Project Management Process Groups
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Questions and Answers

What is the primary goal of a project?

  • To achieve a specific output (correct)
  • To increase employee productivity
  • To improve communication
  • To reduce costs

    • What is a characteristic of project phases?

  • They are always completed quickly
  • They have a formal sign-off or acceptance of the deliverables (correct)
  • They are optional
  • They are flexible and can be changed at any time

    • What is project management?

  • The process of elaborating project phases
  • The process of outsourcing business processes
  • The process of defining project scope
  • The application of knowledge, skills, tools, and techniques to meet the project requirements (correct)

    • What is the purpose of phased performance review?

    <p>To review the project progress and decide on changes for the succeeding phases</p> Signup and view all the answers

    What is progressive elaboration?

    <p>Developing a project plan in stages</p> Signup and view all the answers

    What is a project?

    <p>A set of tasks to achieve a specific output or goal</p> Signup and view all the answers

    What is unique about a project's output?

    <p>It is unique (a custom product, process)</p> Signup and view all the answers

    What does project scope define?

    <p>What the project is supposed to accomplish and the budget of both time and money</p> Signup and view all the answers

    What is the primary goal of the Quality Management phase?

    <p>Meet requirements</p> Signup and view all the answers

    What is the purpose of the Change Control phase?

    <p>To approve changes in scope</p> Signup and view all the answers

    What is the goal of the Execution Management phase?

    <p>To achieve efficient delivery</p> Signup and view all the answers

    What is the purpose of the Initiation phase?

    <p>To obtain clear approval to start the project</p> Signup and view all the answers

    What is the purpose of the Communication phase?

    <p>To communicate activities and status to stakeholders</p> Signup and view all the answers

    What is the primary goal of the Plans phase?

    <p>To achieve efficient delivery</p> Signup and view all the answers

    What is the purpose of the Structure of work?

    <p>To assure adherence to requirements</p> Signup and view all the answers

    What is the primary goal of the entire project?

    <p>To meet requirements</p> Signup and view all the answers

    What is the primary focus of the feasibility phase in a project?

    <p>Declaring project objectives and obtaining formal approval</p> Signup and view all the answers

    What is the significance of the plans/design phase in a project?

    <p>To define the functional and technical design of the project</p> Signup and view all the answers

    What would be the impact of not having a plumbing plan when building a house?

    <p>It would increase costs and delay the project timeline</p> Signup and view all the answers

    What would be the impact of adding 5 additional 220-volt outlets in a toilet without signing off on the electrical plan?

    <p>It would increase costs and delay the project timeline</p> Signup and view all the answers

    What happens when requirements change during the construction phase?

    <p>The project scope is adjusted, and the plan is revised</p> Signup and view all the answers

    What is the primary focus of the construction phase in a project?

    <p>Implementing the process changes and developing the system</p> Signup and view all the answers

    Why is it essential to have a signed-off electrical plan in a construction project?

    <p>To ensure that the electrical system meets the project requirements</p> Signup and view all the answers

    What is the significance of formal approval in the feasibility phase?

    <p>It declares the project objectives and provides formal approval</p> Signup and view all the answers

    What is the primary role of a project manager?

    <p>To ensure that the project is successful and integrates the project management processes</p> Signup and view all the answers

    What is the main goal of project management in terms of requirements?

    <p>To meet the requirements and deliver the output as defined by the client</p> Signup and view all the answers

    What is the primary objective of the initiation process group?

    <p>To define project scope and business areas impacted</p> Signup and view all the answers

    What is the primary objective of the controlling process group?

    <p>To scope change management, scope verification, and schedule control</p> Signup and view all the answers

    What is the primary objective of the planning process group?

    <p>To develop project charter, activity plan, project organization, resource plan, cost plan, and communication plan</p> Signup and view all the answers

    What is the primary objective of the execution process group?

    <p>To execute all plans and quality assurance activities</p> Signup and view all the answers

    What is the primary objective of the closing process group?

    <p>To conduct cost-benefit assessment and project performance review</p> Signup and view all the answers

    What are the three primary goals of project management?

    <p>Meet requirements, achieve efficient delivery, and minimize risk and uncertainty</p> Signup and view all the answers

    Study Notes

    Project Management

    • A project manager is responsible for ensuring the project's success by integrating the project management process.
    • The project management process includes initiating, planning, executing, monitoring and controlling, and closing.

    Process Groups

    • There are 5 process groups: Initiation, Planning, Execution, Controlling, and Closing.

    Initiation

    • Definition of project goal, project sponsor, and project scope.
    • Clear approval to start the project, including approval of scope, cost, time, and resource.
    • Definition of business areas impacted, start and finish dates, cost projection, and benefit commitment.

    Planning

    • Project charter, activity plan, project organization, resource plan, cost plan, communication plan, test plan, and implementation plan.
    • Risk management plan.

    Execution

    • Execution of all plans, including activity, cost, resources, communication, testing, and implementation.
    • Quality assurance activities.

    Controlling

    • Scope change management, scope verification, schedule control, cost control, risk review, and quality assurance review.
    • Project status reporting.

    Closing

    • Cost-benefit assessment, project performance review (success or failure review, lessons learned).

    Goals of Project Management

    • Meet requirements: deliver the output as defined/required by the client.
    • Achieve efficient delivery: deliver the output with the least cost in time, and minimize risk.
    • Minimize risk: deliver the output with the least uncertainty in scope, timeliness, quality, and cost.

    What is a Project?

    • A project is a set of tasks to achieve a specific output or goal.
    • Goal is defined by a set of requirements.
    • Output can have physical attributes, be intangible, or be an activity.
    • Output is unique.

    Phases

    • A project proceeds in stages (initiation, planning, execution, controlling, and closing).
    • Each project phase has a deliverable, a tangible, verifiable work product.
    • At the end of each phase, there is a formal sign-off/acceptance of the deliverables and phase performance review.

    Project Scope

    • Project scope is the definition of what the project is supposed to accomplish, and the budget of both time and money.
    • Progressive elaboration is a characteristic of projects, meaning developing in steps, and continuing by increments.

    Project Management

    • Project management is the application of knowledge, skills, tools, and techniques to meet the project requirements.
    • Time required to deliver output must be agreed, and resources to be dedicated/provided must be agreed.

    Quality

    • Structure of work to assure adherence to requirements.
    • Review process to verify output per requirement.

    Efficient Delivery

    • Plans must have complete project plans for activities, cost, and resources.
    • Must have testing and quality assurance plans to minimize rework.
    • Must have risk management plans to avoid disruptions or minimize impact.

    Execution Management

    • Must have the right tools, right resources for the task.
    • Must have candid/transparent reviews to catch errors and issues before they have significant adverse impact.

    Change Control

    • Must have governance to approve change in scope, various activities, schedule, resource, and cost.

    Minimize Risk

    • Quality Management: implement processes to review output against requirements, minimize output function gaps.
    • Develop test plans and create independent/dedicated test organization to minimize risk of function gaps and errors.
    • Change Control: control changes in scope, schedule, resource, and other elements to minimize risk.

    Communication

    • Have clear plan to communicate activities and status to stakeholders.
    • Provide structured communication of expected changes in post-delivery processes to minimize transaction risk and noise.

    Conceptual Project Phases

      1. Approval and Scope: definition of project, target output, explicit project objective, general parameters on time, cost, and resources.
      1. Plans/design: functional and technical design of what will be done.
      1. Construction: development of the system or implementing the process change, includes manufacturing, unit testing, and spending the real money.
      1. ? (no description provided)

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    Description

    Quiz about the process groups in project management, including initiation, planning, execution, controlling, and closing. Understand the application of tools and techniques to deliver project requirements.

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