Railway Board Petitions Submission Guidelines

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Questions and Answers

What does the term 'petition' include according to the instructions?

A memorial, representation, letter, or an application (correct)

Only formal letters

Any communication to the President

Verbal requests made in meetings

Which authorities are addressed in the scope of these instructions?

The President and Railway Board officials (correct)

Individuals not employed under the Railway Board

Associations and unions only

Any governmental official

What is the requirement for the form of petitions mentioned?

Must be submitted in electronic format

Must include illustrations as per guidelines

Should be legible and preferably in typescript or print (correct)

Can be handwritten without restrictions

What must every petition include regarding the order complained against?

A complete copy of the order Signup and view all the answers

What does the instructions say about language used in petitions?

Should avoid disloyal or disrespectful language Signup and view all the answers

Which language requirements apply to the petitions?

Must be in the official language or regional languages specified Signup and view all the answers

What constitutes authentication of a petition?

Signature and date of the petitioner Signup and view all the answers

Which of the following is NOT a requirement for the contents of a petition?

Personal opinions unrelated to the case Signup and view all the answers

What happens if a petition is in a regional language without translation?

It can be submitted without translation as far as possible Signup and view all the answers

Who is the 'prescribed authority' mentioned in the instructions?

The appropriate authority specified in the schedule Signup and view all the answers

What is required to accompany every petition submitted to the prescribed authority?

A letter requesting transmission to the President Signup and view all the answers

Under what circumstance may the prescribed authority withhold a petition?

The petitioner does not provide an adequate explanation for delay over six months Signup and view all the answers

What must the head of the office or department provide when forwarding a petition?

A brief summary of relevant facts and an opinion Signup and view all the answers

Which of the following scenarios will NOT lead to the withholding of a petition?

The petition is against the non-exercise of discretion by the authority Signup and view all the answers

When can a petition regarding a discharge or termination of service be withheld?

If it is from a probationary period or temporary appointment Signup and view all the answers

What could disqualify a petition from being reconsidered by the prescribed authority?

A previous petition on the same subject has already been disposed of Signup and view all the answers

What is NOT a valid reason for withholding a petition according to the prescribed authority?

The petition represents new facts under a previously decided matter Signup and view all the answers

What happens if a petition is against an application for employment not made under formal rules?

The petition may be withheld Signup and view all the answers

What does the prescribed authority reserve the right to declare regarding a petition?

The authority can withhold any petition regardless of its content Signup and view all the answers

What must the prescribed authority do when a petition is withheld?

Inform the petitioner of the withholding and the reasons. Signup and view all the answers

What is required from the prescribed authority if it is not the Railway Board regarding petitions withheld?

Submit a quarterly return to the Railway Board. Signup and view all the answers

What does the Railway Board do if it is itself the prescribed authority?

Prepare a quarterly return of petitions withheld. Signup and view all the answers

How are the returns submitted by the prescribed authority handled?

They are processed according to rules made by the President. Signup and view all the answers

What should the prescribed authority include when transmitting petitions not withheld?

An expression of opinion on the petitions. Signup and view all the answers

What types of petitions are to be considered by the Railway Board?

Petitions not withheld and those transmitted from sub-instruction (iii). Signup and view all the answers

What action can the President take regarding the petitions specified in the return?

Require any or all petitions to be transmitted for consideration. Signup and view all the answers

What must be included when a petition is transmitted through the usual official channel?

A complete statement of the relevant facts. Signup and view all the answers

Which of the following is not a responsibility of the prescribed authority regarding petitions?

Directly approving all petitions without review. Signup and view all the answers

In what manner are the returns prepared under sub-instructions (i) and (ii) handled?

They are dealt with according to business rules provided by the President. Signup and view all the answers

What must every petition be accompanied by according to the guidelines?

A copy of the order complained against Signup and view all the answers

Which of the following language requirements is mandated for the submission of petitions?

A petition in a regional language must include a translation into the official language Signup and view all the answers

What content is NOT allowed in a petition as per the guidelines?

Repetitive information from previous petitions Signup and view all the answers

What is the primary purpose of the authentication required for a petition?

To confirm the identity and intent of the petitioner Signup and view all the answers

Which of the following actions may be taken if a petition is submitted without proper authentication?

It may be withheld until authentication is provided Signup and view all the answers

For whom do the instructions apply when addressing petitions?

Those in employment under the Railway Board under specific circumstances Signup and view all the answers

What is a necessary element that every petition must conclude with?

A specific prayer for the actions requested Signup and view all the answers

Which authority has the power to specify exceptions to the submission process for petitions?

The President of India Signup and view all the answers

What is one reason a petition might not be withheld according to the prescribed regulations?

The petition is submitted immediately following the occurrence of the incident Signup and view all the answers

What is the primary responsibility of the head of the office or department upon receiving a petition?

To forward it through official channels with a statement of facts Signup and view all the answers

Under which condition can the prescribed authority exercise discretion to withhold a petition?

The petition is submitted after six months without explanation Signup and view all the answers

What must be included in a petition concerning a previous order that has been decided by the President?

New facts or circumstances warranting reconsideration Signup and view all the answers

What is one of the valid reasons for withholding a petition related to employment applications?

The application was submitted without following an official announcement Signup and view all the answers

Which of the following is NOT a circumstance that allows the prescribed authority to withhold a petition?

The petition is submitted within a month of the original order Signup and view all the answers

Which type of order can lead to the withholding of a petition if it pertains to a decision made by a competent authority?

Discharge or termination of service Signup and view all the answers

What procedural step follows the receipt of a petition by the prescribed authority?

Transmission of a summary report to the President Signup and view all the answers

Which of the following descriptions best outlines conditions under which a petition against non-exercise of discretion can be withheld?

When no prior application for redress has been made Signup and view all the answers

What must accompany a petition to ensure it is processed correctly by the head of the office or department?

A concise statement of relevant facts and documents Signup and view all the answers

What must the prescribed authority provide when withholding a petition?

Notification and reasons for withholding Signup and view all the answers

How often must the prescribed authority submit a return of withheld petitions if it is not the Railway Board?

Quarterly Signup and view all the answers

What happens to petitions returned under instruction 8 if directed by the President or the Railway Board?

They may be transmitted for further consideration Signup and view all the answers

Which of the following must accompany petitions transmitted to the Railway Board?

An expression of opinion of the prescribed authority Signup and view all the answers

What is the primary consideration for the Railway Board regarding petitions it receives?

To follow the provisions of the Rules set by the President Signup and view all the answers

Who is responsible for preparing a quarterly return if the Railway Board is the prescribed authority?

The Railway Board itself Signup and view all the answers

In which manner must returns prepared under instruction 8 be handled?

Dealt with as per the rules set by the President Signup and view all the answers

What may the prescribed authority need to include when transmitting petitions not withheld?

All relevant papers and a complete statement of facts Signup and view all the answers

What governs the consideration process of petitions by the Railway Board?

The Rules made by the President of India Signup and view all the answers

What are the quarterly returns prepared by the prescribed authority mainly used for?

To inform the Railway Board about withheld petitions and reasons Signup and view all the answers

What must every petition contain regarding the petitioner's arguments?

All material statements and arguments relied upon Signup and view all the answers

What is NOT required for the contents of every petition?

A signature from a witness Signup and view all the answers

Which of the following best describes the language requirement for petitions?

Official language or specified regional languages must be used Signup and view all the answers

What should every petition conclude with?

A specific prayer Signup and view all the answers

In which situation may a petition be withheld according to the instructions?

If it pertains to a decision made by a competent authority Signup and view all the answers

What happens if a petition is submitted in a regional language without translation?

It can still be submitted and processed Signup and view all the answers

What is required for a petition to be properly authenticated?

The petitioner's sign and the date Signup and view all the answers

Which of the following statements regarding the form of petitions is accurate?

Petitions may be in typescript or print, but must be legible Signup and view all the answers

What is the role of the prescribed authority regarding petitions?

To withhold any petition at their discretion Signup and view all the answers

Which type of language is strictly prohibited in the contents of every petition?

Disloyal, disrespectful or improper language Signup and view all the answers

What must the prescribed authority do when deciding to withhold a petition?

Inform the petitioner of the withholding and the reasons. Signup and view all the answers

How frequently must a prescribed authority that is not the Railway Board submit a return of withheld petitions?

Quarterly Signup and view all the answers

In what situation does the Railway Board prepare a return of withheld petitions?

When it acts as the prescribed authority. Signup and view all the answers

What should accompany petitions that are transmitted to the Railway Board by the prescribed authority?

All relevant papers and a complete statement of facts. Signup and view all the answers

Which of the following actions might occur if the President scrutinizes the returns of withheld petitions?

The President may direct the prescribed authority to transmit any or all petitions. Signup and view all the answers

What is the next step after a petition is received by the Railway Board if not withheld?

It is dealt with according to the rules by the President. Signup and view all the answers

What happens to the quarterly returns prepared by the prescribed authority concerning withheld petitions?

They are handled as per rules made by the President for government business. Signup and view all the answers

Which document is necessary to include when transmitting petitions not withheld?

A complete statement of the material facts. Signup and view all the answers

In the context of petitions, what is NOT a requirement for withheld petitions according to the prescribed authority?

Feedback from the Railway Board must be included. Signup and view all the answers

What is required for a petition to be submitted correctly to the prescribed authority?

It must contain a statement of facts and relevant papers. Signup and view all the answers

Under what condition can a petition be withheld due to its timing?

When it is against an order communicated over six months ago. Signup and view all the answers

What is one of the reasons a petition might be withheld concerning a previous petition?

If the prescribed authority believes it discloses no new facts. Signup and view all the answers

Which type of petition may be withheld according to the prescribed authority's regulations?

A petition related to an order involving appeal rights. Signup and view all the answers

When can a petition regarding an employment application be withheld?

If it does not comply with the necessary rules calling for applications. Signup and view all the answers

What does the head of the office need to provide when processing a petition?

A concise statement of facts and relevant documents. Signup and view all the answers

What could lead to the withholding of a petition that relates to service termination?

If the petitioner has failed to meet the conditions of their appointment. Signup and view all the answers

Which representation can NOT be considered for review according to the guidelines?

A representation against an order declared final by law. Signup and view all the answers

Which of the following statements regarding the prescribed authority is correct?

The prescribed authority may exercise discretion to withhold petitions. Signup and view all the answers

What happens when a petition is not in compliance with established guidelines?

It may be withheld by the prescribed authority. Signup and view all the answers

Study Notes

Instructions for Submission, Receipt, and Transmission of Petitions

Petitions include memorials, representations, letters, or applications.
Prescribed authority means the appropriate authority listed in the schedule.
Instructions apply to petitions from employees of the Railway Board.
These instructions do not affect rules/orders about representations from government employee associations.

Form and Manner of Submission

Petitions should be legible and preferably in typescript or print.
Petitions should be authenticated by the petitioner's signature and date.
Petitions and accompanying documents must be in the official language of the Union or a regional language (along with a translation if in a regional language).
Petitions must contain material statements/arguments, a copy of the order being complained about, copies of subordinate authority orders, and no disloyal or improper language, and end with a specific prayer.

Withholding of Petitions

The prescribed authority can withhold petitions if the petitioner doesn't comply with the rules.
Petitions regarding representations against orders more than 6 months old require satisfactory explanation.
If a previous petition has been addressed by the President, the petition should not show new facts/circumstances.
Representations against final decisions by law/statutory rules are not allowed.
Government employment applications that aren't made in accordance with rules/advertisements cannot be considered.
Petitions relating to matters where the prescribed authority is competent to order are not considered unless the petitioner has already applied to the authority.

Method of Submission

Petitions must be submitted through the head of the petitioner's office/department and accompanied by a letter for transmission to the President.
The office/department head sends the petition to the prescribed authority with a description of facts, relevant documents, and their opinion.

Procedure for Transmission

If the prescribed authority isn't the Railway Board, they must send the petition to the Railway Board including details and their opinion.
If the prescribed authority is the Railway Board, the petition is considered according to rules.

Consideration of Petitions

The Railway Board considers petitions not withheld by the prescribed authority and received through submission.
The Railway Board follows Government rules for handling petitions.

Action After Final Orders

The prescribed authority ensures final orders are carried out.
The non-Railway Board prescribed authority reports action within 3 months.

The Schedule (Prescribed Authorities)

For gazetted railway employees: the Railway Board.
For non-gazetted railway employees: varies (i.e., General Managers, Heads of Departments, Divisional Superintendents, Regional Heads) depending on location/office.

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Description

This quiz covers the essential instructions for submitting, receiving, and transmitting petitions within the context of the Railway Board. Participants will learn about the requirements for form and manner of submission, authentication, and the prohibition of certain language in petitions. Test your understanding of the dos and don'ts when submitting petitions as an employee of the Railway Board.