Project Management Steps

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Questions and Answers

What is the first step in the management of a project?

Project Definition

What is the purpose of Project Scope in project management?

To define the work that must be accomplished.

What is the main goal of Project Budgeting in project management?

To match the project definition and scope with the owner's permissible budget.

What is the focus of Project Planning in project management?

To select and assign project staff and identify tasks required to accomplish the work. Signup and view all the answers

What is the outcome of Project Scheduling in project management?

Arranging and scheduling activities in a logical sequence. Signup and view all the answers

What is the purpose of Project Tracking or Project Control in project management?

To measure work, time, and costs that are expended and compare them to the planned values. Signup and view all the answers

What is the role of the project manager?

To lead the project team to ensure a quality project within time, budget, and scope constraints. Signup and view all the answers

When should project planning start?

Before starting any work on the project. Signup and view all the answers

Why is project planning considered the heart of good project management?

It ensures a quality project within time, budget, and scope constraints. Signup and view all the answers

Why is project staffing important?

People make things happen on a project. Signup and view all the answers

What should the project organizational chart developed by the project manager show?

The appropriate communication channels between the people working on the project. Signup and view all the answers

Why is project control a high priority of management?

It involves a cooperative effort of the entire project team. Signup and view all the answers

What is the defining stage of a project life cycle?

Specifications of the project are defined; project objectives are established; teams are formed; major responsibilities are assigned. Signup and view all the answers

What is the planning stage of a project life cycle focused on?

The level of effort increases, and plans are developed to determine what the project will entail, when it will be scheduled, whom it will benefit, what quality level should be maintained, and what the budget will be. Signup and view all the answers

What happens during the executing stage of a project life cycle?

A major portion of the project work takes place, both physical and mental. The physical product is produced, time, cost, and specification measures are used for control. Signup and view all the answers

What activities are involved in the closing stage of a project life cycle?

a. Delivering the project product to the customer. b. Redeploying project resources. c. Post-project review. Signup and view all the answers

How is project control maintained during the executing stage?

By using time, cost, and specification measures for control to ensure the project is on schedule, on budget, and meeting specifications. Signup and view all the answers

What is the primary focus of the defining stage in a project life cycle?

Defining the project specifications, establishing project objectives, forming teams, and assigning major responsibilities. Signup and view all the answers

Study Notes

Project Management

Concerned with overall planning and coordination of a project from inception to completion to meet client's requirements and ensure completion on time, within cost, and to required quality standards.

Steps in Project Management

Step 1: Project Definition
- Define project to meet end user's needs
- Identify intended use, conceptual configurations, and components
Step 2: Project Scope
- Define work to be accomplished
- Identify quantity, quality, and tasks to be performed
Step 3: Project Budgeting
- Define owner's permissible budget
- Determine direct costs, indirect costs, and contingencies
Step 4: Project Planning
- Select and assign project staff
- Identify tasks required to accomplish the work
Step 5: Project Scheduling
- Arrange and schedule activities in a logical sequence
- Link costs and resources to scheduled activities
Step 6: Project Tracking or Project Control
- Measure work, time, and costs expended
- Compare actual to planned work, time, and cost
Step 7: Project Close Out
- Perform final testing and inspection, archive documents, and confirm payments
- Turn over the project to the owner

Role of the Project Manager

Lead the project team to ensure a quality project within time, budget, and scope constraints
Responsible for project planning, which must be started early in the project

Project Planning

Heart of good project management
A continuous process throughout the project life
Must be done with input from people involved in the project

Project Organizational Chart

Developed by the project manager for each project
Clearly shows communication channels between project team members

Project Staffing

People are the most important resource on a project
Create ideas, solve problems, produce designs, operate equipment, and install materials

Project Control

A high priority of management
Involves a cooperative effort of the entire project team

Infrastructure and Heavy Construction

Building and upgrading of highways, railways, communications, transit systems, roads, drainage systems, and pipelines
Often executed by government agencies and large private corporations

Project Life Cycle

Defining Stage
- Define project specifications
- Establish project objectives
- Form teams and assign major responsibilities
Planning Stage
- Develop plans to determine project scope, schedule, benefits, quality level, and budget
Executing Stage
- Perform physical and mental work
- Produce the project product
- Use time, cost, and specification measures for control
Closing Stage
- Deliver the project product to the customer
- Redeploy project resources
- Conduct post-project review and capture lessons learned

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Description

Learn about the steps involved in managing a project from inception to completion, including project definition and project scheduling. Understand the importance of meeting client's requirements, staying within budget, and delivering quality results.