32 Questions
What is the primary goal of a project?
To achieve a specific output
What is a characteristic of project phases?
They have a formal sign-off or acceptance of the deliverables
What is project management?
The application of knowledge, skills, tools, and techniques to meet the project requirements
What is the purpose of phased performance review?
To review the project progress and decide on changes for the succeeding phases
What is progressive elaboration?
Developing a project plan in stages
What is a project?
A set of tasks to achieve a specific output or goal
What is unique about a project's output?
It is unique (a custom product, process)
What does project scope define?
What the project is supposed to accomplish and the budget of both time and money
What is the primary goal of the Quality Management phase?
Meet requirements
What is the purpose of the Change Control phase?
To approve changes in scope
What is the goal of the Execution Management phase?
To achieve efficient delivery
What is the purpose of the Initiation phase?
To obtain clear approval to start the project
What is the purpose of the Communication phase?
To communicate activities and status to stakeholders
What is the primary goal of the Plans phase?
To achieve efficient delivery
What is the purpose of the Structure of work?
To assure adherence to requirements
What is the primary goal of the entire project?
To meet requirements
What is the primary focus of the feasibility phase in a project?
Declaring project objectives and obtaining formal approval
What is the significance of the plans/design phase in a project?
To define the functional and technical design of the project
What would be the impact of not having a plumbing plan when building a house?
It would increase costs and delay the project timeline
What would be the impact of adding 5 additional 220-volt outlets in a toilet without signing off on the electrical plan?
It would increase costs and delay the project timeline
What happens when requirements change during the construction phase?
The project scope is adjusted, and the plan is revised
What is the primary focus of the construction phase in a project?
Implementing the process changes and developing the system
Why is it essential to have a signed-off electrical plan in a construction project?
To ensure that the electrical system meets the project requirements
What is the significance of formal approval in the feasibility phase?
It declares the project objectives and provides formal approval
What is the primary role of a project manager?
To ensure that the project is successful and integrates the project management processes
What is the main goal of project management in terms of requirements?
To meet the requirements and deliver the output as defined by the client
What is the primary objective of the initiation process group?
To define project scope and business areas impacted
What is the primary objective of the controlling process group?
To scope change management, scope verification, and schedule control
What is the primary objective of the planning process group?
To develop project charter, activity plan, project organization, resource plan, cost plan, and communication plan
What is the primary objective of the execution process group?
To execute all plans and quality assurance activities
What is the primary objective of the closing process group?
To conduct cost-benefit assessment and project performance review
What are the three primary goals of project management?
Meet requirements, achieve efficient delivery, and minimize risk and uncertainty
Study Notes
Project Management
- A project manager is responsible for ensuring the project's success by integrating the project management process.
- The project management process includes initiating, planning, executing, monitoring and controlling, and closing.
Process Groups
- There are 5 process groups: Initiation, Planning, Execution, Controlling, and Closing.
Initiation
- Definition of project goal, project sponsor, and project scope.
- Clear approval to start the project, including approval of scope, cost, time, and resource.
- Definition of business areas impacted, start and finish dates, cost projection, and benefit commitment.
Planning
- Project charter, activity plan, project organization, resource plan, cost plan, communication plan, test plan, and implementation plan.
- Risk management plan.
Execution
- Execution of all plans, including activity, cost, resources, communication, testing, and implementation.
- Quality assurance activities.
Controlling
- Scope change management, scope verification, schedule control, cost control, risk review, and quality assurance review.
- Project status reporting.
Closing
- Cost-benefit assessment, project performance review (success or failure review, lessons learned).
Goals of Project Management
- Meet requirements: deliver the output as defined/required by the client.
- Achieve efficient delivery: deliver the output with the least cost in time, and minimize risk.
- Minimize risk: deliver the output with the least uncertainty in scope, timeliness, quality, and cost.
What is a Project?
- A project is a set of tasks to achieve a specific output or goal.
- Goal is defined by a set of requirements.
- Output can have physical attributes, be intangible, or be an activity.
- Output is unique.
Phases
- A project proceeds in stages (initiation, planning, execution, controlling, and closing).
- Each project phase has a deliverable, a tangible, verifiable work product.
- At the end of each phase, there is a formal sign-off/acceptance of the deliverables and phase performance review.
Project Scope
- Project scope is the definition of what the project is supposed to accomplish, and the budget of both time and money.
- Progressive elaboration is a characteristic of projects, meaning developing in steps, and continuing by increments.
Project Management
- Project management is the application of knowledge, skills, tools, and techniques to meet the project requirements.
- Time required to deliver output must be agreed, and resources to be dedicated/provided must be agreed.
Quality
- Structure of work to assure adherence to requirements.
- Review process to verify output per requirement.
Efficient Delivery
- Plans must have complete project plans for activities, cost, and resources.
- Must have testing and quality assurance plans to minimize rework.
- Must have risk management plans to avoid disruptions or minimize impact.
Execution Management
- Must have the right tools, right resources for the task.
- Must have candid/transparent reviews to catch errors and issues before they have significant adverse impact.
Change Control
- Must have governance to approve change in scope, various activities, schedule, resource, and cost.
Minimize Risk
- Quality Management: implement processes to review output against requirements, minimize output function gaps.
- Develop test plans and create independent/dedicated test organization to minimize risk of function gaps and errors.
- Change Control: control changes in scope, schedule, resource, and other elements to minimize risk.
Communication
- Have clear plan to communicate activities and status to stakeholders.
- Provide structured communication of expected changes in post-delivery processes to minimize transaction risk and noise.
Conceptual Project Phases
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- Approval and Scope: definition of project, target output, explicit project objective, general parameters on time, cost, and resources.
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- Plans/design: functional and technical design of what will be done.
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- Construction: development of the system or implementing the process change, includes manufacturing, unit testing, and spending the real money.
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- ? (no description provided)
Quiz about the process groups in project management, including initiation, planning, execution, controlling, and closing. Understand the application of tools and techniques to deliver project requirements.
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