Project Management Planning Quiz
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Questions and Answers

What is the purpose of a Work Breakdown Structure (WBS)?

  • To communicate project requirements to stakeholders.
  • To define the project scope and break it down into smaller, manageable tasks. (correct)
  • To estimate project costs and resources.
  • To track project progress and identify potential risks.

    • Which of the following is NOT a valid option when structuring a WBS?

  • Result-oriented
  • Deliverable-oriented
  • Timeline-oriented (correct)
  • Product-oriented

    • What are the primary inputs for developing a WBS?

  • Project scope statement, project charter, and risk register.
  • Project schedule, budget, and resource plan.
  • Stakeholder requirements, project management plan, and project documents. (correct)
  • Project communications plan, quality plan, and procurement plan.

    • What does 'WBS levelling' refer to?

    <p>The process of breaking down work packages into smaller and more detailed activities. (B)</p> Signup and view all the answers

    What is the main advantage of using a tree structure format for a WBS?

    <p>It provides a clear visual representation of the project scope. (B)</p> Signup and view all the answers

    Which of the following is a key consideration when developing a WBS?

    <p>The level of detail required for effective planning and control. (A)</p> Signup and view all the answers

    Which of these is considered a primary output of the work breakdown structure process?

    <p>Scope baseline (B)</p> Signup and view all the answers

    What is the significance of clearly defined start and end dates for activities in a WBS?

    <p>All of the above. (D)</p> Signup and view all the answers

    How does the WBS contribute to effective project management?

    <p>All of the above. (D)</p> Signup and view all the answers

    Why is it important for a WBS to be structured for objective control and evaluation?

    <p>To measure project progress and identify areas for improvement. (C)</p> Signup and view all the answers

    What is the main output document from the project planning phase?

    <p>PM Plan (C)</p> Signup and view all the answers

    What is one primary reason for planning in project management?

    <p>To eliminate or reduce uncertainty (D)</p> Signup and view all the answers

    Which of the following is a disadvantage often associated with planning?

    <p>It involves paperwork (A)</p> Signup and view all the answers

    Who is typically responsible for monitoring and controlling the work within a project?

    <p>Project Manager (D)</p> Signup and view all the answers

    What type of resources must be assessed for their availability during project planning?

    <p>Organizational and corporate resources (D)</p> Signup and view all the answers

    What is the term used for the lowest level in the Work Breakdown Structure (WBS)?

    <p>The work package (D)</p> Signup and view all the answers

    Which of the following is a benefit of having a highly detailed work breakdown structure?

    <p>Less likely that anything will be omitted (A), Better estimating (D)</p> Signup and view all the answers

    Who holds the ultimate responsibility to ensure that all work required by the Statement of Work (SOW) is performed?

    <p>Project manager (C)</p> Signup and view all the answers

    Given the WBS structure, what would be the cost of 1.1.0 if the total program costs $100,000 and 1.2.1 and 1.2.2 are each $20,000?

    <p>$60,000 (B)</p> Signup and view all the answers

    Which characteristic is not associated with a highly detailed work breakdown structure?

    <p>Increased complexity in management (C)</p> Signup and view all the answers

    What is the primary first step in project planning?

    <p>Define project objectives (C)</p> Signup and view all the answers

    Which document outlines the required work and objectives of the project?

    <p>Statement of work (SoW) (B)</p> Signup and view all the answers

    Which process involves determining and controlling the quality standards of a project?

    <p>Control quality (D)</p> Signup and view all the answers

    What does a work breakdown structure (WBS) help to define for a project?

    <p>Project scope (B)</p> Signup and view all the answers

    Which of the following activities is NOT part of the project risk management process?

    <p>Controlling procurements (C)</p> Signup and view all the answers

    What aspect defines the interrelations among the major elements of the work in a project?

    <p>WBS relationships (C)</p> Signup and view all the answers

    What is the ultimate objective of preparing a project plan?

    <p>Defining activities and scheduling them (D)</p> Signup and view all the answers

    Which process is involved in acquiring the necessary resources for a project?

    <p>Conduct procurements (B)</p> Signup and view all the answers

    What is primarily the project manager's responsibility in a project?

    <p>Setting goals and objectives for the project (B)</p> Signup and view all the answers

    Which document provides a narrative description of the work to be accomplished in a project?

    <p>Statement of Work (SoW) (B)</p> Signup and view all the answers

    What aspect of project management is NOT included in the Statement of Work?

    <p>Detailed task schedules (B)</p> Signup and view all the answers

    During the project planning stage, what is crucial for effective total project planning?

    <p>Availability of necessary information (B)</p> Signup and view all the answers

    If the Statement of Work (SoW) is misinterpreted, it is usually in favor of which party?

    <p>The client (A)</p> Signup and view all the answers

    What is the primary focus of project management's planning process group?

    <p>Creating project schedules (D)</p> Signup and view all the answers

    Which knowledge area includes the development of requirements and scope planning?

    <p>Project scope management (D)</p> Signup and view all the answers

    During which phase is the project charter developed according to the PMBOK guide?

    <p>Initiating phase (B)</p> Signup and view all the answers

    What is included in the 'control' aspect of schedule management?

    <p>Adjusting schedules based on performance (D)</p> Signup and view all the answers

    Which activity is NOT part of the project execution process group?

    <p>Creating the project management plan (A)</p> Signup and view all the answers

    What is the purpose of performing integrated change control in project management?

    <p>To manage changes to the project plan (A)</p> Signup and view all the answers

    Which of the following is the last step in closing a project or phase?

    <p>Documenting lessons learned (D)</p> Signup and view all the answers

    In the project management knowledge areas, risk management is specifically categorized under which process group?

    <p>Planning process group (C)</p> Signup and view all the answers

    Flashcards

    Project Planning

    The process of selecting objectives and defining activities to achieve them.

    PM Plan

    The main output document from the project planning phase containing all project details.

    Reasons for Planning

    To reduce uncertainty, improve efficiency, understand objectives, and monitor work.

    Project Management Process Groups

    These are the distinct phases in project management: Initiating, Planning, Executing, Monitoring and Controlling, and Closing.

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    Project Roles

    Participants responsible for planning, executing, monitoring, and providing feedback in a project.

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    Information Flow Requirements

    The necessary data exchange needed for effective project execution.

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    Initiating Process Group

    The first phase where the project is defined and authorized.

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    Planning Process Group

    This phase involves creating a comprehensive plan for what is to be achieved in the project.

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    Executing Process Group

    This phase involves carrying out the project plans and providing deliverables.

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    Monitoring and Controlling Process Group

    This phase involves tracking, reviewing, and regulating the project performance.

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    Closing Process Group

    The final phase that concludes all project activities and formally accepts the project.

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    Project Scope Management

    Processes to ensure that the project includes all the work required to complete it successfully.

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    Work Breakdown Structure (WBS)

    A hierarchical decomposition of the total scope of work to accomplish project objectives.

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    Project Manager's Responsibilities

    Duties include setting goals, managing requirements, and overseeing constraints.

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    Line Manager's Responsibilities

    Focus on detailed task descriptions, schedules, and risk identification in projects.

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    Senior Management's Role

    Acts as a negotiator, clarifies issues, and maintains customer communication.

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    Statement of Work (SOW)

    A narrative outlining project objectives, work descriptions, and acceptance criteria.

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    Importance of Collecting Requirements

    Essential for effective project planning and includes key documents like SOW and WBS.

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    Activity Duration Estimation

    The process of predicting how long each project activity will take.

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    Project Schedule Development

    Creating a timeline for when project activities will occur.

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    Cost Management

    The process of planning, estimating, and controlling project costs.

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    Quality Management

    Ensuring that the project will satisfy the needs for which it was undertaken.

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    Resource Management

    The planning and tracking of all resources needed for project completion.

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    Communication Management

    Planning and managing the flow of information to stakeholders.

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    Risk Management

    Identifying, assessing, and responding to project risks.

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    Stakeholder Engagement

    Identifying and managing the needs and expectations of stakeholders.

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    Work Package

    The lowest level in the Work Breakdown Structure (WBS) that defines a specific task.

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    Benefits of Detailed WBS

    Benefits include improved estimating, tracking, and less omission of tasks.

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    Project Manager Responsibility

    The person responsible to ensure all work as per SOW is done.

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    Cost Evaluation in WBS

    To find total cost, consider individual costs of the defined work packages.

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    Levels in WBS

    The WBS consists of several levels, with Level 5 being the most detailed.

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    Milestone Schedule

    A timeline listing key project dates and milestones.

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    WBS Levels

    Specific levels detailing project components from program to work packages.

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    Top-down Approach

    Developing WBS starting from the highest project level to lower levels.

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    Bottom-up Approach

    Building WBS by detailing tasks before organizing them into the overall structure.

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    Deliverable-oriented Work

    Focuses on outputs or deliverables that must be provided in a project.

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    Communication Tool

    WBS serves as a tool for effective communication among project team members.

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    Project Management Team Responsibilities

    Includes planning and managing tasks within the WBS framework.

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    WBS Completion

    Ensures that all work required for project success is clearly defined and organized.

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    Scope Baseline

    The approved version of the project scope, typically part of WBS documentation.

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    Study Notes

    Project Management - Planning

    • Instructor: Dr. Timur Narbaev, PhD, PMP®, A.M.ASCE
    • Department: DIGEP dept, 5th floor
    • Email: [email protected]
    • Meeting Request: By email

    Reading Material

    • Kerzner book, 11th ed., chapter 11
    • De Marco book, 2nd ed., chapter 7
    • PMBOK® Guide, 6th ed., Process groups, Knowledge areas on stakeholder management

    Course Topic Map (PMBOK Guide, 6th ed.)

    • Knowledge Areas: Initiating, Planning, Executing, Monitoring and Control, Closing
    • Specific topics within each Knowledge Area (Initiating, Planning, Executing, Monitoring and Control, Closing) are listed

    Main Learning Outcomes

    • Prepare a plan, define activities, and organize them.

    Content

    • Planning: Project participant's role, collecting requirements, statement of work (SoW), milestone schedule, work breakdown structure (WBS), WBS relationships with other breakdown structures, MCQs for practice.

    Planning Questions

    • Who plans the project?
    • Who executes the project?
    • Who is responsible for monitoring and controlling work?
    • Who is responsible for feedback on planning and execution phases?

    Project Manager's Responsibility

    • Goals and objectives
    • Major milestones
    • Requirements
    • Ground rules and assumptions
    • Time, cost, and performance constraints
    • Reporting requirements

    Line Manager's Responsibility

    • Detailed task descriptions
    • Detailed schedules and manpower allocations to support budget and schedule
    • Identification of areas of risk, uncertainty, and conflict

    Senior Management Responsibility

    • Negotiate disagreements between project and line management
    • Clarify critical issues
    • Communicate with customer's senior management

    Collecting Requirements

    • Effective total project planning depends on all necessary information being available.
    • Key information requirements include the Statement of Work (SoW), milestone schedule, and work breakdown structure (WBS).

    Statement of Work (SoW)

    • Narrative description of the work to be accomplished
    • Includes:
      • Project objectives
      • Brief description of the work
      • Funding constraints (if any)
      • Specifications
      • Schedules
      • Exclusions (what is not included)
      • Acceptance criteria

    Statement of Work (SoW) - PMBOK® Guide

    • Scope is the summation of all deliverables
    • Project scope includes all products, services, and results
    • Scope statement provides a basis for future decisions, ensures common knowledge of scope, and includes objectives, deliverables, end results, justification, and seven key questions
    • Statement of work is a narrative description of deliverables on the contract.

    Milestone Schedule

    • Contains project start date, end date, and other major milestones, and data items (deliverables or reports).

    Work Breakdown Structure (WBS)

    • Breaks down the entire scope of work into manageable components
    • Provides a logical framework for managing and decomposing 100% of the work.
      • Can be product-oriented, deliverables-oriented, or result-oriented.
      • Includes work to be done by the project management team, members, subcontractors, and other stakeholders.
      • Can be presented in tabular or tree structure formats.
    • WBS levels and decomposition examples provided

    WBS Development Considerations

    • Can be top-down, bottom-up, or combined approaches.
    • Hardware, function, or combined classifications.
    • Balance work effort against planning accuracy (accuracy versus leveling).
    • Structure for objective control and evaluation
    • Clear start/end dates for activities.
    • Useful as a communication and team building tool.

    WBS Levels

    • Different levels of decomposition with descriptions (Program, Project, Task, Subtask, Work Package)

    WBS Levelling Rules

    • Top three levels are integrated efforts; not specific to departments.
    • Each level contains 100% of work of parent.
    • Each parent element must have at least two children elements.
    • Every piece of work is assigned to one level of effort.
    • Work packages should be identifiable and homogeneous.
    • Work package level usually the level at which projects are managed.

    Work Package

    • Represents work performed at a specific level
    • Clearly distinguishes work package from others within a group
    • Typically 80 hours/2 weeks (size/nature dependent), Budget (dollars, man-hours, measurable units).

    WBS Relationships with other structures

    • Integrated information from WBS with other structures (e.g., Cost BS, Schedule, Risk BS, Communication BS, Product BS, Resources BS, Organization BS).
    • Integration can be two- or multi-dimensional.

    WBS and OBS Relationship

    • OBS (Organization Breakdown Structure) represents the management responsibility within a performing organization.
    • WBS should be integrated with OBS to assign unambiguous responsibilities for delivery, producing project control points,.

    WBS and Contract WBS Relationship

    • Contract WBS may integrate into primary WBS or be a subordinate WBS for an element.
    • May aid in preparing for information requests, proposals, quotes, contract documents, etc.
    • Similar applications to general WBS, including integration with RBS (Responsibility Breakdown Structure).

    MCQs for Practice (Questions and Possible Answers)

    • Provided questions and possible answers on different concepts and applications of WBS (lowest level in WBS, benefits of detailed WBS, responsibility for work required)
    • Questions and answers on cost calculations using the example WBS.

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    Description

    This quiz evaluates your understanding of planning in project management based on PMBOK® Guide and key literature such as Kerzner and De Marco. Focus on defining activities, collecting requirements, and organizing project elements like WBS and milestone schedules. Test your knowledge on concepts and terminology essential for effective project planning.

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