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Project Management Overview
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Project Management Overview

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Questions and Answers

What is the primary focus of resources in project management?

  • Satisfying stakeholders
  • Managing risks effectively
  • Meeting quality requirements
  • Acquiring necessary materials (correct)

    • Which of the following best describes project management?

  • Utilizing knowledge and skills to meet project requirements (correct)
  • Coordinating communication between project parties
  • Establishing budgets and deadlines
  • Applying tools to manage project stakeholder expectations

    • Who would typically be considered a project stakeholder?

  • A construction worker involved in the project
  • A supplier providing materials
  • The project sponsor financing the project
  • All of the above (correct)

    • In project management, what role does risk play in decision-making?

    <p>It can delay the start of a project until acceptable levels are reached.</p> Signup and view all the answers

    What is a key factor in determining project success?

    <p>Quality and customer satisfaction</p> Signup and view all the answers

    What can be inferred about project sponsors?

    <p>They are directly affected by the project's outcome.</p> Signup and view all the answers

    Who may assist in coordinating meetings throughout a project?

    <p>Support staff or administrative assistants</p> Signup and view all the answers

    What type of details do suppliers expect regarding their provided materials?

    <p>Exact details on what items they should deliver</p> Signup and view all the answers

    What is a primary responsibility of the project sponsor?

    <p>Providing funding for the project</p> Signup and view all the answers

    Which factor is NOT typically considered a part of the triple constraint in project management?

    <p>Quality</p> Signup and view all the answers

    How does uncertainty affect project management?

    <p>It can obscure clear definition of objectives.</p> Signup and view all the answers

    What role does executive support play in a project?

    <p>It is crucial for achieving project success.</p> Signup and view all the answers

    Which aspect of the project helps determine what work will be done?

    <p>Scope definition</p> Signup and view all the answers

    What does managing the triple constraint involve?

    <p>Making trade-offs between project goals</p> Signup and view all the answers

    Which of the following is an essential question regarding the time aspect of a project?

    <p>How long should the project take to complete?</p> Signup and view all the answers

    What element can significantly influence a project's success, aside from the triple constraint?

    <p>Customer satisfaction</p> Signup and view all the answers

    What is one criterion for considering a project successful?

    <p>The project must have been completed in less than three months.</p> Signup and view all the answers

    What aspect can cause a project to be considered a failure despite meeting time and cost goals?

    <p>The customer was unhappy with important aspects of the project.</p> Signup and view all the answers

    How does project portfolio management relate to projects?

    <p>It focuses on selecting and managing a set of projects to maximize business value.</p> Signup and view all the answers

    What defines a program in project management?

    <p>A group of related projects managed in a coordinated way.</p> Signup and view all the answers

    What is a key responsibility of a project manager?

    <p>To work closely with stakeholders and the project team.</p> Signup and view all the answers

    What benefit does a project manager gain from knowledge of the 10 project management knowledge areas?

    <p>It provides a framework for managing diverse project aspects effectively.</p> Signup and view all the answers

    What is a potential outcome if the project team is polite and supportive but exceeds the budget?

    <p>Customer satisfaction can still lead to perceived project success.</p> Signup and view all the answers

    Which of the following describes a fundamental aspect of project portfolio management?

    <p>Optimizing a set of project initiatives for maximum value.</p> Signup and view all the answers

    Which of the following is NOT listed as a skill required for effective project management?

    <p>Possess strong marketing skills</p> Signup and view all the answers

    What is the primary role of the Project Management Institute (PMI)?

    <p>To serve as a professional society and provide certification</p> Signup and view all the answers

    Which certification does PMI provide to recognize skilled project managers?

    <p>Project Management Professional (PMP)</p> Signup and view all the answers

    As of late 2014, how many members did the Project Management Institute (PMI) report?

    <p>449,000 members</p> Signup and view all the answers

    Which of the following is NOT a responsibility of someone with PMP certification?

    <p>Teach project management courses</p> Signup and view all the answers

    What is a key benefit of professional certification in project management?

    <p>It ensures quality recognition in the profession</p> Signup and view all the answers

    Which of the following organizations is NOT mentioned as a project management professional society?

    <p>Global Project Management Society (GPMS)</p> Signup and view all the answers

    Which of the following skills emphasizes the importance of organizational ability in project management?

    <p>Be highly organized</p> Signup and view all the answers

    What is the typical price range for midrange project management software?

    <p>$200 to $1,000 per user</p> Signup and view all the answers

    Which of the following best describes a project?

    <p>A temporary endeavor with a unique output</p> Signup and view all the answers

    What is a Gantt chart primarily used for?

    <p>Displaying project schedule information</p> Signup and view all the answers

    What does the triple constraint of project management refer to?

    <p>Scope, time, and cost</p> Signup and view all the answers

    Which type of project management software is designed for very large projects and provides enterprise management functions?

    <p>High-end tools</p> Signup and view all the answers

    What role does project portfolio management play in an organization?

    <p>Organizing projects and programs for enterprise success</p> Signup and view all the answers

    Which of the following is NOT a characteristic of projects?

    <p>Ongoing indefinitely</p> Signup and view all the answers

    What is a common feature of low-end project management tools?

    <p>They allow Gantt chart creation</p> Signup and view all the answers

    Study Notes

    Project Management

    • Projects are temporary endeavors to create a new product, service, or result.
    • Projects are unique, temporary, and developed incrementally.
    • Projects require resources, have a sponsor, and involve uncertainty.
    • Projects need to be managed within the triple constraint of scope, time, and cost.

    Project Sponsor

    • The project sponsor provides direction and funding for the project.
    • Executive support is crucial for project success.
    • The sponsor of a project to improve online product sales would be the vice president of sales.

    Project Management

    • Project management is the application of knowledge, skills, tools, and techniques to project activities.
    • Project management must meet project requirements.
    • Project stakeholders include the project sponsor, project team, support staff, suppliers, and customers.

    Project Success

    • A project can be deemed successful if it meets its scope, time, and cost goals, and if it satisfies the customer/sponsor.
    • A successful project meets its main objectives such as making or saving money, providing a good return on investment, or simply making the sponsors happy.

    Programs

    • A program is a group of related projects, subprograms, and program activities managed in a coordinated way to achieve benefits and control that are not available from managing them individually.

    Project Portfolio Management

    • Project portfolio management is the continuous process of selecting and managing the optimum set of project initiatives that deliver the maximum business value.
    • Project portfolio management helps to organize and manage projects and programs that contribute to the enterprise’s success.

    Project Manager

    • Project managers must work closely with project stakeholders especially the sponsor and project team.
    • Project managers must be familiar with the 10 knowledge areas, tools, and techniques of project management.

    Project Management Skills

    • Project managers should be:
      • Highly organized
      • Leaders who take charge
      • Effective communicators
      • Know how to negotiate
      • Detail-oriented
      • Able to recognize and solve problems quickly
      • Possess the necessary technical skills

    Project Management Institute

    • The Project Management Institute (PMI) is a professional society for project managers.
    • PMI provides project management professional (PMP) certification.
    • PMP certification recognizes and ensures quality within the project management profession.
    • Companies sometimes require that all project managers be PMP Certified.

    Project Management Software Categories

    • Project management software tools are divided into three categories based on functionality and price:
      • Low-end tools:
        • Provide basic features and cost less than $200 per user
        • Best suited for small projects and single users
        • Can create Gantt charts
      • Midrange tools:
        • Handle larger projects, multiple users, and multiple projects
        • Can produce Gantt charts and network diagrams
        • Cost $200 to $1,000 per user
      • High-end Tools (Enterprise Project Management Software):
        • Handle very large projects
        • Have enterprise and portfolio management functions
        • Licensed on a per-user basis and are accessible via the internet

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    Related Documents

    Introduction To Project Management PDF

    Description

    This quiz explores the fundamental concepts of project management, including the roles of project sponsors and stakeholders. It also discusses the importance of managing projects within the constraints of scope, time, and cost for successful outcomes. Perfect for anyone looking to understand the basics of project management.

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