22 Questions
What is a requirement for keeping certain items in an assigned BSO vehicle?
Securing them in a mounted lock box or trunk with a cable lock
What happens to an employee's assigned vehicle during disciplinary suspension?
It is relieved until they return to full duty
What is an employee's responsibility if they observe improper use of an assigned vehicle?
Reporting it to the Sheriff's office
What are the required items that deputies must have with them when driving an assigned vehicle?
Identification, authorized sidearm, radio, and handcuffs
When does an employee's take-home vehicle privilege remain suspended?
As part of the disciplinary action
What is the effective date of the revised policy regarding assigned vehicles?
02/25/2021
When must the Quarterly Vehicle Mileage Report be submitted to the Payroll department?
Within 10 days following the end of each quarter
What happens if an employee fails to submit the Quarterly Vehicle Mileage Report?
The employee will be suspended or removed from the Take-Home Vehicle Program
Who approves assignments or reassignments of BSO vehicles?
The Fleet Division manager or designee
What happens to BSO vehicles when an employee is transferred?
The vehicle is retained
Who inspects new BSO vehicles and vehicles to be reassigned?
The Fleet Division
What must employees do when they are notified about replacement of their BSO vehicles?
They must promptly deliver the vehicle to the Fleet Division
What is the purpose of the Quarterly Vehicle Mileage Report?
To monitor vehicle usage and mileage
What happens to repeat occurrences of not submitting the Quarterly Vehicle Mileage Report?
The matter will be sent to Internal Affairs for follow-up
Where are employees not permitted to transport non-work related passengers in their assigned vehicle?
Palm Beach and Miami-Dade Counties
What type of automobile insurance coverage must employees obtain if transporting approved non-work related passengers in their assigned vehicle?
Business Automobile Insurance
What is the minimum aggregate liability coverage required for business automobile insurance?
$300,000
Where is the Liability Insurance Affidavit maintained?
In the unit/district personnel file
What happens to the Liability Insurance Affidavit upon separation from the agency?
It is sent to Human Resources for archiving
When must the employee provide a copy of the Liability Insurance Affidavit to Risk Management?
Upon request
What must deputies do if they respond to a felony call with civilian passengers in their vehicle?
Leave them at a safe location or secure them upon arrival at the scene
Can emergency responses be made with civilian passengers in the vehicle?
Yes, but only with approval from a supervisor
Study Notes
Quarterly Vehicle Mileage Report
- The Quarterly Vehicle Mileage Report (BSO A#20a) must be submitted to the Payroll department within ten days following the end of each quarter.
- Failure to submit the required form may result in suspension or removal from the Take-Home Vehicle Program and/or possible IRS consequences.
BSO Vehicle Replacement and Inspections
- BSO vehicles will be replaced based on time, mileage, serviceability, and maintenance expense history established by the Fleet Division.
- Employees must ensure prompt delivery of their BSO vehicles to the Fleet Division when notified about replacement.
- The Fleet Division manager or designee must approve, in writing, all assignments or reassignments of a BSO vehicle before its issuance to the employee.
- BSO vehicles will be retained when an employee is transferred.
- Employees will change between a marked and unmarked vehicle as required.
- New BSO vehicles, newly assigned vehicles, and vehicles to be re-assigned will be inspected by the Fleet Division before assignment or re-assignment.
Take-Home Vehicle Privilege Suspension
- Employees on disciplinary suspension will be relieved of their assigned vehicle until they return to full duty.
- In some cases, employees may return to full duty although their take-home vehicle privilege may remain suspended as part of the disciplinary action.
Reporting Improper BSO Vehicle Use
- Employees will report any improper conduct observed or violation of regulation of other employees operating assigned vehicles.
Identification, Sidearm, and Radio Required
- Deputies driving assigned vehicles will have their BSO identification, authorized sidearm, radio, and handcuffs with them.
Passenger Transportation
- Employees residing in Palm Beach or Miami-Dade Counties are not permitted to transport non-work related passengers in their assigned vehicle while driving to/from work.
- Driving to/from work is not considered on-call.
- If transporting approved non-work related passengers in an assigned vehicle, the Employee must obtain business automobile insurance with minimum limits of $100,000 per occurrence and $300,000 aggregate liability coverage.
Insurance Requirements
- The Employee must carry Personal Injury Protection Coverage as required under State Law if owner of a vehicle.
- The Liability Insurance Affidavit will be maintained in the employee’s unit/district personnel file.
- The employee will provide a copy to Risk Management within 24 hours of an accident and/or upon request.
Learn about the Quarterly Vehicle Mileage Report (BSO A#20a) submission requirements, deadlines, and consequences of non-compliance. Understand the importance of submitting the report to the Payroll department within the specified timeframe.
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