Podcast
Questions and Answers
What is the level of control provided by the PMO?
What is the primary function of a Project Support Office?
At which level of the PMO continuum does a complete project management methodology get established?
What does a Center of Excellence in PMO do?
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Which PMO level is responsible for integrating business processes?
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What is the primary focus of a Basic PMO?
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At which PMO level is user training in methodology provided?
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What is the role of an Advanced PMO in relation to project management methodology?
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What is the primary objective of a Standard PMO?
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What is the primary difference between a Project Support Office and a PMO?
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Study Notes
Project Stakeholder Management
- Develop management strategies to achieve adequate involvement throughout the project
- Communicate and work to meet stakeholder needs, address incidents, and encourage participation
- Monitor overall stakeholder relationships and adjust strategies and plans to engage stakeholders
Project Organization
- Organizational workflow: Organizations are continually restructured to meet environmental demands, changing individual roles in formal and informal organizations
- Authority, responsibility, and accountability: Authority is the power granted to make final decisions, responsibility is the obligation to perform assignments, and accountability is being answerable for satisfactory completion
- Authority and responsibility can be delegated, while accountability rests with the individual
Structures of Organizations
- Three broad structures: functional, matrix, and projectized
- Functional organization: least project-focused, with departments reporting to departmental managers, efficient for operations management but not optimal for projects
- Functional organization features:
- People divided by specialization
- Clear hierarchy with one reporting officer
- Ideas tend to be functionally oriented with little regard for ongoing projects
- Integrating mechanisms in functional organizations:
- Rules and procedures
- Planning processes
- Hierarchical referral
- Direct contact
Projectized Organizations
- Focus on completing projects rather than ongoing operations
- Project manager has great authority over resources and personnel decisions
- Advantages:
- Complete line authority over the project
- Strong control through a single project authority
- Unprofitable product lines can be easily identified and eliminated
- Strong communications channels
The Project Management Office (PMO)
- Types of PMO:
- Supportive: provides consultative role, templates, best practices, training, and lessons learned
- Controlling: provides support and requires compliance through various means
- Directive: takes control of projects by directly managing them
- PMO ladder:
- Center of Excellence: innovates PM methodology
- Advanced PMO: aligns PM and business processes
- Standard PMO: uses a complete PM methodology
- Basic PMO: introduces and manages critical complete PM processes
- Project Support Office: small team to support a project
- Range of project methodology activities across the PMO continuum:
- Applies effective practices for project performance and oversight
- Introduces critical processes and practices
- Establishes and monitors use of a complete project management methodology
- Enhances content and monitors use of a comprehensive methodology
- Analyzes project management methodology
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Description
Develop strategies for stakeholder management, communication, and engagement throughout the project lifecycle. Learn how to monitor and adjust plans to meet stakeholder needs.
