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Questions and Answers
What is the purpose of having phases in a project?
What is the purpose of having phases in a project?
At the end of each project phase, what deliverable does the project manager provide?
At the end of each project phase, what deliverable does the project manager provide?
What is required to determine if a project can continue after a phase?
What is required to determine if a project can continue after a phase?
What might happen if a deliverable is poorly produced and outside the project scope?
What might happen if a deliverable is poorly produced and outside the project scope?
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Which of the following is NOT an accountability of the project manager at the end of a phase?
Which of the following is NOT an accountability of the project manager at the end of a phase?
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What might the project manager present at the end of a project phase to ensure accountability?
What might the project manager present at the end of a project phase to ensure accountability?
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Why do management teams want regular updates during the project lifecycle?
Why do management teams want regular updates during the project lifecycle?
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What can indicate the end of a project lifecycle?
What can indicate the end of a project lifecycle?
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What is the primary purpose of resource planning in a project?
What is the primary purpose of resource planning in a project?
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Which process involves establishing the best sequence of activities for a project?
Which process involves establishing the best sequence of activities for a project?
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What is included in the schedule development process?
What is included in the schedule development process?
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What is the objective of cost estimating in project management?
What is the objective of cost estimating in project management?
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What is the focus of risk management planning?
What is the focus of risk management planning?
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Which of the following best describes the quality planning process?
Which of the following best describes the quality planning process?
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What does organizational planning determine within a project?
What does organizational planning determine within a project?
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What is the purpose of staff acquisition in project management?
What is the purpose of staff acquisition in project management?
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What happens to costs and resource requirements as a project progresses?
What happens to costs and resource requirements as a project progresses?
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When are projects more likely to fail in their life cycle?
When are projects more likely to fail in their life cycle?
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Which statement best describes the relationship between project distance from completion and risk?
Which statement best describes the relationship between project distance from completion and risk?
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Why is it easier to implement changes during the early phases of a project?
Why is it easier to implement changes during the early phases of a project?
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What distinguishes a product life cycle from a project life cycle?
What distinguishes a product life cycle from a project life cycle?
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How does the example of launching a new lemon soft drink illustrate the concept of a project?
How does the example of launching a new lemon soft drink illustrate the concept of a project?
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What role does a program play in relation to projects within a product life cycle?
What role does a program play in relation to projects within a product life cycle?
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Which of the following is true about changes in the final phases of a project?
Which of the following is true about changes in the final phases of a project?
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What are time-chainage diagrams primarily used for in construction projects?
What are time-chainage diagrams primarily used for in construction projects?
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In what scenarios are bar charts considered less effective than time-chainage diagrams?
In what scenarios are bar charts considered less effective than time-chainage diagrams?
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Which of the following best describes the nature of projects suitable for time-chainage diagrams?
Which of the following best describes the nature of projects suitable for time-chainage diagrams?
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What is one of the main advantages of using time-chainage diagrams over precedence/arrow diagrams?
What is one of the main advantages of using time-chainage diagrams over precedence/arrow diagrams?
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How does project activity typically progress in projects using time-chainage diagrams?
How does project activity typically progress in projects using time-chainage diagrams?
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What type of planning approach is time-chainage diagram most closely related to?
What type of planning approach is time-chainage diagram most closely related to?
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What is a common misconception about the application of time-chainage diagrams in the industry?
What is a common misconception about the application of time-chainage diagrams in the industry?
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Which project is known to have utilized time-chainage diagrams during its planning phase?
Which project is known to have utilized time-chainage diagrams during its planning phase?
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What format should be used to enter the duration for a task in Microsoft Project?
What format should be used to enter the duration for a task in Microsoft Project?
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How does Microsoft Project determine the start and finish dates for tasks?
How does Microsoft Project determine the start and finish dates for tasks?
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What indicates a milestone in Microsoft Project?
What indicates a milestone in Microsoft Project?
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How can you mark a task as a milestone in Microsoft Project if it is not set to zero duration?
How can you mark a task as a milestone in Microsoft Project if it is not set to zero duration?
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What is the first step to create a recurring task in Microsoft Project?
What is the first step to create a recurring task in Microsoft Project?
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What happens when you type a duration followed by a question mark in the Duration field?
What happens when you type a duration followed by a question mark in the Duration field?
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What is the purpose of using the Milestones filter in Microsoft Project?
What is the purpose of using the Milestones filter in Microsoft Project?
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Which of the following is true about entering task names in Microsoft Project?
Which of the following is true about entering task names in Microsoft Project?
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What is the default working time for Microsoft Project's Standard calendar?
What is the default working time for Microsoft Project's Standard calendar?
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What should you click to begin creating a new base calendar?
What should you click to begin creating a new base calendar?
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If you want to assign a resource part-time to a task, what should you enter in the Units column?
If you want to assign a resource part-time to a task, what should you enter in the Units column?
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Which option allows you to return selected days to the Microsoft Project Standard calendar default?
Which option allows you to return selected days to the Microsoft Project Standard calendar default?
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How can you identify an overallocated resource in Microsoft Project?
How can you identify an overallocated resource in Microsoft Project?
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What do you need to do to create a new base calendar from an existing calendar?
What do you need to do to create a new base calendar from an existing calendar?
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When assigning multiple resources to a task, what should you do to select them?
When assigning multiple resources to a task, what should you do to select them?
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What happens if the work assigned to a resource exceeds their daily full-time limit?
What happens if the work assigned to a resource exceeds their daily full-time limit?
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Study Notes
Project Management Concepts
- Project management is the ability to get things done, supporting the organization's vision, strategy, tactics, and goals.
- Projects must align with the organization's higher vision, otherwise they won't succeed.
- At project launch, the project manager must understand the project's purpose, priority, and impact within the organization.
- Project life cycles are broken down into smaller, more manageable phases, enabling better management of uncertainty.
- Projects have a definite start and end date.
- Project phases move from concept to completion, eventually concluding the project life cycle.
- Project success depends on stakeholder interest, project life, and the organization's external environment.
Project Phases and Deliverables
- Every project phase has deliverables—evidence of completed work.
- Management needs proof of progress, showing the project is on track.
- Project phases facilitate regular project updates.
- Scope verification crucial for project advancement confirmation.
- Project managers accountable for project team and project performance during phases.
Stage Gates
- Project phases are also stage gates—performance and deliverable checks against predefined metrics.
- Passing a stage gate allows the project to move on; otherwise, it's terminated or revised.
- Management reviews the project phase’s deliverables to determine if the project should continue or be terminated.
- Exit criteria are pre-determined and critical to project completion.
Project Feasibility Study
- Feasibility studies determine if a project's need can realistically be met.
- Feasibility studies may be treated as independent projects in some cases.
- Feasibility studies assess project concept viability, cost, and time requirements.
Project Life Cycle
- Project life cycles comprise the project launch, phases, and completion.
- Project characteristics and activities vary based on the specific project.
- Project feasibility studies are often a separate project.
Completing a Project
- Project completion occurs when management and customers agree with project phase results.
- Project completion involves logical phases, such as requirements, design, build, and operational transfer.
Project Constraints
- Project constraints include resources (time, budget), government regulations, and scope limitations.
- Scope, budget, and schedule are the core three constraints of a project.
- Project constraints can affect activities, staffing, quality, and schedule.
- Project managers need to consider all influences and be flexible in managing projects.
Project Plan Development
- Project plans are dynamic documents, progressively developed and updated.
- Project plans should contain details about project organization, work, activities, and time estimations.
- The project plan is crucial for execution, control, and monitoring.
- Tools, like Work Breakdown Structures (WBS), are important components of project plans.
Project Stakeholder Management
- Stakeholders are individuals or groups impacted by the project outcome.
- Stakeholders may have varying opinions, which can influence project outcomes and success.
- Addressing stakeholder concerns and facilitating their communication is critical for successful project management.
Project Management Tools
- Tools, like the Work Breakdown Structure (WBS) assist project managers in organizing project activities.
- These tools allow for better communication and collaboration across task dependencies.
- Time management and resource planning facilitate project scheduling and completion.
- Different project management tools support different projects' needs.
Microsoft Project
- Microsoft Project provides project management tools for creating, tracking, and managing projects.
- It can manage tasks, resources, and costs.
- It facilitates project planning and managing progress against goals.
- Different views allow users to see various aspects of a project visually.
- It assists with tracking project costs, schedule, and resource.
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Description
Test your knowledge on the purpose and deliverables of project management phases. This quiz covers key concepts such as project accountability, deliverables, and lifecycle indicators. Perfect for anyone looking to enhance their understanding of project management.