incur a charge for staff car usage?

<p>Using a staff car on duty journeys. (C)</p> Signup and view all the answers

What must be included in the half-yearly report submitted by the controlling officer?

<p>A report on the fitness of the vehicle and expenditure incurred (A)</p> Signup and view all the answers

Who is required to sanction the use of staff cars for transporting children of Railway employees to school?

<p>The officer controlling the vehicle (C)</p> Signup and view all the answers

What is required for the repair and servicing of a staff car according to the guidelines?

<p>Entry in a dedicated maintenance log (C)</p> Signup and view all the answers

In the event of an accident involving a staff car, what is the immediate requirement?

<p>A telephonic report to the controlling officer (A)</p> Signup and view all the answers

What action should be taken regarding the vehicle upon the controlling officer's transfer or leave?

<p>The vehicle must be handed over to a successor with complete equipment (A)</p> Signup and view all the answers

What type of journeys can service vehicles be used for during emergencies?

<p>Non-duty purposes with written permission (B)</p> Signup and view all the answers

What must accompany the adjustment memo for petrol or engine oil drawal from the stock?

<p>An authority issued by the controlling officer (A)</p> Signup and view all the answers

What is the significance of the officer personally giving permission for staff car use?

<p>It establishes accountability and proper usage (C)</p> Signup and view all the answers

What is the implication of using staff cars outside normal duty hours?

<p>An extra charge at a specified rate is applicable (B)</p> Signup and view all the answers

How frequently should the vehicle be tested for fitness regarding journeys?

<p>Every six months (D)</p> Signup and view all the answers

What is the purpose of the log book maintained by the controlling officer?

<p>To show movements of the vehicle for all journeys, including empty ones. (B)</p> Signup and view all the answers

Which of the following statements is true regarding the responsibilities of the controlling officer?

<p>The controlling officer must regulate journeys and maintain vehicle logs. (C)</p> Signup and view all the answers

What must be noted in the register regarding repairs and servicing of the vehicle?

<p>All repairs, servicing dates, and particulars of any bills must be documented. (D)</p> Signup and view all the answers

What is charged in addition to the distance traveled by the staff car for non-duty purposes?

<p>An hourly detention charge if the car is detailed for non-duty purposes. (D)</p> Signup and view all the answers

Which document must be maintained to ensure proper inventory checks of vehicle equipment?

<p>A register for spare parts and equipment checked monthly. (C)</p> Signup and view all the answers

What criteria determine whether a journey is classified as on-duty or non-duty?

<p>The purpose of the journey as specified by the controlling officer. (A)</p> Signup and view all the answers

When is the controlling officer's certificate regarding vehicle inventory needed?

<p>Monthly, to confirm the status of equipment and any shortages. (A)</p> Signup and view all the answers

What must the controlling officer do in the case of vehicle accidents?

<p>Immediately document the accident and notify the relevant authorities. (A)</p> Signup and view all the answers

What charge is applied to journeys that occur before or after specified duty hours?

<p>A higher rate per kilometer than normal usage. (D)</p> Signup and view all the answers

What responsibility does the controlling officer have regarding personnel using the staff car?

<p>Monitoring and recording all users and their journeys for accountability. (B)</p> Signup and view all the answers

Flashcards

Staff car duty journeys

Journeys for Railway officers considered official, using designated vehicles.

Residence to Railway journeys

Trips between an officer's home and the railway station on official business (including travel to/from tours).

Delhi officer duty journeys

Official travels for Delhi-based officers between Railway Board offices or work-related locations and their accommodation.

Official ceremonies and lunches

Official travel for attending ceremonies, receptions, or official lunches.

Signup and view all the flashcards

Official hours

Outside typical office hours, including weekends and holidays.

Signup and view all the flashcards

Staff car booking time gap

Minimum one-hour separation between office closure/opening and staff car booking to/from residence.

Signup and view all the flashcards

Senior administrative grade

Railway officers having a particular grade and salary, as outlined in the document.

Signup and view all the flashcards

Duty journeys - senior officers

Travel between residence and office as duty for senior officers, provided availability, in certain pay grades.

Signup and view all the flashcards

Official etiquette

Rules and guidelines for acceptable professional behavior of officers, in representing the railway in official social events.

Signup and view all the flashcards

General Manager approval

Authority required (at the General Manager's discretion) to permit usage of staff cars for social excursions.

Signup and view all the flashcards

Staff Car Charges

Fees for using staff cars on non-duty journeys, based on vehicle horsepower and distance traveled.

Signup and view all the flashcards

Detention Charge

An extra fee charged if a staff car is used for non-duty purposes beyond its normal return to office/garage.

Signup and view all the flashcards

Controlling Officer

A designated officer, typically an Assistant Secretary or higher, responsible for managing staff car usage and ensuring proper maintenance.

Signup and view all the flashcards

Staff Car Log Book

A record detailing all staff car journeys, including both duty and non-duty trips.

Signup and view all the flashcards

Spare Parts Inventory

A regular check and documentation of the staff car's spare parts and equipment, ensuring accountability.

Signup and view all the flashcards

Repair and Maintenance Records

A log documenting all repairs, servicing, and part replacements, including invoices and any related expenses.

Signup and view all the flashcards

Staff Car Non-Duty Journeys

Uses of the staff car for personal trips, requiring charges and authorization.

Signup and view all the flashcards

Local Conditions

The specific rules for staff car usage may vary depending on the location and railway administration.

Signup and view all the flashcards

Staff Car Control

The management and administration of staff cars within the railway organization, ensuring responsible usage.

Signup and view all the flashcards

Staff car eligibility for Level-II officers

Level-II officers can use staff cars for duty journeys, like Heads of Departments, and are eligible for pay scales in the same category.

Signup and view all the flashcards

Staff car use: Government property

Staff cars are government property; they shouldn't be parked at officers' residences, except where the residence is in an office complex.

Signup and view all the flashcards

Staff car use: No additional staff cars

Allowing staff car use for Level-II officers shouldn't create new demands for more cars.

Signup and view all the flashcards

Charging for staff car use

Mileage isn't charged for official journeys. Officers aren't entitled to taxi charges in place of a staff car unless normal rules allow.

Signup and view all the flashcards

Mileage recording requirement

Officers using staff cars must record a certificate in their travel allowance bills, whether or not a staff car was used.

Signup and view all the flashcards

Non-duty use of staff cars

Staff cars are allowed for non-duty purposes, but duty journeys have preference. Private journeys or visits to public places are not permissible.

Signup and view all the flashcards

Mileage calculation for staff car use

Charges are calculated from the garage (or start point) to destination and back. When multiple officers share, cost is divided equally per each officer.

Signup and view all the flashcards

Mileage Calculation rates

Charges for staff car use are set by the administration after discussing with financial and accounting officers.

Signup and view all the flashcards

Duty journeys vs. non-duty journeys

Preferential treatment and considerations for official duty journeys versus non-official journeys using staff cars.

Signup and view all the flashcards

Officer responsibility for staff car usage

Officers using staff cars must obey rules and policies while driving on duty and must document their mileage.

Signup and view all the flashcards

Staff Car Use - Who Approves?

The Controlling Officer approves the use of staff cars for official journeys and other approved purposes.

Signup and view all the flashcards

Staff Car Accident - What to do?

Immediately report any accidents involving a staff car to the Controlling Officer by phone and send a written report later.

Signup and view all the flashcards

Staff Car Use - Non-Duty Hours

Extra charges apply for using staff cars outside of normal working hours or on weekends and holidays for non-official trips.

Signup and view all the flashcards

Staff Car Use - Private Purposes

Staff cars are strictly prohibited for private use. Only service vehicles may be used in emergencies, with written permission from the Controlling Officer.

Signup and view all the flashcards

Staff Car - Who Can Drive?

Only officers with official duties are allowed to drive staff cars.

Signup and view all the flashcards

Staff Car - Six-Month Checkup

The Controlling Officer must ensure the staff car is checked for fitness every six months and a report is kept.

Signup and view all the flashcards

Staff Car - Handing Over

When the Controlling Officer leaves their post, the car must be handed over to their successor in good condition, with a record of the handover.

Signup and view all the flashcards

Staff Car - Non-Duty Use - Senior Officials

Senior officials can use a staff car for non-duty purposes in areas with no suitable alternative transport, with written permission from the Controlling Officer.

Signup and view all the flashcards

Staff Car - Children Transport

Government staff cars can be used to transport railway children to school on payment, if alternative transport is difficult or disrupted.

Signup and view all the flashcards

Monthly Staff Car Report

A monthly report detailing adjustments in fuel usage and expenses needs to be sent to the Accounts Officer.

Signup and view all the flashcards

What are considered 'duty journeys' for using staff cars?

Official journeys for railway officers include travel between residence and station/aerodrome, office and station/aerodrome, official ceremonies, and official lunches.

Signup and view all the flashcards

Who approves staff car use for non-duty events?

The General Manager has the discretion to approve staff car use for social events like ceremonies or receptions.

Signup and view all the flashcards

What's the rule for booking staff cars for residence travel?

There must be a minimum one-hour gap between office closing/opening and booking a staff car for travel between an officer's residence and their office.

Signup and view all the flashcards

What are the travel rules for senior officers in the field?

Senior officers in the field may travel between their residence and office as a duty journey, subject to staff car availability.

Signup and view all the flashcards

What are the restrictions on using staff cars for non-duty purposes?

Staff cars can be used for non-duty purposes with proper authorization and charges, but private journeys or visits to public places are prohibited.

Signup and view all the flashcards

How are staff car charges calculated?

Charges are calculated from the garage or starting point to the destination and back. If multiple officers share, the cost is divided equally.

Signup and view all the flashcards

Who manages staff car usage?

The Controlling Officer, typically an Assistant Secretary or higher, is responsible for managing staff car usage and ensuring proper maintenance.

Signup and view all the flashcards

Why is a staff car logbook important?

A staff car logbook records all journeys, including both duty and non-duty trips, for accountability and transparency.

Signup and view all the flashcards

What happens in case of a staff car accident?

Immediately report any accidents to the Controlling Officer by phone and submit a written report later.

Signup and view all the flashcards

What is the rule concerning the use of government staff cars to transport children to school?

Government staff cars can be used to transport railway children to school on payment if alternative transport is difficult or disrupted.

Signup and view all the flashcards

Non-Duty Journeys

Using the staff car for personal trips, requiring charges and authorization.

Signup and view all the flashcards

Monthly Report

A report sent each month to the Accounts Officer detailing fuel usage and expenses related to staff cars.

Signup and view all the flashcards

Who can use staff cars?

Level-II officers can use staff cars for duty journeys, but they must also be in the same pay scale as Heads of Departments.

Signup and view all the flashcards

Where can't staff cars be parked?

Staff cars are government property and shouldn't be parked at officers' residences unless the residence is part of an office complex.

Signup and view all the flashcards

Is there a charge for staff car use?

No charge is collected for using a staff car on duty journeys. However, if an officer doesn't use a staff car, they aren't entitled to taxi hire charges unless it is allowed by other rules.

Signup and view all the flashcards

What is the mileage rule when using a staff car?

An officer using a staff car must record a certificate in their travel allowance bills, whether or not the car was used for the journey.

Signup and view all the flashcards

Can staff cars be used for personal trips?

Staff cars can be used for non-duty journeys, but duty journeys take priority. Using the car for personal trips, like entertainment or amusement, is not allowed.

Signup and view all the flashcards

How is staff car mileage charged?

Mileage is calculated from the garage (or point of departure) to the destination and back. If multiple officers share the ride, the cost is divided equally per officer.

Signup and view all the flashcards

Who sets the cost of staff car use?

The cost of using a staff car for non-duty journeys is determined by the administration, in consultation with the Financial Advisor and Chief Accounts Officer.

Signup and view all the flashcards

What's the main rule for using staff cars on duty journeys?

Officers have preference over non-duty journeys when using staff cars.

Signup and view all the flashcards

Why are staff cars important for railway officers?

Staff cars are a valuable resource for railway officers, helping them to complete their duties efficiently and effectively.

Signup and view all the flashcards

What is the key concept behind staff car usage rules?

Staff car use should be managed to ensure responsible and efficient use of government resources.

Signup and view all the flashcards

Staff Car Use - Permission

The controlling officer must authorize the use of the staff car for non-duty purposes and document it in writing.

Signup and view all the flashcards

Who manages staff cars?

The Controlling Officer, typically an Assistant Secretary or higher, is responsible for managing staff cars and ensuring they're maintained properly.

Signup and view all the flashcards

Who can drive a staff car?

Only officers with official duties are allowed to drive staff cars. Staff members cannot drive them.

Signup and view all the flashcards

Staff Car - Accident Reporting

If a staff car is involved in an accident, you must immediately report it by phone to the Controlling Officer and later submit a written report.

Signup and view all the flashcards

Study Notes

Chapter XXI: Use of Staff Cars

  • Staff car use rules for Railway Board officers and on railways are detailed.
  • Journeys considered duty-related include:
    • Between residence and railway station/aerodrome for duty or tour.
    • Between office and station/aerodrome for those on duty.
    • Official ceremonies/receptions/lunches for distinguished visitors.
    • Journeys between residence and office during non-office hours (including holidays).
  • Booking staff cars for journeys requires a minimum one-hour gap between office hours.
  • Senior administrative grade officers above a certain pay level might have duty journeys between office and residence with time gap.
  • Staff cars are government property and should not be parked at officer residences, with exceptions for those in office complexes.
  • Officers using staff cars are not charged for mileage, but officers not using staff cars aren't entitled to taxi hire unless otherwise eligible.
  • Officers must record use when claiming mileage allowance.
  • Staff cars can be used for non-duty purposes under specific conditions.
  • Non-duty use is prioritized lower than duty journeys.
  • Private trips and entertainment events are not permitted.
  • The mileage will be charged based on distance between garage/pick-up point and the final destination/office, and officers using the staff car will bear that cost.
  • Non-duty journeys incur charges at ₹1.75 per km for smaller cars and ₹2.45 per km for larger ones, plus additional detention charges of ₹2 per hour for non-duty use.
  • Railway administrations must detail specific rules to consider local conditions.
  • An officer with the rank of Assistant Secretary or higher will oversee staff car management and maintenance.
  • A log book tracks staff car use details.
  • A register keeps track of equipment, repairs, and service.
  • Usage before/after hours or on non-working days incurs extra charges.
  • For non-duty staff car use, a written permit is required from the controlling officer.
  • In remote areas and when other transport is unavailable, staff cars may be used to transport school-aged children.
  • The General Manager authorizes the use of staff cars for staff children's transportation.
  • The controlling officer will handle the proper usage and account for charges.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Quiz Team

Related Documents

Indian Railway Establishment Manual - Staff Car Use (PDF)

Description

This quiz covers the guidelines and rules regarding the use of staff cars by Railway Board officers. It includes the procedure for booking vehicles, the types of journeys considered duty-related, and the responsibilities of officers using government property. Test your understanding of these essential regulations.

More Like This

Use Quizgecko on...
Browser
Open
Browser
Browser